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TO: BOARD OF SUPERVISORS
FROM: J. MICHAEL WALFORD, PUBLIC WORKS DIRECTOR
DATE: December 14, 1993
SUBJECT: Approve and Authorize the Chair to Execute Program Supplement No. 93 for the
emergency opening of various County roads.
Project Nos.: 0672-6R6520 Marsh Creek Road; 0672-6R6521 Blackhawk Road; 0672-
6R6522 Taylor Blvd.; 0672-6R6523 San Pablo Dam Road; 0672-6R6524 Cummings
Skyway; 0672-6136525 Kirker Pass Road; 0672-6R6526 Alhambra Valley Road; 0672-
686528 Bollinger Canyon Road.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
APPROVE and AUTHORIZE the Chair of the Board of Supervisors to execute Program
Supplement No. 093 which provides$429,767 in Federal Transportation Improvement Funds for
the emergency opening of Marsh Creek Road, Blackhawk Road, Bollinger Canyon Road, Taylor
Blvd., San Pablo Dam Road, Cummings Skyway, Kirker Pass Road and Alhambra Valley Road.
II. Financial Impact:
The supplement provides Federal reimbursement for 100% of the County's costs for these
projects.
III. Reasons for Recommendations and Background:
On June 21, 1977 the Board approved County/State Master Agreement No. 04-5928 for the
funding of Federal Aid Projects.
Due to the storms in January 1993, Contra Costa County was eligible for Federal Highway
Administration disaster relief funds.
On August 27, 1993, Contra Costa County qualified for Federal funds to pay for the emergency
work specified.
Continued on Attachment: X SIGNATURE-
_ RECOMMENDATION OF COUNTY ADMINISTRATOR
RECOMMENDATION OF BOARD COMMITTEE
APPROVE _OTHER
SIGNATURE(S):
ACTION OF BOARD ON DEC 14 1993 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
V' UNANIMOUS (ABSENT )
AYES: NOES:
ABSENT: ABSTAIN:
1 hereby certify that this is A true and Correct copy�f
an action taken and entered on the mJnutes of the
BS:eh Board of Supervisors(`onthe date shown.
c:BO14a.t12 ATTESTED: DEC 14 1993
PHIL BATCHELOR,Clerk of the Board
Orig. Div: Public Works (TE) of Supervisors and County Administrator
Contact: B. Schamach, Tel. 313-2355 By �Q�, P,,,a, A� "Oepto
cc: County Administrator
GMEDA Director
Accounting
Approve and Authorize the Chair to Execute Program Supplement No. 93 for the emergency opening
of various County roads.
December 14, 1993
Page 2
III. Reasons for Recommendations and Background: (continue)
Caltrans and the Federal Highway Administration have determined that the County can be
reimbursed for the County's estimated costs for the projects.
IV. Consequences of Negative Action:
If this program supplement is not approved the County will have to absorb the entire cost of
these projects.
Date: September 10, 1993
PROGRAM SUPPLEMENT NO. 093 Location: 04-CC -0-CR
to Project Number: ER-2411 (001)
LOCAL AGENCY-STATE AGREEMENT E.A. Number: 04-927350
FOR FEDERAL-AID PROJECTS NO. 04-5928 ���►�
This Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 06/21/77 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. approved by the Local Agency on
(See copy attached) .
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
AT MARSH CRK RD, BLACKHAWK RD, BOLLINGER CANYON RD, TAYLOR BLVD, SAN
PABLO DAM RD, CUMMINGS SKYWAY, KIRKER PASS RD & ALAHAMBRA VALLEY
BLVD.
TYPE OF WORK: EMERGENCY OPENING LENGTH: 0. 8 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[ ] Preliminary Engineering [ ] Right-of-Way [ ]
[ ] Construction Engineering [X] Construction
Estimated Cost Federal Funds Matching Funds
Local OTHER OTHER
. $ 429767 098 $ 429767 $ 0 $ 0 $ 0
$ 0
COUNTY OF CONTRA COSTA _ STATE OF CALIFORNIA
Department of Transportation
By �tl � By
Chair, Board of Supervisors DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 4
Date tiDEG. ��, /�19 3 Date
L'Joud o
Attest Su Lrviscrs ana County Ad;nip strator
BY:
1 hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Offic Date - $ 429767 . 00
Chapter( Statutes Item Yea Program (BC( Fund Source I AMOUNT
55 1993 2660-101-890 93-94 20.30.010.600 C 225000 892-F 429767.00
FOR?,f APPROVED
�J
Page 1 of 2
04-CC -0-CR DATE: 09/10/93
ER-2411(001)
SPECIAL COVENANTS OR REMARKS
1. The effective date of this agreement is 01/05/93
2 . All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
3. The Local Agency will advertise, award, and administer this
project and will obtain the State's concurrence prior to either
award or rejection of the contract.
4. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2) /Detail
Estimate or its modification (PR-2A) or the FNM-76, and accepts
any increases in Exchange Funds, State Matching funds, and\or
Local Agency. Funds as shown on the Finance or Bid Letter or its
modification as prepared by the Division of Local Streets and
Roads.
5. All emergency relief work reimbursed at 100% must be completed
within 180 days following the storm period from January 5, 1993
thru March 20, 1993 . Local Agency records must clearly identify
those costs incurred before and after January 5, 1993 . Incurred
costs are defined as disbursements made or in process for goods
and services delivered. Emergency relief work completed after
September 16, 1993 will be funded at the federal aid
reimbursement ratio of 88.53%. The Local Agency will be
responsible for the matching requirement.
6. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
7. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover-
ing the allowability of cost payments for each individual consul-
taut or sub-contractor incurring over $25, 000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
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