HomeMy WebLinkAboutMINUTES - 11091993 - 1.35 1, 35-
TO: BOARD OF SUPERVISORS
Mark Finucane, Health Services Director 4"" Contra
FROM: By: Elizabeth A. Spooner, Contracts Administrator
Costa
DATE: October 27, 1993 County
Approval of Funding Application #29-455-3 to the State Department of Mental
SUBJECT: Health for McKinney Homeless PATH Grant Funding in FY 1993-94
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
1. Approve and authorize submission of Funding Application #29-455-3 to the State
Department of Mental Health in the amount of $93,399, for FY 1993-94, to continue
two Mental Health Projects for Assistance in Transition from Homelessness (PATH
Formula Grant Funding) under the Stewart B. McKinney Homeless Assistance Amendments
Acts of 1990 (PL 101-645) .
2. Authorize the Health Services Director, or his designee (Lorna Bastian) to sign
assurances and certifications regarding debarment and suspension, a drug-free
workplace, lobbying, and compliance with Federal requirements, and to make any minor
modifications to the Grant Application that may be required by the State Department
of Mental Health.
II. FINANCIAL IMPACT:
Approval by the State Department of Mental Health of this application will result
in $93,399 of Federal PATH Grant Funds for the continuation of outreach services to
the homeless mentally disabled. The application requires an additional non-Federal
match ($31,133) which will be provided through existing County Realignment funds.
FY 1993-94 is the third year of a four year grant.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND:
Approval of this application will continue the PATH project operated by Phoenix
Program, Inc. , under County' s Standard Contract #24-385, and will provide additional
staffing at the Multi-Service Centers for the Homeless Mentally Ill in San Pablo,
Concord and Antioch.
The PATH Grant also provides funding for the Outreach Liaison Project, to provide
approximately 18 hours per week of case management outreach and support services to
the County's homeless mentally disabled population.
The Federal PATH Grant Application was reviewed and recommended for approval by the
County's Mental Health Commission on September 28, 1993.
In order to meet the deadline for submission, the application has been forwarded to
the State, but subject to Board approval. Three certified copies of the Board Order
authorizing submission of the application should be returned to the Contracts and
Grants Unit for submission to the State.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMIT EE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON Im 0 V A IM3 APPROVED AS RECOMMENDED OTHER
VOTE SUPERVISORS
UNANIMOUS (ABSENT ) i HEREBY CERTIFY THAT THIS 1S A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Contact: Lorna Bastian (313-6411)
CC:
` 9 4993
C C: Health Services (Contracts) ATTESTED _
Auditor-Controller (Claims) Phil Batchelor, Clerk of the Board of
State Dept. of Mental Health 5upenwrs9dG=t1AdmMk*aW
M382/7•e3 BY DEPUTY
sEaL CONTRA COSTA COUNTY
•,. _,, MENTAL HEALTH COMMISSION
-~ - 595 CENTER AVENUE,SUITE 200
_
CONTRA COSTA COUNTY
APPLICATION
FOR FY 1993-94
PATH FORMULA GRANT PROGRAM FUNDING
Projects for Assistance in Transition from Homelessness (PATH)
under the
Stewart B. Mc Kinney Homeless Assistance Amendments Acts of 1990
PL 101-645
Submitted to
The State Department of Mental Health
in response to
DMH Letter No. 93-05
Contra Costa County Health Services Department
Mental Health Division
595 Center Avenue, Suite 200
Martinez, CA 94553
TABLE OF CONTENTS
1. Overview
2 . Enclosure I, PATH Allocation Worksheet (Form MH 1772B)
3 . Enclosure II, Certification Regarding Debarment and Suspension
and Drug-Free Workplace Requirements
4. Enclosure III, Certification Regarding Lobbying
5. Enclosure IV, Compliance Assurances
6. Enclosure V, Assurances--Non-Construction Programs
7. Enclosure VI, Program Narrative Face Sheets
a. Homeless Multi-Service Centers Outreach Liaison Project
b. Phoenix PATH Project
S. Enclosure VII, Federal Grant Detailed Provider Budgets
(Form MH 1779)
9. Mental Health Commission Review Documentation
10. County Board of Supervisors Approval (Board Order)
OVERVIEW
The Contra Costa County Application for FY 1993-94 PATH Formula
Grant Program Funding consists of two PATH projects plus related
County administration as follows:
1. Homeless Multi-Service Centers Outreach $ 21,888
Liaison Project (operated by the County,
Prov. 10701, 10702, and #0721)
2. Phoenix PATH Project (operated by Phoenix 69,589
Programs, Inc. , Prov. 10787, $0788, and
10789 under Contract)
3. County Administration (2 . 06%) 1. 922
TOTAL FEDERAL PATH GRANT FUNDS $ 93 , 399
4. Minimum Required Non-Federal Match 31, 133
5. Total PATH Project Amount (All funds) 124 532
MATCH REQUIREMENT
The $31, 133 match requirement for these Federal Grant Funds is met
through the $669, 915 in non-Federal funding in the County's
Contract #24-385 with Phoenix Programs, Inc. , for the provision of
mental health outreach services for the Homeless Mentally Ill (two
Multi-Services Centers and one 20-bed Shelter/Multi-Service Center)
in FY 1993-94 .
SPECIAL REQUIREMENTS
Neither the County nor Phoenix Programs, Inc. , has a policy of
excluding individuals from services due to the existence or
suspicion of substance abuse or of mental illness.
ENCLOSURE I
State of California Health and Welfare Agency
Department of Mental Health
PATH ALLOCATION WORKSHEET
MH 1772B (4/93)
STATE FISCAL YEAR 1993/94 FEDERAL CATALOG NO. 93 . 150
COUNTY Contra Costa REVISION NUMBER 0
The State Department of Mental Health (DMH) , under provisions of
Public Law (PL) 101-645 and the State Budget Act of 1993
(Chapter 55 , Statutes of 1993) , is authorized to allocate the
mental health portion of the Federal McKinney Projects For
Assistance In Transition From Homelessness (PATH) Formula Grant
funds to counties for State Fiscal Year (SFY) 1993/94 . Your
Initial Allocation is identified below.
The "Total Authorized Gross Expenditure Level Homeless PATH
Funds" below is the amount that your county will receive and
represents the current amounts that are consistent with State
spending authority. Please note that these allocation amounts
are subject to adjustments, as amounts are identified, which
include, but are not limited to, Gramm-Rudman reductions, prior
years ' audit recoveries , retained unexpended amounts, etc .
I . Total Authorized Gross Expenditure Level
Homeless PATH Funds $93,399
PURPOSE: Initial Allocation DATE: August 16 , 1993
I, the undersigned Director of Mental Health for Contra Costa
County, have accepted the Federal PATH funds for the county under
the specific conditions included in the positive and negative
assurances as part of the County Application Package (CAP) as
well as those conditions established by other governing federal
and state laws, policies , regulations, and guidelines . The CAP
as approved by DMH will be followed in expending these fund.
L, " f, i/ &)k� 9-8-93
County Mental Health Director Date
Lorna Bastian
Enclosure II
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
By signing and submitting this proposal, the applicant, defined commission of any of the offansei enumerated in paragraph 0l(b)
as the primary participant in accordance with 45 CFA Part 78, of this cat ufication; and
certifies to the best at its knowledge and belief that it and its prin-
Id) have not within a 3-year period preceding this applica•
cipals: tioniproposal had one or mate public transactions IFodsral.State.
jai we not presently debarred,suspended,proposed for debar- or local) terminated for cause at default,
ment. declared ineligible. or voluntarily excluded from coveted
transactions by any Federal Department at agency; The applicant agrees that by submitting this proposal, It will in.
clude without modification the clause entitled "Cenillcauon
Ib) have not within a 3-year period preceding this proposal been Regarding Osbarment.Suspension,ineligibility, and Voluntary is-
convicted of or had a civil judgment tendered against them fat clusion-Lower Tier Coveted Transactions,"i.e.,with subgrantsea
commission of fraud or a criminal offense in connection with o- or contractors,in all lower tier covered traivactions and in all sollc.
btsimng, attempting to obtain, of performing a public (federal, Itatione for lower tier covered transactions in accordsncs with 45
State, at local)transaction at contract under a public transaction: CFR Pan 78.
violation of Federal or State antitrust statutes or commission of
embsWement,theft. forgery, bribery,falsification at destruction Should the applicant not be able to provide this certification, an
of records.making false statements,or receiving stolen property; explanation as to why should be placed shot the assurances page
In the application package.
(c) are not presently indicted or for otherwise criminally or civilly
charged by a governmental entity (federal. State. or local) with
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIREMENTS
By signing and submirting this grant application, the applicant. ld)• Notifying the employee in the statement required by para.
in accordance with 45 CFR Part Its, certifies that it will provide graph W. above, that, as a condition of employment under the
a drug-free workplace by: grant. the amployse will—
(1 1 Abide by the terms of the statement: and
Is) Publishing a statement notifying employees that the unlaw-
l21 Notify the employer of any criminal dray statute con-
ful manufacture, distribution, dispensing, possession or use of a viedw for a violation occutnng in the watkplace no later
controlled substance is prohibited in Me grantee's workplace and than five days cher such conviction;
specifying the actions that will be taken against employees for
violation of such prohibition; le) Notifying the agency within ten days after receiving num;v
under subparagraph ld)12), above, from in employ**or otherwise
(b) Establishing a drug-free awareness program to inform sm- receiving actual notice of such conviction;
ployses about— It) Taring one of the following actions, within 30 days of
I 1 ) The dangers of drug abuse in the workplace; receiving notice under subparagraph Id)l21, stove,with respect
12) The grantee's policy of maintaining a drug-free to any employee who is so convicted—
workplace: ( 1) Taking appropriate personnel action ayainat such art enn-
1 31 Any available drug counseling, rehabilitation. and sm• ployse, up to and including termination: %u
plays* assistance programs; and 12) Regtrrinq such employee to puticip•te setisfactonly in
(4) The penalties that may be irWs*d upon smpioyses for a drip abuse assistant* Of rehebilitapan program ap-
oruq abuse violations occurring in the workplace: proved for such purpose* by a F*deral, State, or total
heshh.law enforcement.or other sppro0nots agency:
(e) Malting it s requirement that each employs*to be engaged
in the performance of the grant be given a copy of the statement lei Making a good faith effort to continue to maintain a drug-
free worftpleee through implermentation of paragraphs(a). Ib), lel.
required by paragraph lel. above: W. le). and I% above.
Signature of Director of Mental 8ealth 9'$-93
Lorna Bastian, Contra Costa County Date Signed
fts 1161.4 Vs",y)
Ar.yN
Enclosure III
CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge
and belief, that:
( 1 ) No federal appropriated funds have been paid, or will be
paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the
making of any federal grant, the making of any federal loan,
the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification
of any federal contract, grant, loan, or cooperative
agreement.
( 2) If any funds other than federal appropriated funds have been
paid, or will be paid, to any person for influencing or
attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in
connection with this federal contract, grant, loan or
cooperative agreement, the undersigned shall complete and
submit Standard Form III, 'Disclosure Form to Report
Lobbying in accordance with its instructions .
( 3) The undersigned shall require that the language of this
certification be included in the award documents for all
subawards at all tiers (including subcontracts, subgrants
and contracts under grants, loans and cooperative
agreements ) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon
which reliance was placed when this transaction was made or
edtered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by
Section 1352, Title 31, U.S. Code. Any person who fails to file
the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such
fail e.
Signature of Director of Mental Health Date Signed
Lorna Bastian, Contra Costa County
ENCLOSURE IV
(Page 1)
COMPLIANCE ASSURANCES
I hereby certify that the County of Contra Costa agrees
to the following:
A. Amounts received under the PATH Formula Grant will be expended
solely to provide services to persons who have a serious
mental illness, or havea co-occurring serious mental illness
and substance abuse disorder, and who are homeless or at
imminent risk of becoming homeless .
B. Grant funds shall be expended only for the following services :
1 . Outreach services;
2 . Screening and diagnostic treatment services;
3 . Habilitation and rehabilitation services;
4 . Community mental health services ;
5 . Alcohol or drug treatment services ;
6 . Staff training, including the training of individuals who
work in sites where homeless individuals require
services ;
7 . Case management services;
8 . Supportive and supervisory services in residential
settings;
9 . Referrals for primary health services, job training,
education services, and relevant housing services;
10 . Housing services including minor revision, expansion, and
repair of housing; planning of housing; technical
assistance in applying for housing assistance; improving
the coordination of housing services; security deposits;
costs associated with matching eligible homeless
individuals with appropriate housing situations; and one
time rental payments to prevent eviction.
C. Grants will be made pursuant to subsection (a) only to
entities that have the capacity to provide, directly or
through arrangements, the specified service(s) including
coordinating the provision of service(s) in order to meet the
needs of eligible homeless individuals who are both mentally
ill and suffering from substance abuse.
D. Special consideration will be given to funding entities with a
demonstrated effectiveness in serving veterans who are
homeless .
ENCLOSURE IV
(Page 2 )
E. Grant funds will not be given to any entity that has a policy
of excluding individuals from mental health services due to
the existence or suspicion of substance abuse, or which
excludes individuals from substance abuse services due to the
existence or suspicion of mental illness .
F. Not more than 2 .06 percent of the payments under PATH will be
expended for administrative expenses .
G. The county will maintain expenditures for services for persons
who are mentally ill and homeless at a level which is not less
than the average level of such expenditures for the two-year
period preceding the fiscal year for which the county is
applying to receive such payments .
H. Not more than 20 percent of the payments will be expended for
allowable housing services . The payments will not be expended
to support emergency shelters or construction of housing
facilities for inpatient psychiatric or inpatient substance
abuse treatment costs, or to make cash payments to intended
recipients of mental health or substance abuse services .
I . The county will make available, directly or .through donations
from public or private entities, non-federal contributions
toward such costs in an amount that is not less than $1 for
each $3 of federal funds provided in such payments . The
amount of the county match is $ 31,133
J. The description of intended use will be revised throughout the
year to reflect substantial changes in the programs and
activities funded through the PATH grant.
K. The county agrees to provide all reports required by the State
Department of Mental Health.
L. The county has budgeted SFY 1993-94 non-PATH funds for
services to individuals who are homeless and mentally disabled
as follows :
$ -0- Federal (non-PATH)
$ 669,915 Other
&A-0-�_ 9-8-93
Signature of Director of Mental Health Date
Lorna Bastian, Contra Costa County
Eaclosure V
( Page 1 )
• O�aea�po•,1 No.al+a.oOLo
ASSURANCES — [YON–CONSTRUCTION PROGRAMS
race: Certain of these assur&tues may not be applicable to your project or program. V you have question&.
please contact the awarding ageney. Further,certain Federal awarding agencies may require applicants
to certify to additional assurances.(Isuch is the case,you will be notified.
As the duly authorized representative*(the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal (e)the Drug Abuse Office and Treatment Act of
assistance, and the institutional, manaterial and 1912 (P.L. 92.255), as amended, relating to
financial capability (including funds suRlcient to nondiscrimination on the basis of drug abuse: ff)
pay the non-Federal share of project costs) to the Comprehensive Alcohol Abuse and Alcoholism
ensure proper planning, management and tom- Prevention. Treatment and Rehabilitation Act of
pletion of the project described in this application. 1970 (P.L. 91.616). as amended. relating to
nondiscrimination on the basis of alcohol abuse or
2. Will Tire the awarding agency, the Comptroller alcoholism:(g) 4i $23 and 527 of the Public Health
General of the 4'nited States, and i! appropriate, Service Act of 1912(42 U.S.C.290 dd-3 and 290 et-
the State, through any authorized representative, 31. as amended, relating to confidentiality of
access to and the right to examine all records, alcohol and drug &buss patient records; (h) Title
books, papers, or documents related to the award: VIII of the Civil Rights Act of 1968 (32 U.S.C. 4
and will establish a proper accounting system in 3601 et seq.), as amended, relating to non•
accordance with generally, accepted accounting discrimination is the sale, rental or financing of
standards or agency directives. housing: (i) any other nondiscrimination
3. Will establish safeguards to prohibit employees provisions in the specific statute(s) under which
from using their positions for a purpose that ipplleation for Federal assistance is being made-
constitute or presents the apps&rance ofpersonat and (j) the requirements of any other
or organizational conflict of inurest. or personal nondiscrimination statutes) which may apply to
gain. the application.
i. Will Wtiats and complete the work within the T. Will comply, or has already complied, with the
applicable time frame after receipt of approval of requirements of Titles II and III of the Unifortm
the awardut;agency. Relocation Assistance and Real Property
S. Will comply with the tatergovernmental Acquisition Policies Act of 1970 (P.L. 91.646)
Personnel Act of 1970 (42 U S.C. if {728.4763) which Provide for fair and equitable treatment tet
relating to prescribed standards for merit systems persons displaced or whose property is acquired as
a result of Federal-or federally assisted programs.
for programs funded wader one at the aiaetstn 'These requireeaeats apply to at1 interests in real
salutes or regulations specitusd in Append'ut A of property acquired far project OPX s Standards for a Xerit System of Persoaael p p f purposes refardleya
Administration(S C.F.R.900.Subpart F). of Federal participation in purchases.
3.
Will comply with-0 Federal statutes relating to S. Will comply with the provisions of the Hatch Act
aondiscrimi"dom. These iaelude but are sot (S V.S.C. If 1S01.13"and T324.7323)which limit
limited to: (a) Tale VT of the Civil Rights Act of the political activities of emip(oyees whose
Principal employment activities are funded is
1964 (P.L 33-34:1 which prohibits d'taeriatittatioa whole or is pate with Federal t4tnds.
an the basis of rut. color or national origin; (b)
Title IX of the `dueation Amendments of t9?2.as 9. Will comply,as appikable.with the provisions of
amended(20 U.S.C. If I"1-t 383.and t$U-16841. the Dario-Platen Act(40 V.S.C. If VU to 2TOa-
which prohibits discrimination on the basis of ae�c Tf. the Copeland Act (40 E'.S.C. ; :'de sad 18
(e)Section 304 of tete 1.4habilltatioa Act of 1973.as U.&C.If 8'i*).and the Contract Worst Hours and
amended (29 V.S.C. 1794). which prohibits dIs- Safety 34aaduds Act (40 VAC. 34 3ZT•333).
crimination on :he basis of handicaps: (d)the Age regsrCAC labor staetdards toe federally assisted
Discrimination Act of 19U. as amended (42 constuetioa subaptemeats.
U.S.C.if 8101.6tO7). which prohibits diserim.
iaatioa on the basis of age:
9aftaim 4Sw. .2,r I Set
Opew..aa„ AI.:Ue fro }"J's
Enclosure V
(Page 2)
,0. Will comply, it applicable. with flood insurance 13. Will assist the awarding agency, in assuring
purchase requirements of Section 102(a) of the c -tpliance with Section 106 of the National
e food Oisastsr Protection Act of 1973(P.L.93-234) Historic Preservation Act of 1966, as amended (lb
which requires recipients in a special flood hazard U.S.C. 470), E0 11393 (identification and
area to participate in the pnpgtam andto purchase protection of historic properties), and the
flood insurance if the total cost of insurable Archaeological and Histwrie Preservation .act of
construction and acquisition is S 10,000 or more. 1974(16 U.S.C.469a-1 et seq.).
.1. Will comply with environmental standards which i4. Will comply with P.L. 93.348 regarding the
may be prescribed pursuant to the following: (a) protection of human subjects involved in research.
institution of environmental quality conceal development, and related activities supported by
measures under the National Environmental this award of assistance.
Policy Act of 1969 (P.L. 91.190) and Executive 15. Will comply with the Laboratory Animal Welfare
Order (EO) IIS14: (b) notifieation of violating Act of 1965 (P.L. 89-34-4, u amended, t U.S.C.
facilities pursuant to £0 11738: (c) protection of � 243 i et seq.) pertaining to the care, handling, and
wetlands pursuant w EO 11990: td) evaluation of tteatnaeac of warns blooded animals held for
flood Fuzuds in floodp(ains in accordance with EO reseaeek,teaching,at other activities supported by
11988: (e)assurance of project eoniiseeney with utas award ofassistanee.
the approved State aianalement program -
developed under the Coastal Zone NlAna%* m#nt 16. Will comply with the Lead-Hued Paint Poisoning
Act of 1972 (19 U.S.C. If 1451 et seg.): (0 Prereation :pct (42 U.S.C. f 4801 et seq.) which
confortnity of Federal actions to State (Clear Air) prohibits the use of lead based paint in
Implementation Plans under Section 1-,6tc) of the construction or rehabilitation of residence
'Clear Air Act of MS, as amended (42 U.S.C. f structures.
7401 et seq.):(g) protection*fund*r1round sources I7. Will cause to be perforated the required financial
of driakin8 water under the Safe Drinking Water and compliance audita is accordance with the
Act of 1974, as amended. (P.L. 93.323): and (h) Single Audit Act of 1934.
protection of endangered species under the
Endangered Species Act of 1973,as amended,(P.L. 19. Will comply with all applicable requirements of all
93-206). other Federal laws, executive orders, regulations
2. Will comply with the Wild and Scenic Rivers Act and Policies governial this program.
of 1968 (16 U.S.C. ff 1271 et seq.) related to
protecting components or potential components or '
the madoeal wild and seenic rivers system.
9-8-93
Sisnatare of Director of Mental Health Date
Lorna Bastian, Contra Costa County
Enclosure VI
PATH PROGRAM NARRATIVE
FACE SHEET
COUNTY OF CONTRA COSTA FISCAL YEAR 1993-94
CONTACT PERSON Bob Proctor TELEPHONE (L10 ) 370-5013
PROVIDER NAME Mental Health Division (Prov. #0701, #0702, & X10721)
TYPE OF PROVIDER: (PLEASE CHECK) COUNTY X OTHER
SA. Check which of the following essential services will be
provided by your agency with PATS funding:
_x Outreach Services
Screening and Diagnostic Treatment Services
Habilitation sand Rehabilitation Services
Community Mental Health Services
Alcohol or Drug Treatment Services
Staff Training
Case Management Services
Support and Supervisory Services in Residential
Settings
x_ Referrals for Primary Health Services, Job Training,
Educational Services and Revelant Housing Services
Housing Services (Not more than 20 percent of payment)
Indicate which budget categories are funded by VkTS:
„y Personnel Supplies
Consultants Travel
Equipment Other
ADDITIONAL REQUIRED ITEMS (8B - 82)
To complete the program narrative, please submit additional
sheets with Stems 8B through 8I from the Program Narrative
Section of the PATH Application Instructions.
NAME OF PROJECT: Homeless Multi-Service Centers Outreach Liaison
Project
PROVIDER NAME: Mental Health Division (continued)
B. PROVIDER'S BACKGROUND. The Mental Health Division of the
Contra Costa County Health Services Department provides
comprehensive mental health services to severely and
persistently mentally ill County residents. Treatment
services and case management are provided through both county-
operated and community based contract organizations. Mental
health outreach services for the Homeless Mentally Ill are
provided by designated case managers in coordination with the
Phoenix Homeless Program operated by Phoenix Programs, Inc.
under contract with the Mental Health Division.
C. PATH SERVICES TO BE PROVIDED. The Mental Health Division will
provide three (3) part-time case managers (a total of 0.45 FTE
or 0.15 FTE in each of the three County regions) to provide
outreach/community client services at least six (6) hours per
week to the staff and severely and persistently mentally ill
clients of the homeless shelters in the County, and to the
three Homeless Multi-Service Centers operated by Phoenix
Programs, Inc. in Concord, San Pablo, and Antioch. Working
out of the newly formed Adult Community Support/Mental Health
Services Teams in Richmond (Provider #0701) , Pittsburg
(Provider #0702) , and Concord (Provider #0721) , the PATH
Project outreach liaison staff will:
• provide on-site educational information and consultation
to shelter and Multi-Service Center staff about the signs
and symptoms of mental illness;
• assist shelter and Multi-Service Center staff in the
development of strategies that promote the client's use of
available community resources;
• assist eligible homeless clients who are severely and
persistently mentally ill, and who have been unable to
participate in planned mental health interventions, to
actively facilitate their involvement in treatment and
case management services;
• provide clients with direct linkages to other. available
community treatment and support resources for mental
health needs;
• provide guidance to staff of Homeless Programs about
available and most appropriate treatment options, and act
to improve linkages to county-operated mental health
providers and other community programs and agencies;
• evaluate the status of shelter residents believed to be in
need of urgent psychiatric care or hospitalization;
2
• help to identify residents who are using psychotropic
medications, and facilitate consultation with
psychiatrists as indicated;
• assist shelter and Multi-Service Center staff in the
development of strategies for managing the problematic
behaviors of residents and clients.
D. PATH GOALS AND OBJECTIVES.
1. a. Goal: To develop comprehensive and integrated mental
health service plans for severely and persistently
mentally ill homeless persons using homeless service
programs.
b. Objective: To increase the number of mentally
disabled homeless adults who participate in planned mental
health service activities provided by county-operated
and/or community-based programs.
2. a. Goal: To educate and enable staff of homeless
programs to develop intervention strategies that are
responsive to the psychosocial needs of severely and
persistently mentally ill homeless adults.
b. Objective: To increase the number of mentally
disabled homeless adults who participate in the
implementation of service plans developed by homeless
service programs.
3 . a. Goal: To enable the development of short- and long-
term housing plans and options available to mentally ill
disabled adults who are homeless or at. risk of becoming
homeless.
b. Objective: To increase the number of mentally
disabled homeless adults who are placed in supported
residential housing or independent permanent housing.
4. a. Goal: To facilitate the provision of appropriate
health care for mentally disabled homeless adults. ,
b. Objective: To decrease the number of mentally s
disabled homeless adults who use emergency room sites for
routine health care.
E. PROJECTIONS AND MEASUREMENTS
1. Two hundred of the 400 clients assessed and referred by
homeless service programs will have an Integrated Service
Plan that is developed within 30 days, and will be
implemented by Case Management services or the community-
based service as identified by Multi-Service Center staff
referral documentation.
3
2. Two hundred of the 300 new clients identified ' by the
Phoenix PATH Project will accept Multi-Service Center
and/or shelter services, and have a completed service plan
within 7 days of admit to a shelter.
3. One hundred of the 400 clients served by the Phoenix PATH
Project will secure permanent housing in either
independent or supported residential placement, as
documented in client charts.
4. Two hundred of the 400 clients served by the Phoenix PATH
Project will be served by the Contra Costa Health Care for
the Homeless Project, as documented in client charts.
F. DUAL DIAGNOSIS SERVICES. The PATH Project outreach liaison
staff will provide homeless program staff with referral
resources for the treatment of drug and alcohol abuse,
including referral sources for homeless individuals who have
both a mental illness and substance abuse problem.
G. HOUSING SUPPORT COORDINATION. In an effort to maximize the
use of available community housing options, the PATH Project
outreach liaison staff will:
• promote the use of the shelter as the community refuge of
last resort, and assist homeless program staff in
developing integrated service plans that will reduce both
hospitalizations and incarcerations of these individuals;
• assist homeless program staff in identifying barriers for
clients who have not been successfully referred to
permanent housing options;
• facilitate placement of clients in supported residential
settings through referrals to regular case management
staff.
H. COORDINATION--OTHER PROGRAMS. Each PATH Project outreach
liaison worker will report on PATH Project activities
regularly to their immediate supervisor who directs the
regional Adult Community Support/Mental Health Services Team
in order to coordinate with the direct treatment, medication
support and case management services provided by the other
Team members. The Team Supervisor , in turn, will coordinate
with the delivery of other Homeless Program Services and
health care services via regular discussions with the staff of
Phoenix Programs, Inc. , and with the Public Health and the
Hospital and Clinics Divisions of the County Health Services
Department.
4
Enclosure VI
PATH PROGRAM NARRATIVE
FACE SHEET
COUNTY OF CONTRA COSTA FISCAL YEAR 1993-94
CONTACT PERSON Bob Proctor TELEPHONE (_) 370-5013
PROVIDER NAME Phoenix Programs, Inc. (Prov.#0787, #0788, & #0789)
TYPE OF PROVIDER: (PLEASE CHECK) COUNTY OTHER X
8A. Check which of the following essential services will be
provided by your agency with PATH funding:
X Outreach Services
Screening and Diagnostic Treatment Services
Habilitation sand Rehabilitation Services
Community Mental Health Services
Alcohol or Drug Treatment Services
Staff Training
Case Management Services
Support and Supervisory Services in Residential
Settings
X Referrals for Primary Health Services, Job Training,
Educational Services and Revelant Housing Services
Housing Services (Not more than 20 percent of payment)
Indicate which budget categories are funded by PATE:
_x Personnel _ Supplies
Consultants Travel
Equipment ` Other
ADDITIONAL REQUIRED ITEMS (8B - 8I)
To complete the program narrative, please submit additional
sheets with Items 88 through 81 from the Program Narrative
Section of the PATH Application Instructions.
NAME OF PROJECT: Phoenix PATH Project
PROVIDER NAME: Phoenix Programs, Inc. (continued)
B. PROVIDER'S BACKGROUND. The Phoenix Homeless Program consists
of three regional Multi-Service Centers and one 20-bed
shelter: the Central County Center (provider 10787) , the West
County Center (provider 10788) , and the East County
Center/Shelter (provider 10789) . The primary purpose of the
program is to assist mentally disabled adults who are homeless
or at imminent risk of being homeless in securing available
mental health services, community-based support services,
income (SSI, GA, or employment) and long-term housing. In
order to accomplish this, the program provides basic needs
and/or survival , services including shelter or access to
shelter, food, toilets and showers, locked storage, mailing
address and phone message center, laundry facilities and
snacks. Each Multi-Service Center operates weekdays and
serves between 250 to 300 new clients annually. Each Center
provides support services including advocacy and assistance in
securing benefits, assistance in planning housing, assistance
with money management, information and referral, and
assistance with accessing mental health, as well as community
support services.
C. PATH SERVICES TO BE PROVIDED. A total of four (4) PATH
Project staff (2.25 FTE) will be provided, including 1. 0 FTE
Van Driver and three (3) part-time staff (0.25 to 0.5 FTE)
assigned to each of the three Multi-Service Centers. PATH
Project staff at the Multi-Service Centers will seek out and
identify homeless mentally disabled persons in the general
homeless population at soup kitchens, shelters, and in the
streets and will facilitate access to, and promote the use of
services that homeless persons may have been reluctant to
previously accept, in order to improve and maximize stable
functioning in the community. To increase access, the full
time Van Driver funded by this grant will provide
transportation for clients of the Multi-Service Centers. For
homeless mentally disabled persons, a main barrier to
obtaining services is the planning and coordination needed in
order to successfully acquire a given service. PATH Project,
staff will provide outreach/community client services by
identifying specific coordinating tasks and activities that
the homeless mentally disabled person has been unable to
successfully complete in the past, and both guiding and
directing the client through the steps required by various
service systems.
• Staff will directly involve homeless persons in the
development of an agreed-to plan that addresses mental
health issues.
• Staff will assess the homeless mentally disabled person's
overall need for other community referrals as related to
rehabilitation, vocational training, and housing services.
2
Staff will provide assistance in obtaining these services
as appropriate, as well as coordinate transportation to
access these services.
• Linkages to all other needed services will be provided,
including health and education.
• Essential to the homeless disabled person's total plan is
the acquisition of benefits that he/she is eligible for.
PATH Project staff will help the homeless mentally
disabled person assess eligibility, and provide direct
linkage with the correct benefits agency.
• Staff will provide direct access to money management and
representative payee programs and help implement effective
budgeting techniques.
• Staff will be available to provide ongoing community
support via general advocacy, housing advocacy, living
skills counseling, daily living activities support, and
any other activities that assist an extended plan to
minimize the possibility of return to homelessness.
D. PATH GOAL AND OBJECTIVES:
1. a. Goal: To seek out and identify unserved and
underserved homeless mentally disabled persons who are in
the general homeless population.
b. Objective: To . provide direct outreach to, engage
with, and encourage homeless mentally disabled persons to
accept mental health and related support services.
2. a. Goal: To increase homeless mentally disabled persons'
ability to access and use all available services.
b. Objective: To assess the service needs of, provide
advocacy for, and directly link mentally disabled homeless
persons to local community programs and agencies.
3 . a. Goal: To address the issue of chemical dependency
with homeless mentally disabled persons.
b. Objective: To provide a clean and sober environment
via a chemical dependency support group, N.A. , A.A. , or
any other setting that encourages sobriety.
E. PROJECTIONS AND MEASUREMENTS:
1. Three hundred new clients will be identified as eligible
under the PATH grant, and be encouraged to accept homeless
services. An unduplicated count of these clients will be
recorded by each Multi-Service Center via monthly reports.
3
2. As a result of PATH funding, 400 homeless mentally
disabled clients will be assessed and be linked to support
services. Monthly service reports will indicate by
category services used by clients. Client charts will
also reflect by category services received.
3 . One hundred homeless mentally disabled persons will
address their chemical dependency issues by participating
in some form of substance abuse counseling such as A.A. ,
N.A. , or chemical dependency support groups.
Participation in, referrals to, and program admissions
will be documented in client charts.
F. DUAL DIAGNOSIS SERVICES: Mentally disabled homeless who have
alcohol and/or drug abuse disorders will be identified at each
Center and in the community through outreach and referral.
• Each PATH Project staff member will provide supportive
counseling to include referral to AA, NA, Detoxification
Centers, outpatient chemical dependency counseling, and
residential substance abuse treatment programs when
appropriate.
• Staff will also facilitate a dual diagnosis support group
for clients who wish to address issues of chemical
dependency and its impact upon mental illness and
homelessness.
G. HOUSING SUPPORT COORDINATION: Staff will facilitate and
promote the use of available immediate, short- and long-term
housing options.
• Staff will oversee and monitor the clients' housing search
process, as well as advocate and intervene with landlords
on behalf of clients.
• Staff will provide assistance in identifying resources for
move-in costs, completing rental applications, and helping
homeless mentally disabled persons - access a living
arrangement that would best meet their needs.
H. COORDINATION--OTHER PROGRAMS: The PATH staff will coordinate
services to the homeless clients by interacting regularly on
a planning, referral, and/or advocacy basis with the County
Health Services Department (Mental Health, Substance Abuse,
Public Health, and Hospital and Clinics Divisions) , County
Social Service/Welfare Department, State vocational
rehabilitation and employment agencies, and community
educational, job training, and housing agencies.
4
state of California EN=nSUFM VII
Department of Mental Health
PAXH GRANT
MERAL GRANr DE'LF>= FROV=ER BUDGET SUEKISSIC N DATE: 9-8-93
MH 1779A REV(4/93)
STATE FISCAL YEAR 1993-1994
CTUMY: Contra Costa
C CLWIY C3TD Cr: Rnh Prnrtnr TELEPH26 NO.: (510) 370-5013.
PROVIDERNAM. Mental Health Div1ginn
PFO=ER AbCRESS: 595 Center Ave. , #200 CITY: Martinez
PS=ER NLES t: 0799 mmElc= cEr ms: 00 (Administration)
1 2
S kFF 1992-93 1993-94
Title of Pbsiticn Approved Proposed
(List by Dane of position and FTE) HudPt Budget
1
2
3
4
5
6
7
8
9
10 TMAL STAFF FXPULSES(s:m lines 1 thry 8)
11
.2- tbca.Lltant Costs (Itemize):
.3
.4
:5
.6
:7 Equ ;merrt (Where feasible lsese or rer:t)(Itenize):
.8 •
19
20
21
22
_3 Supplies (Itenize):
24
.5
:5
:7
:8 Travel
.9
20 other Expenses (rm=):
31
32
13
:4
:5
:6
37
38
39
40 WMp L PAM F ZCM PRNMO t EMPS'S:(SLH LUES 10-35)
41
42 IMUZY M11DI, EIrsFs(SEE 1167�cTrcrs, Lne 42) 1,846 * 1,922
43
44 7CM 0:6M FUSED FR34 QWU(Sus LBES 40 APD 42.) 1,846 1,922
* for entire PATH Grant EM APPROVAL BY:
state of California ENCLOSURE VII
Depar=ent of Mental Health
PATH GRANT
FI
MERAL CFANT DE'Zk= PROVIDER BUDGET SUBMISSION DATE: 9-8-93
MH 1779A REV(4/93)
STATE FISCAL YEAR 1993-1994
¢xrM: Contra Costa
CCLWIY CcrrpcT: Bob Proctor 7ELEPNO.: (510) 370-5013
FFC7V= NAE: Mental Health Div. (West County Adult Comm. Support/MH Services)
PRCVMER AODPZSS: 38th & Bissell may: Richmond
PPOVIDER NUMEM: 0701 MME/COST MUMRS: 45/20
1 2
STAFF 1992-93 1993-94
Title of Position Approved P=eed
(List by nae of position and FIE) Bun3.7et Budget
1 0.15 FTE MH Specialist/Worker (Case Mgr) 20,862 7,296
2
3
4
5
6
7
9
9
-o TOM sEAFF EXPV4SES(sue limes 1 thru 8) 20,862 7,296
-1
12 Consultant Costs (Itemize):
:4
..5
.6
.7 Equipment (Where feasible ]eerie or rertt)(Iteaize):
i9
ro
.1
_2
13 supplies (Itenize):
24
:S
.6
.7
:S Travel
20 Other Pees (1TDaZE):
31
32
13
:4
:S
:6
37
38
39
40 =3%L PA21 nwm PRNMER SEs:(stns LIM 10-38) 20,862 7,296
41
42 IMNZY =11N. (SEE Mr.M==s, LIM 42)
43
44 'IML COSTS MWm FPat Gft C(Sus 1- 40 Aro 42.) 20,862 7,296
* see Provider # 0799 EW APPROVAL BY:
ZELEPHOM:
DM.
State of'c allforni.a ENCLCS<JRE VII
Department of Mental Health
• PATH CRANI
FEDERAL CRANr DELP= PROVIDER 3UDGET SUBHISSICV DATE: 9-8-93
Mi 1779A REV(4/93)
STATE FISCAL YEAR 1993-1994
COUNIt: Contra Costa
COLltrrx CCNEPCr: Bob Proctor TELEPH2Z NO.: (510) 370-5013
PFCVMER NM: Mantal Raal th T)ivi 0-i nn (Fast County Adult Corm. Support/MH Services)
PPrTVIDER ADDRESS: 550 School St. CTPY: Pittsburg
PFCrIDER NUH] ER: 0702 M=/aXT cmmm: 45/20
1 2
STAFF 1992-93 1993-94
Title of Position Appmved Proposed
(List by nate of position and FTE) Budget Budget
1 0.15 FTE MH Specialist/Worker (Case M3zr) -0- 7.296
2
3
4
5
6
7
8 --
9
10 TOTAL STAFF USES(" lines 1 thru 8) -0- 7,296
.1
.2 C xssultant Costs (Itemize):
.3
:4
:5
_6
.7 Ega4 mmamt (Where feasible lease or rw )(Itemize):
.8
19
20
21
.Z
_3 Supplies (Itani.ze):
24
25
:5
:7
:8 Travel
:9
20 Other F.xpe+nees (rmazE):
31
32
13
:4
:5
:6
37
38
39
4o T mt. PATH smm PRN=ER wmzm(sm Lm 10-38) -0- 7,296
41
42 axxm Aww. =,Em 9(sEz n6Ii3JCTIC m, Lrm 42)
43
44 TODL aWM "JWm FPCM GWM(SUM LIIaS 40 Aro 42.) -0- 7,296
see Provider # 0799 tater APFR7.%L BY:
TUSPHCM: ...
D=:
StAte of California ENCLOMM VIZ
Depart wit of Mental Health
PATE! GPAW
?E )ERAL GFAKr DEI7 U D MOVIDER BUDGET SUBHZS5ION DATE: 9-8-93
M 1779A F&V(4/93)
SME FISCAL YEAR 1993-1994
CCUNIy: Contra Costa
CCLWN CONI CT: Bob Proctor 7ELZPH3E NO,: (510) 370-5013
3?R7itDM Nm: Mental Health Division (Central County Adult Com. Support/MH Services)
PpWMM ADDRESS: 2025 Port Chicago Highway =: Concord
PMV,DM NUMSM: 0721 KME/msr Cwmn= 45/20
1 2
STAFF 1992-93 1993-94
Title of Position AppLvevd Ptosed
(List by rmw of position and FM) Budket aadpt
1 0.15 FTE MH Specialist/Worker (Case Mgr) -0- 7.296
2
3
4 _
5 '
6
7
8
9
10 TCOL STAFF ETnZM(+tee lines 1 U= 8) -0- 7,296
11
12 Oxssultant Oasts (Itenize):
:4
.5
.6
.7 qui (Where feasible lanae or rarst)(Itenizr8):
'8
19
20
21
:2
:3 Supplies (Itemize)
24
.5
16
:7
:s Travel
.9
:0 Other Dgmww (rMM12Z):
31
32
13
:4
:5
:6
r
39
40 =171 PAM FtH= PACVMM EXM4Ms:(SUM UM 10-38) -0- 7,296
41
42 EXMLg`r'(sM IIiSi1aJCTx C , Lne 42)
43
44 Zt7M OMM v.j= ITCM QM(SU! LUGS 40 AND 42.) -0- 71296
* see Provider # 0799 EM Ate' BY'
7ELEPFrM:
DAA:
state of California IINCIDSM VII
Deparment of mmital Health
PATH GVAW
?EDEFAL GPNU DE=M PkiDtr= BtECEP SI78KI55ICN DATE: 9-8-93
W 1779A F4EV(4/93)
SME FISCAL YEAR 1993-1994
may: Contra Costa
oO»nf Ccz: Bob Proctor 7ELEPH= NO.: (510) 370-5013
PRN11W NM: Phoenix Prnamsr Tnr
p Appy: 1121 Detroit Ave. my: Concord
PFOVMER NLHBM: 0787 rme/cwr cwmm: 45/20
1 2
STAFF 1992-93 1993-94
Title of Position Approved Proposed
(List by nuns of position and FIE) Snket at kpt
1 0.5 FTE Multi-Service Center Staff 17,427 17,427
2 (incl. FrinQe Benefits _
3
4
5
6
7
8
9
to 70M STAFF EXPENSES(gm lines 1 thru 8) 17,427 17,427
:l
12 C mmltant Dots (Itemize):
j
:4
.S
.6
:7 FEquipTe t (WhaM feasible lanes or sant)(Itamim):
.8
19
10
21
_2
.3 9tipplies (Itemize):
?4
.s
:6
:7
:8 Travel
:9
:0 Cthet Dgar:eas (17D=):
31
72
13
:4
:5
:6
37
36
39
ao 7=1 pm Fw= PAovmm cmms s:(sm Lmm 10-38) 17,427 17,427
41
42 Cap= rAmmq. E*xl=(SM VC==T CZS, Lne 42)
43
44 7VI7L mals YUCW !FCM QWC(SLM L M 30 Aro 42.) 17,427 17,427
* see Provider # 0799 EW APFR3VRL ®f:
n=:
St4te of California ENCXCSM VII
De %artment of Mal Health
PATH (RANT
F VAL CFANT DETAJ7M PFK VIDER BIJD= SIIBHZSSIQV DAZE: 9-8-93
Hi 1779A F V(4/93)
SIA7E FISCAL YEAR 1993-1994
CU NN: Contra Costa
cCUNTY aZNnV-T: Bob Proctor TELEPH= NO,: (510) 370-5013
MCMI)+ WE: Phoenix Programs, Inc.
PQ WMM : 1515 Market St. crrY: San Pablo
PP VMER NLHBM: 0788 M=/acsr CW=m: 45/20
1 2
STAFF 1992-93 1993-94
Title of Position AppcoyW proposed
(List by name of poeition and FIE) azpet sidget
1 0.5 FTE Multi-Service Center Staff 17,427 17,427 _
2 (incl. Fringe _Benefit
3
4
5
6
7
9
9
10 T01AL. STAFF FXPENSES(sm lines 1 thry 8) 17,427 17,427
.1
.2 Omisultant assts (Itemize):
:.3
:4
_5
_6
.7Equipr**r (W IP-M feasible lanes or sunt)(Itemize):
.8
:9
zo
21
22
_3 Supplies (Iteaise)
24
:5
.6
.7
:8 Travel
19
Oars 5%xnees (TM!KZ.E):
31
32
13
:4
:5
A
37
38
39
40 IMAL PAM rM= PWr3 M E79CESs(Su4 LINW 10-38) 17,427 17,427
41
42 oLN1Y MCN. MM=(,,q2 IIb'tfd)CTICrS, LUe 42)
43
44 '1v'iAt. COSTS PtWED IM4 ONC(SiH LII4r5 40 Aso 42.) 17,427 17,427
* see Provider # 0799 DW APPFCVAL BY'
t7i�tZE:
state of California ENCIDRM vii
Deparment of mental Health
PATH GVAW
SEDERAL GPARr DEM= PROVIDER BUD= SM(ISSION DATE: 9-8-93
141 1779A REV(4/93)
SD+TE FISCAL YEAR 1993-1994
COUNW: Contra Costa
Mum SACT: Bob Proctor 7ELZPH= NO.: (510) 370-5013
pppy R NAM: Phoenix Programs, Inc.
PRDV,DM AppESS: 1401-4th Street Cny: Antioch
PPM MER NMER: 0789 m=/carr cDrzm: 45/20
1 2
STAFF 1992-93 1993-94
Title of Position pwro"d Prq=md
(List by creme of position and r=) 8ud3et Budget
1 0.25 FTE Multi-Service Center Staff 8.175 8,175
2 1.00 FIE Van Driver lb,456 16,456
3 Frinee Benefits 0,J V14
4
5 -
6
7
8
9
10 zcM SMFF EXPENSM(uo lines 1 thru 8) 34,735 34,735
.l
_2 Cbcisultant Costs (Itemize):
.4
.S
.6
:7 Equiprerst (where feasible laesne or rezt)(Itenize):
.8
19
:o
:1
Z2
I3 &allies (Itemize):
24
:s
16
.7
:8 Travel
19
10 Oars Dcpwom (M=):
31
32
33
:4
:5
:6
37
38
39
40 'IVI L PAZH FUN= PAov M EXPENSES:(S.14 LIM 10-38) 34,735 34,735
41
42OD2ay MCN. EMM
D8'UMTIMS, LW 42)
43
44 702L Costs wjM MH WArrr(SUM LII,05 40 Aro 42.) 34,735 34,735
* see Provider # 0799 EM APPR7VU 3c:
ISLEFFrINE:
nA�:
sE _z CONTRA COSTA COUNTY
MENTAL HEALTH COMMISSION
595 CENTER AVENUE,SUITE 200
t MARTINEZ,CALIFORNIA 94553-4639
o: .taa;tinP." S Phone(510)313-6414
STA colo
September 29, 1993
Supervisor Tom Torlakson, Chair
Contra Costa County Board of Supervisors
651 Pine Street
Martinez, CA 94553
Dear Supervisor Torlakson and Members of the Board:
This is to document that the Mental Health Commission reviewed and
approved the County's Application for FY 1993-94 Homeless PATH
Grant Program Funding at our meeting on September 28, 1993 .
We recommend approval of this federal grant funding application
which was prepared by the Health Services Department (Mental Health
Division) for submission to the State Department of Mental Health,
in order to continue provision of important outreach services to
the homeless mentally disabled.
Yours t y,
i
Violet Smi h
Chair
pr
cc: Supervisor Bishop
Supervisor McPeak
Supervisor Powers
Supervisor Smith
Phil Batchelor
Mark Finucane
Lorna Bastian
A351 (6/93)