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Home My WebLink AboutMINUTES - 10271992 - 1.61 TO: BOARD OF SUPERVISORSContra 5 ...L FROM: Phil Batchelor County Administrator ��- .< Costa County DATE: October 27 , 1992 SUBJECT: Continuation of the Training Institute Programs SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. Rescind the layoff date of three Training Institute staff in response to secured financial commitments from outside agencies and generation of revenue from courses completed and/or committed to by County departments and other public agencies sufficient to operate the Training Institute with minimal net County cost. 2. Amend Resolution No. 92/625 rescinding the effective date of the cancellation of positions in the County Administrator' s Office for Training Institute staff. 3. Direct the County Administrator to report back to the Board by no later than its January 12 , 1993 meeting on a strategy to completely fund full fiscal year operation of the Training Institute with minimal net County cost. BACKGROUND On July 20 , 1992 the Board of Supervisors adopted Phase I budget reductions which eliminated the Training Institute programs. At the time, the Board directed that the County Administrator explore revenue alternatives which may fully or partially reinstate this program. CONTINUED ON ATTACHMENT: YES SIGNATURE:``: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON — October 27, 1992 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS X I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED October 27, 1992 Training Institute (via CAO) PHIL BATCHELOR,CLERK OF THE BOARD OF Personnel. Director SUPERVISORS AND COUNTY ADMINISTRATOR Auditor-Control.ler M382 (10/88) 8Y DEPUTY A to l BOARD OF SUPERVISORS Contra FROM: < Costa Phil Batchelor, County Administrator r� ZA�;' :''• wi'q County FUST"_moi�•�''` DATE: October 27, 1992 SUBJECT: Training Institute Staff RESOLUTION NO. 92/ 732 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION WHEREAS reacting to reduced state and federal funding, the Board of Supervisors determined that in order to keep expenditures within available funding, and to reorganize staffing as necessary for efficient operations, it was deemed necessary to abolish certain positions and adopted Resolution No. 92/625 dated August 11, 1992 ; WHEREAS because of a reconsideration the Board now wishes to amend Resolution No. 92/625 to rescind the effective cancellation date of October 31, 1992 for the following positions in the County Administrator' s Office: 03-314 Chief Employee Organization Development 03-315 Management Development Specialist 03-316 Management Development Specialist NOW, THEREFORE, BE IT BY THE BOARD OF SUPERVISORS RESOLVED that Resolution No. 92/625 is AMENDED to rescind the effective cancellation date of October 31, 1992 for the aforesaid positions. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATU_RE(S): ACTION OF BOARD ON October 27. 1992 APPROVED AS RECOMMENDED _X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Contact: John Gregory 646-4089 October 27, 1992 CC: ATTESTED County Administrator PHIL BATCHELOR,CLERK OF THE BOARD OF Training Institute via CAO SUPERVISORS AND COUNTY ADMINISTRATOR Personnel Director County Auditor-Controller M382 (10/88) .BY 'DEPUTY RESOLUTION NO. 92/732 -2- The responsibility for the Training Institute was transferred from the Personnel Department to the County Administrator ' s Office in July. An assessment of the viability of this function will require additional time to develop a business plan with a goal to be completely offset by revenue from other agencies or charges for services from County Departments. Therefore, it was recommended that the Institute operations be extended an additional two months, from September 1 through October 31, to allow for the formulation of such a plan. The Contra Costa County Community College District agreed to waive two years of rent for the training facility to allow the program to be extended. Also, the Institute was to seek financing from cities and other agencies. It further recommended that the County Administrator report back to the Board in October on the future plans for the continuation of the training program. DISCUSSION As instructed there has been a concentrated effort to secure funding for operation of the Training Institute. One means of addressing the funding issue has been a restructured training program which, substantially leaner, will also be more focused. Only nine of the previous twenty-one programs previously offered will continue. Much of the new program offerings will aim at helping departments meet their training needs for operating with a reduced work force and minimizing the cost of doing business. The following seminars and workshops are to be offered: 1. FrontLine Leadership 2. Managing Difficult People 3 . Assertive Supervision 4 . Performance Coaching and Counseling 5. EEO/AA/Sexual Harassment 6. Sexual Harassment In the Workplace 7. Investigation & Resolution of Employee Job Misconduct 8. Working 9. Building on Cultural Diversity 10. Final Selection Interviewing 11 . Public Contact Skills 12. Training For Trainers--T4T 13 . Put It In Writing 14. Writing Reports & Proposals 15 . Stress Management 16. Certificate Program--Public Service Supervision 17. Homestudy--Elements of Supervision 18. Effective Media Relations 19. Telecommuting 20. Pre-Retirement Workshop 21. Mid-Career Financial Planning 22 . Managing Change 23 . Data Processing Programs To date, over $107,000 has been secured to support funding of the Training Institute. These sources of funding are as follows: Contra Costa College District Lease Waiver $ 56,450 Community Services Department (Budgeted Training) 27,500 Growth Management & Economic Development (Training Completed) 7,030 Retirement Department (Budgeted Training) 6 , 900 Training Staff Consulting 10 ,000 TOTAL $107, 880 -3- In addition pending contracts for training and/or consulting services total over $15 ,000. Present clients include: ♦ Central Sanitary District ♦ Dougherty Fire District ♦ U. S. Naval Weapons Depot ♦ Mt. Diablo School District ♦ Cities of Richmond, Pittsburg, San Pablo Based on last year' s activity by County departments, it can also be anticipated that an additional $30,000 will be generated by County staff attending special programs and consulting services provided by the Training Institute staff. Whether this is a totally self-supporting program is speculative given the general malaise of funding levels for all public agencies who could make use of the Training Institute operation. To date, however, there has been minimal net County cost for the program. The future net County cost increases directly depend on how well the services of the Training Institute are used in the coming months, and can be expected to be reported back to the Board in the coming months. Contact: John Gregory 646-4089 cc: Personnel Director County Auditor-Controller County Administrator Training Institute c/o CAO