HomeMy WebLinkAboutMINUTES - 10061992 - TC.4 TO: BOARD OF SUPERVISORS
FROM: TRANSPORTATION COMMITTEE
DATE: SEPTEMBER 21, 1992
SUBJECT: SEISMIC RETROFIT OF THE BAY AREA TOLL BRIDGES
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) &BACKGROUND AND JUSTIFICATION
I. Recommended Action:
ACCEPT the following report and ACKNOWLEDGE the response by the Metropolitan
Transportation Commission to the proposal to fund the seismic retrofit of the Bay Area Toll
Bridges.
II. Financiallmpact:
None to the General Fund.
III. Reasons for Recommendations and Background:
On July 21, 1992 the Board of Supervisors opposed a proposal by the Metropolitan
Transportation Commission (MTC) to fund the seismic retrofit of the Bay Area toll bridges from
existing toll revenue or future toll increases. The Board further requested the Metropolitan
Transportation Commission, the California Transportation Commission, Caltrans and the State
Legislature to explore alternative means to fund the seismic retrofit of the bridges.
Attached is a response from MTC, dated August 21, 1992, indicating they have explored
alternative funding mechanisms. Their current proposal is to utilize toll revenue bonds to fund
the cost of the seismic retrofit. Payment of the bonds would be from gas tax funds rather than
toll revenue funds. The advantage of this proposal is that bridge toll revenues would not be
directly used to fund seismic retrofit projects.
Continued on Attachment: SIGNATURE:
_ RECOMMENDATION OF COU ADMINISTRATOR
RECOMMENDATION OF COMMITTEE
APPROVE
SIGNATURE(S):
ACTION OF BOAR N b., i y 9.2 APPROVED AS RECOMMENDED_X OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT IV 1
AYES: NOES:
ABSENT- T ABSTAIN:
1 hereby certify that this Is a true and correct copy of
RMA:cRMA:cI
l.t9 an action taken and entered on the minutes of the
Board of Supe"Isont on the date shown.
Contact:Mitch Avalon 313-2235
Orig. Div:Public Works (R/E) ATTESTED:
PHIL BATCHELOR,Clerk of the::oard
AttAttachment
L. Bulkeley, CAO of Superwaore and County Administrator
cc: H. Bragdon, Community Development
S. Goetz, Community Development �► - °eq1�
M. Shiu, Deputy Public Works Director
H. Ballenger, Road Engineering
L. Tunison, Major Projects
SEISMIC RETROFIT OF THE
BAY AREA TOLL BRIDGES
Page Two
September 24, 1992
III. Reasons for Recommendations and Background cont:
The seismic retrofit projects would be funded from bonds that would be repaid over a long
period of time. This would reduce the short term financial hit on the Bay Area's capital
improvement budget. The seismic retrofit projects would be programmed through the State
Highway Safety Operation and Protection Program (HSOPP). This has an additional advantage
in that recent Senate Bill 1435 states that expenditures for the HSOPP projects are not subject
to county minimums or the north/south split.
The disadvantage is that this proposal would reduce the bonding capacity for the toll funds.
With reduced bonding capacity its unlikely that a bond could be floated for any large capital
improvement project. In addition, although gas tax revenue is proposed to pay back the bonds,
it is assumed that future toll revenue would actually guarantee the bonds when they are sold.
This would make it "easier" to remove gas tax support at some future date.
IV. Consequences of Negative Action:
MTC's response would not be acknowledged.
-MTC
_ -METROPOLITAN
TRANSPORTATION -
-- _ - C0MMIS510N _
.August 21, 1992
RECEIVED
Em L CAA ; Supervisor Sunne lkPeak, 'Chair ---
smve Lsw, Contra Costa Board of Supervisors
C,amc.1„cam" County Administration Building AUb 25
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L%: I-P 651 Pine Street, 11th Floor t
snn vvaa Hart i neZ, CA 44553 �BOARD OF SUFShUM
arc, CONTRA COSTA CO.
•r•�•c�••. Dear Supervisor NCPeak: {
K#AW 1& F
MWC.K. I an writing in response to the Board of Supervisor's request that
fo NWO NTC and others explore alternatives to toll revenues for seismic
SMFW retrofit funding of the Bay Area toll bridges.
CW Wd C=M"
NAwc-Own Several legislators #ave also requested that Caltrans consder
1LAMr"XWX alternative funding sources, such as state gas tax funds, for
swma•c-m seismic retrofit of the bridges. This issues came up at the recent
TowNOLAm legislative hearing on Regional Neasure 1. In response to the
legislator's request, HTC has developed a discussion paper outli6ing
an approach to funding the retrofit program that would avoid
am depleting toll revenues for seismic retrofit of the bridges.
��,T, ,�w Essentially, this approach would utilize toll revenue bonds to fund
the costs of seismic retrofit, but would require that gas tax funds
r � reimburse the toll revenue account for all debt service payments.
We are now reviewing this approach with legal and legislative staff,
s-- c-" and will continue to explore alternatives with the legislature ' CTC
ft=C.10""o and Caltrans.
6
o A Thank you for your input on this issue. Please call flank Dittmar of
my staff if you would like to discuss this further.
Awma 1.SEAL+sn Sincerely,
AM OAL"W
+kwal1 Nom.
no W. Lawrence D. Dahms
ULDOM,"" Executive Director
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josrm P.Bw lM moCiNm• 101 EMKM sheer•4Nauno,CA 946074700
j S10/464-7700. 3DDf M 310/464.7784 • FAX 310/4647848
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EXHIBIT B
PROJECT AGREEMENT
PLEASANT HILL BART STATION AREA TDM PROGRAM
1992-93
1. Agreement Identification.
Department: Community Development Department
Subject: Allocation of Pleasant Hill BART Station
Area TDM Fee Account for TDM Program
2 . Parties. The County of Contra Costa, California, hereinafter
called "County", for its Department named above, and the
following named Contractor mutually agree and promise as
follows:
Contractor: Contra Costa Centre Association
Address: 1350 Treat Boulevard, Suite 180
Walnut Creek, California 94596
3 . Term. The effective date of this Agreement is October 1,
1992 and it terminates September 30, 1993 unless sooner
terminated as provided herein subject to all terms,
conditions, and assurances contained or incorporated herein.
4 . Payment Schedule. County's total payments to Contractor under
this agreement shall not exceed $261,710. County shall make
quarterly payments to Contractor equivalent to actual
expenditures for the preceding quarter except that County will
advance $30, 000. to contractor to fund operations during the
first quarter. Payments shall be made in accordance with the
following schedule:
October 15, 1992 advance payment of $30, 000.
February 15, 1993 reimbursement for October 1 - December 31
May 15, 1993 reimbursement for January 1 - March 31
August 15, 1993 reimbursement for April 1 - June 30
November 15, 1993 final reconciliation for 1992-93 agreement
County reserves the right to withhold any part or all of any
payment if questions regarding expenditures arise which cannot
be resolved to the satisfaction of the County.
5. County's Obligation. County shall make those allocation
payments to the contractor described in paragraph 4, Payment
Schedule, for the work described in Exhibit A hereto, subject
to all terms, conditions, and assurances ' contained or
incorporated herein. County shall perform program monitoring
and financial oversight.
6. Contractor's Obligations. Contractor shall provide those
services and carry out that work as described in the "TDM
Project Work Program, 1992-1993, Pleasant Hill BART Station
Area," a copy of which is attached hereto as Attachment A and
incorporated herein by this reference, subject to all the
terms, conditions and certifications contained or incorporated
herein.
Contractor shall provide a quarterly statement of expenditures
to the County with appropriate backup documentation within
twenty days following the end of each calendar quarter.
7. Status. Contractor is an independent contractor, and shall
not be considered an employee of the County; any person(s)
employed by the Contractor shall not be considered an
employee(s) of the County. Any program established or
operated by the Contractor as part of the "TDM Project Work
Program" shall not be considered a program of the County.
S. Insurance. Contractor shall obtain and maintain during the
term hereof insurance protection against liability for damages
for personal bodily injuries (including death) and for
property damage, whether the property of one or more
claimants, in an amount not less than $1,000,000 per
occurrence (combined single limit) for combined bodily injury
and property damage liability as required under the State of
California Vanpool Acquisition Grant Program and naming the
County of Contra Costa as additional insured, and requiring 30
days' written notice of policy lapse or cancellation.
9. Indemnification. Contractor shall defend, save and hold
harmless the County and its officers and employees from any
and all claims, costs and liability for any damages, injury,
or death arising directly or indirectly from or connected with
the services provided hereunder, due to claimed or alleged to
be due to negligent or wrongful acts of the Contractor or
arising from the Contractor's implementation and management of
the services provided hereunder, save and except claims or
litigation arising through the sole negligence or sole willful
misconduct of the County, and will make good to and reimburse
the County for any expenditures, including reasonable
attorneys fees the County may make by reason of such matters
and, if requested by the County, will defend any such suits at
the sole cost and expense of the Contractor.
10. Depreciation. County will deposit $16,000 into the fixed
asset reserve account in the Pleasant Hill BART Station Area
TDM Fee Account for replacement of the vans operated by the
Contractor. Contractor will deposit into this account on a
quarterly basis that portion of payments received from vanpool
riders that represents depreciation expenses.
11. Project. This Agreement implements in whole or in part the
TDM Program for the Pleasant Hill BART. Station Area as
provided for under the Pleasant Hill BART State Area,
Assessment District TDM Fee Account, and as more particularly
described in the "TDM Project Work Program," attached hereto.
12. Changes to' Work Program. Any changes to the attached work
program shall be mutually agreed upon in writing by the
Director of Community Development and the contractor, and
may include reallocations of funds within the project budget
to reflect the revised work program.
13. Disputes. Disagreements between County and Contractor
concerning the meaning, requirements, or performance of this
Contract shall be subject to final determination in writing by
the head of the County Department for which this Contract is
made or his designee or in accordance with the applicable
procedures (if any) required by the State or Federal
Government.
14. Termination. County shall have the right to terminate this
Agreement, upon providing written notice to Contractor, for
failure to carry out the terms of this Agreement, including
the terms incorporated herein as Exhibit A. Upon such
termination, Contractor shall, without delay, deliver to
County all materials and records prepared or obtained in the
performance of this Agreement, and shall be paid, without
duplication, all amounts due for the services rendered up to
the date of termination.
County shall implement the enforcement provisions of Article
532-2.10 of County Ordinance No. 92-31 prior to terminating
this Agreement pursuant to the above paragraph.
,.
14. Signatures. These signatures attest the parties' agreement
hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR
BY: BY:
Sunne McPeak, Chair Contra Costa Centre
Board of Supervisors Association
DATE: DATE:
ATTEST: Phil Batchelor
County Clerk of the
Board of Supervisors BY:
and County
Administrator
DATE•
BY:
Deputy
Recommended by Department
BY:
Harvey E. Bragdon, Director
Community Development
Department
Form Approved: County Counsel
BY:
Deputy
ltrns/cm/CCCA.bos
ATTACHMENT A
TDM PROJECT WORE PROGRAM, 1992-93
PLEASANT HILL BART STATION AREA
A. PROJECT DESCRIPTION
Operate and expand the Transportation Demand Management (TDM)
Program required as traffic mitigation for the Pleasant Hill
BART Station Area including implementing a vanpool program for
employees in the Pleasant Hill BART Station Area; providing an
on-site TDM Coordinator; establishing special
events/recognition awards activities; operating the shuttle
program; updating the TDM Program; and conducting marketing
for vanpooling, carpooling, and other alternatives to single
occupant vehicle commutes.
B. PROJECT GOALS
1. To achieve, as a minimum, an average vehicle ridership
(AVR) of 1.15 by July, 1993 in compliance with TDM
Ordinance No. 92-31.
2. To comply with the provisions of TDM Ordinance No. 92-31
and to effectively use the TDM Fee Account established to
mitigate traffic impacts within the Pleasant Hill BART
Station Area.
C. PROJECT ACTIVITIES
Project activities include retention of a part-time on-site
TDM coordinator with clerical assistance to carry out the
Contra Costa Centre Association's Transportation Demand
Management Program (TDM) , including but not limited to the
following:
- TDM information and promotion program,
- assistance in forming carpools,
- vanpool program marketing,
- lunch time shuttle and vanpool operations and
maintenance,
TDM events at employment sites,
annual employee survey,
update Contra Costa Centre Association TDM Program,
D. QUARTERLY REPORTS
Contractor shall submit quarterly reports to the County on the
status of funds expended, balances remaining, and a brief
narrative of the project/activity status as required in Item
6 of the Project Agreement. Reports shall be submitted 20
days following the end of each calendar quarter.
Z. PERFORMANCE STANDARDS
Contractor will attain an average vehicle ridership of 1.15
among Contra Costa Centre Association member employees within
the Pleasant Hill BART Station Area by July, 1993. Contractor
will submit quarterly financial reports.
P. PROJECT ADMINISTRATION
The Pleasant Hill BART Station Area TDM Program will be
administered by Lynette Tanner, Executive Director for the
Contra Costa Centre Association, and implemented by Linda
Young, TDM Coordinator for the Contra Costa Centre
Association.
Monitoring will be performed by the County TDM Coordinator.
A financial audit may be requested and performed under the
direction of the County.
t '
Q. PROJECT BUDGET
The following project budget has been developed to. guide
expenditures for the Contra Costa Centre Association TDM
program. This budget covers the period, October 1, 1992
through September 30, 1993.
Item Estimated Expenditure
Salaries $31,326
Executive Director 616 hours x 19.23
TDM Coordinator 936 hours x 15.87
Clerical 514 hours x 9.00
Overhead (0.64 x salaries) $20,049
TDM Program Marketing $25,000
Newsletter/Flyers/Poster/Printing $12,500
Guaranteed Ride Home $ 5,500
Driver/Rider Incentive $ 1,000
Program Promotion Expense $ 3,500
Marketing Incentives $ 2,000
Survey Promotion $ 11000
TDM Program Contingency $ 5,000
RIDES Consulting $ 3,000
Annual Commute Survey Analysis
TDM Events $ 7,000
On-site events at each building
Equipment Purchase $25,000
3 vans for Commute/Shuttle service
(vans plus conversions CCCA pays 30%
of purchase and conversion, Measure C
Funding Grant pays 70%)
Shuttle Operations (M-F/10:30-2:30/20 min. $80,000
frequency to three retail centers)
Operators $50,000
Fuel $18,000
Maintenance $10,000
Miscellaneous $ 2,000
Vanpool Maintenance & Operations (8 vans) $70,400 •
Vehicle Registration $ 2,000
Insurance $34,000
Cleaning/Servicing/Repairs $ 1,000
Tires $ 3,000
Fuel $20,000
Emergency Road Service $ 200
Bridge Tolls $ 200
Maintenance/Back-up Van Rental $10,000
Vanpool Vehicle Depreciation .$16,000
Financial Services $5,500
. Quarterly Financial Statements
CONTRA COSTA CENTRE ASSOCIATION COSTS $288,275
less 1991-92 fund balance - $ 26,565
1992-93 AGREEMENT TOTAL $261,710
COUNTY COSTS $ 25,000
Program Monitoring
Staffing TDM Advisory Committee $20,000
Financial Management/Audit $5,000
ltrns/cm/CCCA.bos