HomeMy WebLinkAboutMINUTES - 10061992 - FC.1 BOARD OF SUPERVISORS Contra
FROM: Finance Committee
Costa
County
DATE: October 6, 1992 r°rr� �T`
SUBJECT: LOW-COST OFFICE SPACE AVAILABILITY FOR
PROBATION SERVICES IN EAST COUNTY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)6 BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
ACCEPT report concerning the availability of low-cost office space through the City
of Antioch which may be used by Probation Department staff for probation services
in East Contra Costa County.
FINANCIAL IMPACT:
The City of Antioch has offered the County office space at the old City police
department. The City will agree to waive a rent charge if the County would agree
to pay for utilities, custodial and maintenance costs. The potential cost to the
County could not be estimated because the City was unable to provide a cost per
square foot estimate of the space. However, the annual cost savings attributed to
the closure of the Antioch office for these items was $38,132. In addition, depending
on the level of staffing to be placed in the Antioch location, expenses for a
clerk/receptionist may also be a factor. The City has offered to split with the
County the cost of one clerk/receptionist to be employed by the City to cover duties
at both the new Antioch Police Department and the Antioch Probation Office.
BACKGROUND:
On July 20, 1992, the Board made final deliberations on adjustment to the 1992-93
proposed budget. At the hearing, the Board approved cuts in the Probation
Department in the amount of $4,079,035, resulting in the elimination of 71.5 positions
and requiring the reorganization of remaining functions and staff. In response to
testimony from concerned citizens, employees and members of the court bench, on
August 4, 1992, the Board approved saving the Juvenile Community Services
(Weekend Work) Program, targeted for elimination, by making further reductions
elsewhere in the Probation Department. The Board voted to close the Antioch
Probation Office, and,apply the annual savings of$168,240 to save the Weekend Work
Program. Staff in the Antioch Office were to be relocated to the 50 Douglas Drive
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATORRECOMMENDATION OF BOA EE
APPROVE OTHER
SIGNATURE (S): TO
ACTION OF BOARD ON October 6 , 1992 APPROVED AS RECOMMENDED X— OTHER
VOTE OF SUPERVISORS
X _ _ - I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Probation Officer ATTESTED Ortaber 6 , 19Qg2
County Administrator PHIL BATCHELOR.CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY O_ /D° I DEPUTY
M382 (10/88) /,
I
-2-
location which is County-owned and had sufficient vacant space via layoffs to
accommodate displaced staff from Antioch. The office closure also resulted in the
elimination of one clerk/receptionist position.
On September 18, 1992, the Board directed the County Administrator to investigate
the availability of no or low cost office space in Antioch. Discussions with the City
Manager of Antioch revealed that space at the old Antioch police department building
could be provided at a reduced cost for maintaining a undetermined level of
probation services. It should be underscored, however, that additional costs for
office space in Antioch would necessitate further reductions in the Probation
Department.
The City will provide the County Administrator with cost per square foot estimates
as soon as they are complete, at which time a more complete report may be made,
The Probation Department continues to follow up on requests for information made
by the Finance Committee regarding organization, caseload distribution, span of
control, toll free numbers and facsimile services for staff and will report back
separately.
Probation DepartmentCOntra Gerald S.Buck
County Probation Officer
Administrative Offices
Costa
50 Douglas Drive,Suite 201 County
Martinez,California 94553-8500
(510)313-4180
(510)313-4191 FAX � �.•
f:r �..
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To: Board of Supervisors o= Date: 10/6/92
rrqcouN
From: Gerald S. Buck, Subject: Probation Department
County robation Officer
. In relationship to the Department' s ability to provide satellite
regional services, the following is provided for your information.
I . General Impacts of Budget Cuts 1992/93
A. 72 positions were cancelled:
Deleted Retained
Deputy Probation Officers 37 88
Clerical 20 45
Probation Supervisors 5 11 .
Managers 4. 10
Other 6 133
Total 72 287
B. General Fund expenditures were reduced by $2,800,000.
C. Three offices were closed:
1. E1 Cerrito
2. 938 Main Street, Martinez
3 . Antioch
D. Two offices and two facilities remain:
1. 50 Douglas, Martinez ( 107 staff)
2. San Pablo ( 28 staff)
3 . Juvenile Hail ( 96 staff)
4. Byron Boys' Ranch ( 25 staff)
Board of Supervisors -2- 10/5/92
II . Distribution of Staff
A. 50 Douglas Drive, Martinez
1 . Administration/Management:
1 County Probation Officer
2 Directors
3 Probation Supervisor II ' s
1 Administrative Service Officer
4 Clerical (Personnel, Purchasing, Training and
Executive Secretary)
11
2. Probation Unit Supervisors - 8
3 . Deputy Probation Officers:
Adult - 30 + 1 Group Counselor
Juvenile - 29
4. Clerical Supervisors - 3
5.. Clerks - 25 (8 general clerical support for Adult
and Juvenile who do court report typing for the
Superior Court)
B. San Pablo
1. Probation Unit Supervisors - 2
2. Deputy Probation Officers:
Adult - 8 + 1 Group Counselor
Juvenile - 9
3 . Clerical:
Supervisor - 1
Line Clerks - 7 ( 3 generalist clerks)
C. Juvenile Hall
1. Juvenile Intake:
Probation Supervisor - 1
Deputy Probation Officers - 9
2. Clerical:
Supervisor - 1
Line Clerk - 6
3 . Administration/Management:
Superintendent - 1
Assistant Superintendent - 1
Supervising Nurse - 1
Board of Supervisors -3- 10/6/92
4. Supervisors:
Shift Supervisors (IS II ) - 3
Supervising Cook - 1
Unit Supervisor (IS I) - 6
5. Group Counselors - 51
6. Cooks - 4
7. Custodians - 5
8. Storekeeper - 2
9. Other (Vacant) - 4
D. Byron Boys ' Ranch
Superintendent - 1
Institutional Supervisor I - 3
Group Counselors - 16
Cooks - 3
Deputy Probation Officer - 1
III . Service Reduction and Preservation Resulting From Budget Cuts
Adult
A.. All services to Municipal Courts eliminated, including
supervision of 4,500 probationers.
B. Supervision of felons on probation limited to active
supervision of only one-third of probationers. (1,200
probationers =: 600 West County, 300 East County, 300
Central County. )
C. Felony Adult Probation investigations will continue.
D. Computer monitored caseloads of other felons.
Juvenile
A. Referral screenings and court reports continue.
B. Juvenile placement continues.
C_. Supervision of juveniles limited to about 550 of 1,700.
Juveniles on probation. (West County - 225, East
County - 175, Central County - 150. )
Board of Supervisors -4- 10/6/92
IV. Closure of Antioch Office
A. Closure of this leased office was not in our original cut
back plan.
B. The Board of Supervisors asked to retain the Juvenile
Community Service Program (Weekend Work) and $146,000 was
needed to do this.
C. The Board was presented a plan which was adopted August
4th.
1. Additional Revenues - $ 20,000
2. Lease and operation cost of
Antioch Office - 99,820
3 . Reduction of 1 Clerk-Receptionist - 26, 360
$146,180
D. Subsequently, concerns were expressed regarding
Probation' s lack of a physical presence in East County.
1. 19 staff who would have been in the Antioch office
were moved to 50 Douglas Drive September 16th,
filling unused, County owned office space at that
location. It should be noted that not all 19 staff
who would have remained in Antioch had East County
caseloads. About 12 have caseloads (Adult and
Juvenile) in East County. A total of not more than
475 probationers will now be supervised in East
County.
E. In order to maintain a presence in the community where
Probation clients reside, Probation Officers have
arranged for "drop-in" office space at little or no cost.
1. Brentwood Community Center
2. Antioch Police Department
3 . Various Schools
4. Pittsburg Social Services office
5. Delta Court
6. Reach Center in Antioch
F. The need to require probationers to report to Martinez
would be infrequent and often in connection with a court
appearance in Martinez.
G. Officers assigned caseloads in East County will maintain
their business office at 50 Douglas where they will have
access to clerical support pooled for efficiency and
other office equipment, such as computer access, fax
machines, etc.
Board of Supervisors =5- 10/6/92
H. In order to facilitate communication, Probation will:
1. Secure additional cellular telephones.
2 . Probationers needing to make long distance telephone
calls may call collect.
3 . Consider installation of hard line telephones and
fax machines in some drop in offices.
V. Future Restoration of a Permanent East County Presence
A. If an economic arrangement can be made with the City of
Antioch regarding use of the old police building, and if
any added cost or staffing needs are provided by the
Board, we are prepared to move toward this end.
B. Under the present budget and staffing levels, we cannot
manage to do this without further diminishment of service
to the Superior Court, which is unacceptable to the
Court.
GSB:ds
J/Eastoff.doc