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Home My WebLink AboutMINUTES - 01281992 - 1.5 (3) HdUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 5 TO: BOARD OF COMMISSIONERS DATE: January 28, 1991 FROM: Perfecto Villarreal , Executive Director «: SUBJECT: REVIEW AND APPROVAL OF HOUSING AUTHORITY 1992-93 OPERATING BUDGET FOR LOCAL HOUSING AUTHORITY OWNED RENTAL HOUSING PROPERTIES I. RECOMMENDED ACTION: Adopt Resolution No. 3626, indicating review and approval of the 1992/93 Operating Budget for Housing Authority Owned Rental Housing units and adopt Resolution No. 3627, certifying compliance with Section 207(A) of the Annual Contributions Contract, as recommended by the Advisory Housing Commission. II. FINANCIAL IMPACT: The total operating expense for the 1992/93 budget is estimated at $4,356,250, with operating subsidy from HUD estimated to be $1,627,932 for the 1992/93 fiscal year. III. REASONS FOR RECOMMENDATION/BACKGROUND: Overall , the operating budget for the conventional public housing program is a balanced budget as it would provide for $8,012 in the Public Housing Operating Reserve. By March 31, 1993 the Public Housing Operating Reserve would be $ 1,047,413. Some of the major points concerning this budget include: 1. The total operating expense for the 1992/93 Public Housing budget is estimated at $4,356,250 and represents a decrease of $4,740 from the 1991/92 revised budget amount of $4,360,990. 2. The average rent paid per public housing dwelling unit is expected to increase from $192.90 to $193.01. This amount is based on the current rent roll of 12/31/91 and reflects the applicable PFS calculations. 3. The public housing operating subsidy from HUD is estimated to be $1,627,932 for the 1992/93 fiscal year, or $119.95 per unit. This represents an increase of $214,295, or $16.61 per unit. 4. A total of $68,650 has been budgeted to complete 18 extraordinary maintenance work items. All work items are funded from the public housing budget. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S) ACTION OF BOARD ON JAN 9. R IQq2 APPROVED AS RECOMMENDED X OTHER VOTE OF COMMISSIONERS UNANIMOUS (ABSENT' ) I HEREBY CERTIFY THAT THIS A TRUE AND AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD OF COMMISSIONERS ON THE DATE SHOWN. J CC. ATTESTED AN 2 8 1992 Phil Batchelor, Clerk of the Board of Commissioners M382/7-03 BY e� DEPUTY Board of Commissioners January 21, 1992 Page 2 5. A total of $111 ,210 has been budgeted for various equipment and vehicle replacement purchases, with $66,960 funded from the public housing budget and the remaining $44,250 being funded from the Section 8 Reserve and Section 8 Housing Voucher Programs Preliminary Funds. 8. In the area of personnel , the following items are proposed: A. The detailed personnel changes are reflected in Attachment l .of the Budget Justification. The revised organizational chart incorporates the addition of managing the County Homeless Programs and the management of the Public Housing Drug Elimination Program. B. Project a 4% cost-of-living salary increase effective July 1, 1992 for all clerical , maintenance and management staff. At its regular meeting on January 21, 1992 the Advisory Housing Commission voted to recommend adoption of Resolution No. 3626 adopting the operating budget for the fiscal year ending March 31, 1993 for the Conventional Housing Program Budget and moved to forward its recommendation to the Board of Commissioners for review, adop- tion and submission to HUD for approval . IV. CONSEQUENCES OF NEGATIVE ACTION: Should the Board of Commissioners elect to not adopt Resolution No. 3626 adopting the Operating Budget for the Fiscal Year ending March 31, 1993 for the Conventional Program and adopt Resolution No. 3627, certifying compliance with Section 207(A) of the Annual Contributions Contract, the Housing Authority of the County of Contra Costa would not be eligible for HUD operating subsidies for Fiscal Year 1992/93 and would be in violation of HUD mandated budget procedures. THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3627 RESOLUTION CERTIFYING COMPLIANCE WITH SECTION 207(A) OF ANNUAL CONTRIBUTIONS CONTRACT WHEREAS, Section 207(A) of the Annual Contributions Contract, , Part II, Terms and Conditions requires Reexamination of Income of Families in Occupancy; and, WHEREAS, the Policy and Procedure Manual , 9.0 as adopted by the Board of Commissioners of the Housing Authority of the County of Contra Costa contains the same Terms and Conditions of above Section of the ACC: NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners certifies that it is in compliance with the requirements that the Housing Authority will "At least once a year examine the incomes of fami- lies living in the projects: Provided that the length of time between the admission of a family subject to yearly examination and the first re-examination of such family may be extended to not more than 18 months if necessary to fit a re-examination schedule established by the Local Authority." January 28, 1992 ADOPTED ON by the following vote of the Commissioners: AYES: Commissioners Powers, Fanden, Schroder, Torlakson, McPeak NOES: None ABSENT: None I hereby certify that this is a true and Correct Copy of an action taken and entered on the minutes of the eoart+ of Sunerv' rs on the date shown. ATTESTED: ABSTAIN: None PHIL B TCHELOR,Cie rl of the Board of suupervii�s,,ors and County Administrator cc: County Administrator By Ii " i"►/11��po,r� .Deputy County Counsel Housing Authority • n� THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA RESOLUTION NO. 3626 ADOPTING OPERATING BUDGET FOR FISCAL YEAR ENDING MARCH 31, 1993 FOR CONVENTIONAL PROGRAM WHEREAS, the Department of Housing and Urban Development and the Annual Contributions Contract between the Housing Authority of the County of Contra Costa and the Department of Housing and Urban Development requires that the Housing Authority shall prepare, adopt and submit to the Department of Housing and Urban Development for its review and approval an annual budget prepared in accordance with Performance Funding; and, WHEREAS, the Staff has prepared and submitted to the Board of Commissioners for their review and approval a proposed operating budget for the Conventional Program for the indicated fiscal year: NOW, THEREFORE, BE IT RESOLVED after review of said budget submission, the following determinations are made: a. That proposed expenditures are necessary in the efficient and economic operation of housing for the purpose of serving low- income families. b. That the financial plan is reasonable in that it is prepared in accordance with Performance Funding. ° c. That all proposed charges and expenditures will be consistent with provisions of law and the Annual Contributions Contract. d. That no PHA employee reflected in the Operating Budget is serving in a variety of positions which will exceed 100% allocation of his/her time, as required in Paragraph 2-6 and Exhibit 2-7 of the Financial Management Handbook, 7475.1, REV. e. That the Housing Authority of the County of Contra Costa will continue to provide a drug-free workplace as required in the Performance Funding System Handbook, 7575.13. The Board of Commissioners hereby adopts and approves the Operating Budget for its Conventional Program for the indicated Fiscal Year and authorizes submission of said budget to the Department of Housing and Urban. Development. ADOPTED ON January 28, 2992 by the following vote of the Commissioners: AYES: Commissioners Powers, Fanden, Schroder, Torlakson, McPeak NOES None ABSENT: None I hereby certify that this is a true and correct copy of an action taken and entered an the minutes of the ABSTAIN• None Boarr' of Sunervi rs on the date shown. • ATTESTED: -- PHIL BA CiHELOR,Clerl of the!3oaro of Supervisors and county Administrator Deputy