HomeMy WebLinkAboutMINUTES - 01071992 - 1.61 V- "- BOARD OF SUPERVISORS
FROM: Phil Batchelor Centra
County Administrator Costa
DATE: November 29, 19 91 Corey
SUBJECT: Final Natural Disaster Preparedness Fund Allocations
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
1 . Approve final allocations and authorize County Auditor-
Controller to issue payment of remaining State Disaster Assistance
Program funds authorized by Section 6 (d) , Chapter 16, Statutes of
1986 (AB 2536 Cortese) , as recommended by the Contra Costa County
Disaster Council/.Advisory Committee, based on the following:
AGENCY
ALLOCATION
Acalanes Union High School District $ 98,983
Mt. Diablo Unified School District 5,1.27
City Of Orinda 70,716
City .of San Pablo 2,260
Reclamation ' Districts
Byron #800 1,456
Webb #2026 91261
Quimby #2090 938
Coney #2117 752 ,
CCC Public Works 23,868
CA Department of Finance. - PW Project 14, 996
CCC Office of Emergency Services 17, 783
CA Department of Finance - Brentwood Project 4, 017
CA Department of Finance - CCC Audit Findings 3,204
Encumbered Consultant Fees (information- only) 6 ,869
260,230
2. Any balance remaining at fiscal year's end will be transferred
to County CIES and .the account closed.
CONTINUED ON ATTACHMENT; _ X._ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION C'pF BOARD COMMITTEE
APPROVE _. OTHER ,
S I GNATURE S : O
ACTION OF BOARD ON / Z APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY .THAT THIS IS A TRUE
X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TARN
AYES: NOES; AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHC?WN. all.
ATTESTED / `
cc: Above Listed Agencies -- -
Auditor/Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY
DEPUTY
M382/7-83
BACKGROUND
AB 2536 (Cortese) of 1986 provided, in part, financial assistance
to local governments for costs incurred in repairing damage to
public facilities "caused by the storms of February, 1986 . On May
6', 1986 the Board o,f Supervisors designated the Contra Costa County
Disaster Council/Advisory Committee to serve as the Board' s
advisory body regarding allocation of the AB 2536 funds . The
initial allocation of these funds to the county and other local
agencies within the county was made by the Board on May 20, 1986 .
Subsequently, several actions have been taken by the Board, as
recommended by the (,Disaster Council/Advisory Committee, to allocate
additional AB 2536 funds and to reallocate funds among recipient
agencies based on their flood-related expenditures .
On February 24, ' 1987 , the Board of Supervisors authorized
establishment of the Natural Disaster Preparedness Fund, to be
administered by the Disaster .Council/Advisory Committee. Inasmuch
as AB 2536 funds must be used for costs related to the February,
1986 storm damage', the money remaining in the Natural Disaster
Preparedness Fund is being allocated to agencies having outstanding
eligible claims .
In the summer of 1989 , the State Department of Finance conducted an
audit of the AB 25,36 funds spent within Contra Costa County. The
final audit report'!indicate that about $1 . 6 million of expenditures
or 41 percent of the total expenditures of $3 . 9 million, did not
meet eligibility requirements . The county requested an
administrative hearing which was conducted by the State Department
of Finance on December 9, 1990 to contest the audit findings .
Considering the amount of funds involved, the Disaster
Council/Advisory Committee unanimously recommended that the county
retain the serviceIs of David M. Griffith and Associates to assist
the county and other local agencies to prepare and present
testimony at the administrative hearing.
As a result of the, efforts of Mr. Gerard J. Quinn, Vice President
of David M. Griffith & Associates and the staffs of the affected
agencies, the finding of ineligible expenditures was reduced
substantially to (pending additional audit) $84, 255 . The State
Department of Finance issued the final audit resolution of county
funds on September 6, 1991 . On October 16, 1991, the Disaster
Council/Advisory Committee met and approved its final
recommendations as listed. Upon payment by the Auditor, all
disaster flood claims from 1986 will have been satisfied.
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