HomeMy WebLinkAboutMINUTES - 02041992 - 1.49 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
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TO: BOARD OF COMMISSIONERS DATE:
February 4, 1992
FROM: cc:
Perfecto Villarreal , Executive Director
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING DECEMBER 31, 1991
I. RECOMMENDED ACTION:
Adopt Resolution No. 3623 approving collection loss write-off in the amount of
$9,574.36 for the quarter ending December 31, 1991, as recommended by the Advisory
Housing Commission.
II. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income.
At the end of each quarter, the Housing Authority takes action to write off those
accounts which have been determined to be uncollectible. For the quarter ending
December 31, 1991, a collection loss write-off in the amount of $9,574.36 is
recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
This collection loss is for the Conventional Program. The requested collection
loss write-off reflects a total of 14 accounts that are being recommended for write-
off, representing an average of $638.88 per account. The following chart illustrates
the collection losses per quarter for the past four quarters:
Conventional Program
09/91 $ 6,380.89
06/91 $13,462.44
03/91 $11,660.05
12/90 $ 2,756.43
Prior to submission of an account for write-off, the staff makes every effort,
including referral to a collection agency, to collect money that is owed the Housing
Authority.
CONTINUED ON ATTACHMENTS YES SIGNATU ftEi
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDA ION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED x OTHER
VOTE OF COMMISSIONERS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD
OF COMMISSIONERS ON THE DATE SHOWN.
CC: ATTESTED FEB 4 1992
Phil Batchelor. Clerk of the
Board of Commissioners
M3e2/7-e3 BY C.-' DEPUTY
Board of Commissioners
February 4, 1992
Page -2-
At its Regular Meeting on January 21, 1992 the Advisory Housing Commission
approved the collection loss write-off in the amount of $9,574.36 and recommended
adoption of Resolution No. 3623, authorizing collection loss write-off, by the Board
of Commissioners.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3623, these
accounts would inflate the total accounts receivable for the Housing Authority and
present a distorted financial picture.
1 ,
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3623
AUTHORIZING COLLECTION LOSS WRITE-OFF
WHEREAS, certain accounts of vacated tenants have been determined to be
uncollectible by management, and;
WHEREAS, a majority of these tenants accounts have been, or will be turned
over to a collection agency for continuing collection efforts;
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Housing
Authority of the County of Contra Costa that the following amounts
be written off for collection loss for the quarter ending
December 31, 1991
Conventional
Program
Dwelling Rent $ 4,362.24
Legal Charges 953.00
Maintenance & Other Surcharges 4,259.12
$ 9,574.36
ADOPTED ON February 4 , 1992 by the following vote of the Commissioners:
AYES: Commissioners Powers , Fanden, Schroder, Torlakson,
McPeak
NOES: None
ABSENT: None
ABSTAIN• None 1 hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: FEB 4 '1992
PHIL BATCHELOR,Cierk of the Board
cc: County Administrator of Supervisors and County Administrator
County Counsel .G.� �
Housing Authority By ____ ____ . ,Deputy