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Home My WebLink AboutMINUTES - 02251992 - 1.44 „ Y1 . 4 4 TO: BOARD OF SUPERVISORS Contra FROM: Phil Batchelor, County Administrator Costa o; s .- February 25, 1992 '�•�. County �o., -- ,•fir DATE: Tr+cfiun� ORDINANCE AMENDING THE FEE AND SERVICE CHARGE REVENUE/COST SUBJECT: COMPARISON SYSTEM (ORDINANCE CODE CHAPTER 70-2) TO INCLUDE SERVICES OF ASSESSOR, AUDITOR-CONTROLLER, CLERK OF THE BOARD, COUNTY CLERK, AND THE TREASURER-TAX COLLECTOR SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION: Adopt ordinance amendment setting percentage of cost to be recovered through fees for services provided by the Assessor, Auditor-Controller, Clerk of the Board, County Clerk and the Treasurer-Tax Collector, as recommended by County Administrator and Auditor-Controller' s Office. FISCAL IMPACT: Adoption of this ordinance will probably result in higher user fees more in line with the actual cost of service provision. As a consequence, reliance on property administration taxes (SB2557) and General Fund revenues should decrease for tax functions, Recorder, Elections, and the Clerk of the Board. BACKGROUND: Ordinance was introduced and reading waived on February 11, 1992 . It is to be considered in conjunction with a resolution to increase and/or establish fees for the Assessor, Auditor- Controller, Treasurer-Tax Collector, County Clerk, and the Clerk of the Board. The Public Hearing for the resolution is also on today' s agenda. CONTINUED ON ATTACHMENT: RYES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUSABSENT ( ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. Orig Dept: County Administrator cc: Auditor-Controller ATTESTED February 25 , 19.92 Clerk-Board of Supervisors PHIL BATCHELOR,CLERK OF THE BOARD OF County Clerk SUPERVISORS AND COUNTY ADMINISTRATOR Treasurer-Tax Collector PaulAbelson, Auditor-Controller M382 A 1Psisor BY DEPUTY -2- Management Services Institute (MSI ) has completed their second report for a three year, Countywide, fee study.. This report reviews services provided by the Assessor, Auditor-Controller, Treasurer-Tax Collector, Clerk of the Board, and the Recorder and Election functions of the County Clerk. Last fall MSI submitted their first report on Land Development services . Each report identifies services offset by fee revenues . The attached ordinance lists .the services from both reports and recommends the percentage of service costs to be recovered with fee revenue. Adoption of this ordinance sets policy guidelines for tax section, Recorder, Elections, and related service fees based on revenue/cost comparisons . The ordinance only includes those services for which the County has authority to establish and set fee levels . Unfortunately the County' s fee setting authority only applies to one-half of the services in report two. This ordinance will be revised when MSI completes another set of departmental services that can be offset by fees . It is in fact a revision of an earlier ordinance adopted in August 1991 that only listed land development services . Ultimately, one ordinance listing all fee related services will exist; thus giving the Board the ability to perform a comprehensive review of all services . Ideally all public hearings and policy related to fees would be done by the Board at one time, with resolutions implementing specific fees to be scattered throughout the year. One comprehensive fee policy ordinance will also be useful to the County Administrator' s budget staff. 1 . 44 ORDINANCE NO. 92- 8 (Adding Tax, Recorder, Elections, Clerk of the Board and Miscellaneous Services to Fee and Service Charge Revenue/Cost Comparison System) The Board of Supervisors of Contra Costa County ordains as follows (omitting the parenthetical footnotes from the official text of the enacted or amended provisions of the County Ordinance Code) : SECTION I . SUMMARY. This ordinance amends County Ordinance Code Section No. 70-2 . 008, to add certain tax, county recorder, elections, clerk of the board and miscellaneous fees to the list of fees and service charges therein, and revises percentages for certain land development fees . SECTION II . Section 70-2 . 008 of the County Ordinance Code is amended, . 1 ) to add certain fees for tax, county recorder, elections, clerk of the board and miscellaneous services to the list of fees and service charges, 2) to modify the numbering system used for the fees and service charges, 3) to eliminate the solid waste exporting and franchise fee, and 4 ) to change the cost recovery percentages for the following fees: L.U.P. (second residence/unit) ; L.U.P. (home occupation) ; L.U.P. (development plan combination) ; zone variance (administrative) ; planning commission appeal review; appeals to the board; reconsideration review; and agricultural preserve zoning review, to read: 70-2 . 008 Schedule of Fees and Service Charcres . (a) The county administrator, auditor-controller and each county department head, under the direction of the county administrator, shall review annually the fees and' service charges listed herein, and provide an adjusted fee or charge schedule to the board for its consideration and approval so as to recover the listed percentage of costs reasonably borne necessary to provide the listed regulation, product .or service. Unless :the board determines otherwise at the time it fixes specific fees and charges pursuant to Section 70- 2 . 010, the percentages set forth herein should be utilized. ' -1- ORDINANCE No. 92- 8 Percentage of Costs Reasonably Borne Regulation, Product or Service To Be Recovered I Land Development Services S-1 Building Plan Checking 100% S-2 Construction Inspection 100% S-3 Grading Plan Check 100% S-4 Building Demolition Review 100% S-5 Mobile Home Park Annual Inspection 100% S-6 Mobile Home Permit Inspection 100% S-7 Permanent Mobile Home Inspection 100% S-8 R-Form Complaint Investigation 100% S-9 R-Form Site Investigation 100% S-10 County Code Compliance 100% S-11 Records Information Research 100% S-12 Evidence Reproduction 100% S-13 Certificate of Compliance Review 100% S-14 Development Plan Review 100% (Multiple Family, Commercial/Office/Industrial) S-15 Development Plan Review 100% (Exterior .Change) S-16 Development Plan Review 100% (No Exterior Change) S-17 Time Extension (Administrative) 100% , S718 Time Extension (Public Hearing) 100% S-19 General Plan Amendment Review 100% S-20 General Plan Maintenance 100% -2- ORDINANCE No. 92- 8 S-21 Land Use Permit ( "L.U.P. " ) (Quarry) 100% S-22 L.U.P. (Quarry Reclamation Plan) 100% S-23 L.U.P. (Caretaker Mobile Home) 100% S-24 L.U.P. (Family Member Mobile Home) 100% 5-25 L.U.P. (Residential Care Facility) 7% S-26 L.U.P. (Home Occupation) 18% S-27 L.U.P. (Second Residence/Unit) 46% S-28 L.U.P. (Development Plan Combination) 100% S-29 L.U.P . (Others ) 100% S-29A L.U.P. Solid Waste Disposal Review 100% S-30 L.U.P. (Administrative Permit-Gas Wells ) 100% S-31 L.U.P. (Gas Well Ordinance) 100% S-32 Lot Line Adjustment Review 100% S-33 Tentative Subdivision Map Review-Major 100% S-34 Tentative Subdivision Map Review-Minor 100% S-35 Condo Conversion Tentative Map 100% 5-36 Lot Split 100% S-37 Planned Unit Development ( "P.U.D. " ) 100% Rezoning Review - Residential S-38 P.U.D. 100% Rezoning Review - Commercial/Industrial S-39 P.U.D. 100% Final Development Plan Review S-40 P.U.D. 100% Tentative Subdivision Map Review S-41 Rezoning Review-Commercial/Industrial/ 100% Office/Multiple Family/Mobile Home Park 5-42 Rezoning Review-Others 100% -3- ORDINANCE No. 92- 8 S-43 Zone Variance-Public Hearing 100% S-44 Zone Variance-Administrative 52% S-45 Sign Review 100% S-46 Waiver. Review 100% S-47 Planning Commission Appeal Review 54% S-48 Appeals to the Board 34% S-49 Reconsideration Review 47% S-50 Agricultural Preserve Rezoning Review 25% S-51 Growth Management Task Force Review 100% S-52 Planning Surcharge 100% S-53 County Service Areas 100% S-54 Recycling Program Review 100% 5-55 Solid Waste Management Plan 100% S-56 Hazardous Waste Application Review 100% S-57 Environmental Impact Review 100% S-59 County Water Wetland Agency Review 100% 5-60 Consulting Services 100% S-61 Growth Management Task Force Review 100% 5-62 Measure "C" Growth Management Plan 100% S-63 Non-E.I .R. Environmental Quality Act 100% Compliance Review 5-64 E. I .R. For County Projects 100% 5-65 Child Care Application Review 100% S-66 Code Enforcement 100% S-67 Counter Work 100% S-68 Final Map Check (Major) 100% -4- ORDINANCE No. 92- 8 ° ' O S-69 Parcel Map Check 100% S-70 Map Check (Records of Survey) 100% S-71 Map Check (Lot Line Adjustment) 100% S-72 Public Improvement Plan Check (Major) 100% S-73 Public Improvement Plan Check (Minor) 100% S-74 Public Improvement Plan Check (L.U.P. ) 100% S-75 Public Improvement Plan Check 100% (Development Plan) S-76 Drainage Review (No Improvement Plan) 100% S-77 Public Improvement Inspection (Major) 100% S-78 Public Improvement Inspection (Minor) 100% S-79 Public Improvement Inspection (L.U.P. ) 100% S-80 Public Improvement Inspection 100% (Development Plan) S-81 Application Review for Encroachment Permit 100% S-82 Inspection of Encroachment Permit 100% 5-83 Flood Control District Encroachment 100% S-84 Storm Drain Easement Encroachment 100% 5-85 House Moving Review 100% S-86 Street Vacation Review 100% 5-87 Temporary Street Closure Review 100% S-88 Certificate of Correction Review 100% II Tax Section S-95 Add-On Tax Service-Autonomous 100% Special District 5-096 Add-On Tax Service-Cities 100% -5- ORDINANCE No. 92- 8 S-097 Add-On Tax Service-County 100% Special District S-099 Tax Certification -Bulk Transfer . 100% S-100 Subdivision Certification/Bond 100% S-107 Dishonored Tax Checks 100% S-108 Business License Enforcement 100% S-109 1915 Act Bond Processing 100% S-110 Lot Segregation 58% S-114 Map Sales 100% S-115 Computer Printout of Property 100% S-117 Appraisal Record Sales 100% S-118 Business Property Statement 100% S-119 Property Characteristics 100% Fill-In Service (PCS) S-120 Document Mailing Service 100% S-121 Prop 90 Processing 100% S-124 Lot Combine 67% S-125 Parcel Split 91% III Elections , Recorder and Clerk of the Board S-133 Lien Notification 50% S-134 Pre-Lien Notice 100% S-139 UCC Search 100% S-140 Special Election Service 100% S-143 No Election Minimum Service 100% S-144 Petition Checking Service 100% S-145 Candidate Processing 100% -6- 8 ORDINANCE No. 92- S-146 File Search 100% S-147 Transcript Request 100% S-148 Investment Services 61% S-151 Administrative Appeal 100% S-152 Fee Increase Mailing Service 17% IV Miscellaneous 5-154 Research Service 100% 5-155 Request for Copy 24% 5-156 Request for Certified Copies 15% (b) A minimum fee of $10 . 00 shall be charged in all instances except where noted. (c) All fees and charges set pursuant to this chapter and section shall take effect ten ( 10 ) days after the county administrator signs an executive order stipulating that all provisions of this chapter have been met. (d) The schedule of frequency of rate adjustments may be varied by the county administrator to adjust revenues sufficient to meet debt service coverage requirements of any bond, certificate, or ordinance, resolution, indenture, contract, or action under which securities have been issued by the county which contain any coverage factor requirement. (e) The county administrator may vary the review schedule listed in this section if, in the judgement of the county administrator and a directly affected and requesting department head, a gross inequity would be perpetrated by not considering the revision of the percentage rate schedule. Any such proposed rate revision which deviates from the review schedule as set herein shall be reported to the board at its next succeeding meeting or at the time consideration is being undertaken pursuant to Section 70- 2 . 010 to modify established fees and charges . (Ords . 92- 8 §3, 91-58 §2, 91-40 §2 . ) -7- ORDINANCE No. 92- 8 . r SECTION III . EFFECTIVE DATE. This ordinance becomes effective 30 days after passage, and within 15 days after passage shall be published once with the name of the Supervisors voting for and against it in the Martinez News Gazette, a newspaper published in this County. PASSED on February 25, 1992 , by the following vote: AYES: Supervisors Powers , Fanden, Schroder, Torlakson, McPeak NOES: None ABSENT: None ABSTAIN: None ATTEST: PHIL BATCHELOR, Clerk of the Board of Supervisors and County Administrator BY: V ' Deputy Board Chair [Seal] LTF:ct ct2a:\70-2.008.o=d. -8- ORDINANCE No. 92-8