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HomeMy WebLinkAboutMINUTES - 12081992 - 1.77 TO: BOARD OF SUPERVISORS FROM: Anne Marie Gold, County Librarian DATE: December 8, 1992 SUBJECT: Library Draft Master Plan 1993 - 1998 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: 1. Receive the Contra Costa County Library Draft Master Plan 1993 -1998. 2. Authorize the Contra Costa County Library Commission and the County Librarian to hold public hearings on the Draft Master Plan and. solicit and receive input from the public, interested organizations and other public bodies. 3. Direct the County Librarian to revise the Draft Master Plan based on the input received and resubmit the final plan to the Contra Costa County Library Commission for approval. 4. Direct the County Librarian to resubmit the final plan, after approval by the Contra Costa County Library Commission, to the Board of Supervisors for consideration no later than March 9, 1993. FINANCIAL IMPACT: None BACKGROUND: In March 1991 the Contra Costa County Board of Supervisors appointed a new 26 member County Library Commission and as part of its responsibilities, charged it with participating in the planning process including the Library Master Plan and holding public hearings to solicit input on the County Library. In August 1991 a joint Commission-staff Planning Task Force was formed, determined the outline of the planning process to be used and decided that the plan should cover a five year time period. ,� , • - Continued on Attachment: XX SIGNATURE: l�i� _RECOMMENDATION OF COUNTY ADMINISTRATOR _RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON 7' dAPPROVED AS RECOMMENDED_XOTHER_ VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE AND UNANIMOUS (ABSENT ) CORRECT COPY OF AN ACTION TAKEN AND AYES: NOES: ENTERED ON THE MINUTES OF THE ABSENT: ABSTAIN: BOARD OF S PERVISORS ON DATE SHOWN. Attested >n Contact: Anne Marie Gold - 646-6423 Phil Batchelor, Clerk of the Board of Supervisors and C. nt& AdminisrjwLor CC: County Library / County Administrator By — Deputy Clerk I:\BPS\MS?PLN.B15. From September 1991 - January 1992 extensive data collection was undertaken under the guidance of the Planning Task Force. The data collection methods included over 125 key informant interviews, over 60 focus groups with over 1 ,000 people in attendance, an in library user survey with over 10,000 respondents, a newspaper survey with over 700 respondents, 6 staff focus groups and further analysis of the Survey Research Institute August 1990 survey data. As a result of this data collection,the Planning Task Force developed a new mission statement for the library as well as five major goal areas. Five subgroups of the Task Force, one for each goal, were then formed in February 1992 with a mixture of staff and Commission members on each subgroup. Each subgroup then proceeded to develop specific objectives for its goal. In May 1992 the Planning Task Force reviewed and adopted the work of all the subgroups. In May 1992 the Library Commission received and discussed this first draft of the mission statement, goals and objectives for the Master Plan. During its work on the goals and objectives in the spring of 1992 the Planning Task Force determined that it was necessary to appoint one more subgroup to study Policy and Framework issues as they relate to overall allocation of resources and financial needs of the County Library. At its meeting in May 1992 the Commission created such a subgroup which then proceeded to meet over the next two months to look at the various issues related to how resources are allocated within the library, what reasonable criteria might be for such allocations, and how alike or different the current service programs were for the various libraries in the county. From June through August the subgroup suspended their work due to the budgetary crisis currently being experienced throughout the county and the library. In September 1992 the subgroup reconvened and decided to look at the issues relating to equity of service program and resource allocation based on per capita guidelines. By October 1992 the subgroup had developed the five areas for proposed guidelines which were then presented to the Commission at its meeting in October 1992. The Commission at its October 1992 meeting approved the final draft of the Master Plan, including the draft standards for planning and resource allocation as well as the final draft of the mission statement, goals and objectives. It directed the County Librarian to set up public hearings as well as a broad-based public and staff input process on the draft plan. The hearings will be held in the December 1992 - January 1993 time frame with all public comments due by January 8, 1993. The Commission intends to adopt the final plan by early February 1993 and send it to the Contra Costa County Board of Supervisors for consideration by the end of February 1993.