HomeMy WebLinkAboutMINUTES - 12081992 - 1.6 (2) T 1 ,, 60
5 Contra
TO: BOARD OF SUPERVISORS
Costa
FROM: RICHARD K. RAINEY, Sheriff-Coroner ,'�_� County
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CBUP
DATE: November 18 , 1992
SUBJECT: APPROVING AN ANNUAL HARDWARE MAINTENANCE CONTRACT FOR THE JAIL
MANAGEMENT SYSTEM COMPUTERS
Specific Request(s) or Recommendation(s) & Background & Justification
RECOMMENDATIONS
Approve entering into a Maintenance Contract for Base 9 Maintenance/
Cooperative Contract for the Jail Management System, Serial Numbers 14458,
15360, and 1533361 computers with the Tandem Computers Incorporated. And
authorize the County Purchasing Services Manager to execute, on behalf of the
County, a contract with Tandem Computers, Incorporated, in the amount of
$57,960. 00 for the period June 1, 1992 - May 31, 1993.
FINANCIAL IMPACT•
The cost for the annual Tandem Base 9 Maintenance for the Jail Management
System and the Cooperative Maintenance Plan is $57 , 960. 00. The payments will
be made from the approved Sheriff ' s Detention budget.
REASONS FOR RECOMMENDATION/BACKGROUND:
The County has acquired a Jail Management System computer, consisting of
three Tandem Main CPU' s and associated work stations throughout the Sheriff-
Coroner ' s Department. The system tracks inmates while in custody and
maintains booking history files. The data maintained in this system is
crucial to the entire county law and justice community. The Jail Management
System replaced a 12 year-old Data General System. This system will connect
to the County Network Computer system and provide information to several
other county departments and city police departments in the near future. The
first year ' s maintenance was provided as warranty coverage. Maintenance
services beyond the warranty period is essential to ensure the continued
uninterrupted operation of this system.
Continued on Attachment: XX YES Signature: ;`
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: Approved as Recommended_�Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
IV AND CORRECT COPY OF AN ACTION TAKEN
Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: ) BOARD OF SUP VISORS ON DATE SHOWN.
Contact: Attested: a y d_-�
cc: CAO--Justice Systems Phil Batchelor, Clerk of
Sheriff the Board of Supervisors
,fnd County Administrator
By: DEPUTY
BOARD OF SUPERVISORS REQUEST
Re: Hardware Maintenance Contract
November 18 , 1992
Page 2
BACKGROUND
On December 5 , 1989, the Board of Supervisors authorized the County
Purchasing Services Officer to contract for the Jail Management System. The
System hardware was in place in June 1991 and became operational in
September 1991. The warranty period is now over and a maintenance contract
for the system is needed to ensure the continued operation of the system.
CONSEQUENCES OF NEGATIVE ACTION:
Without a Maintenance Contract, there will be costly time delays in obtaining
service for the system when such services are needed. This could have the
direct impact of causing delays in processing inmates, ensuring their timely
appearance in court, and their release. This system also tracks the booking
fee-billing for the cities in Contra Costa County.
In addition, the cost of repairs without a Maintenance Contract is expected
to exceed the cost of the Maintenance Contract.