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Home My WebLink AboutMINUTES - 12221992 - 1.1 (2) ro: BOARD OF SUPERVISORS rrtcm: Gary T. Yancey Calm' District Attorney DATE . December 2 , 1992 W<J* SUBJECT: Use of Excess SEIF Revenue Fund SPECIFIC REQUEST(B) OR RECOMMENDATION(S) A BACRGPOUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Authorize the release of $497,775 from the reserve/designation in the District Attorney' s Family Support/Excess SEIF Revenue Fund (FUND 112800) into the fund balance in Fund 112800, District Attorney Family Support/Excess Revenue. 2 . Approve appropriations and revenue adjustments to use the released funds to add short-term, temporary staff and to purchase furniture, equipment and software. FINANCIAL IMPACT: None. The total cost will be paid. out of the District Attorney' s Family Support Excess SEIF Revenue Fund, a fund which may be spent only on the child support enforcement program of the District Attorney. Additionally, the Legislature passed Chapter 847 , AB 2621, which requires that any funds accrued before June 30, 1992 must be spent by June 30, 1994 . Funds deposited after June 30, 1992 must be spent within two years of receipt of the funds . If the funds are not spent by the County on the Family Support Division by those dates the balance will revert to the STATE General Fund. The expenditure will be offset by Federal Funding at $256,809 . 85 and State Funding (SB 1530) at $160, 641 . 84 for a total reimburse- ment of $417 ,451 . 69, which will be returned to the Excess SEIF Revenue Fund, leaving a net cost of $80, 320 . 92 from the Excess SEIF Revenue Fund. REASONS FOR RECOMMENDATIONS/BACKGROUND: The legislation, SB 1530 (Chapter 851, Statutes of 1992) , provides that the State make available investment funds for the County Child Support Enforcement Program commencing in State Fiscal Year (SFY) 1992-93 . These funds would afford Counties additional funding for the development of creative and innovative ideas, implementation of new processes in the County, and the opp " tunity for greater resource investment in those child support a -vities which lead to increasing support collections . �. CONTINUED ON AYTAC14AENT; _X_ YES 910NATUR RECOMMENDATION OR COUNTY ADMINI8TRATOR RECOMMENDATION Or BOARD C MMITTEF_ APPROVE OTHER '� \J �.. s : ACTION OF BOARD ON December_ 1992__--__ APPROVED AS RECOMMENDED X_ OTHER _ VOTE OF 4UPIERV 1 SOBS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT II ) AND CORRECT COPY OF AN ACTION TARN AYES: _ NOES: AND ENTERED ON THE MIIIUTE9 OF THE BOARD ABSENT: ABSTAIN: OR SUPERVISMS ON THE DATE g►-pWN, cc, District Attorney ATTESTED December 22 1992 Auditbr-Controller --' ' PHIL BATCHELOR, CLERK OF THE 80ARO OF+ SUPERVISORS AND COUNTY AOI.IINISTRATOR M382r7-83 BY _.. __.. bEPUTY The Contra Costa County, Family Support Division of the District Attorney' s Office has received State approval on the Matching Funds Proposal . The proposal is a four part project to add additional staff to increase the productivity of our collection staff and to enable the Family Support Division to meet federal and state requirements in a more timely fashion. This project will also increase service to the public, reducing complaints about the Family Support Division. It will increase collections which will result, not only in increased incentives for the Family Support Division, but will also increase the welfare recoupment to the County general fund. CONSEQUENCES OF NEGATIVE ACTION: Failure to approve the request of additional staff, furniture and equipment would hamper the District Attorney' s Family Support Division in its attempt to pass federal audit. Such inability to pass the audit would cost the County millions of dollars in with- held AFDC payments . Contra Costa County would also be unable to make use the additional State investment funding available for the Child Support Enforcement Program. The additional funds would afford our County the opportunity to develop and implement new process which would lead to increasing support collections and provide better service to the public. Additionally, the Legislature passed Chapter 847, AB 2621, which now requires that any money accrued in the Family Support Excess SEIF Revenue Fund before June 30, 1992 must be spent by June 30, 1994 . Any money deposited after June 30, 1992 must be spent within two years of receipt of the funds . If the funds are not spent by the county on the Family Support Division by those dates the money will revert to the STATE GENERAL FUND. Lilt- 11 Ib AUDIT -CONTROLLER USE ONLY A,spw�"Ay Jfsrpwr CONTRA COSTA COUNTY F:W-L APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TQC Z7 COUNTY A:)MINISTRATOR accouNT CODING BUDGET UNIT: District Attorney - Family Support BU 0245 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE SUE-ACCOUNT 100 100 I I 2892 1011 Permanent Salaries 11075100 1013 Temporary Salaries I 252,03900 I 1014 Permanent Overtime i 1159172100 I I 2111 Telephone Exchange 1 420100 I I 2315 Data Processing I 32000 'I00 I I 0990 6301 Appropriable New Revenue I 371970600 I 0990 6301 Reserve for Contingencies 371 ,706100 I I I I I I I I '1 I 1 I 1 I 1 A I I I 1 I I � I I I I i I TOTALS 371 , 706; 0 743,412 X00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLE R DEC 0 3 1992 By: / Date To provide appropriations to cover the cost of short-term temporaty personnel and related CO ADMIT RATOR expenses for the District Attorney, Family t Support Division matching funds proposed pursuan By: Da °� to SB 1530 BOARD OF SUPERVISORS YES: T N0: None ABSENT: Supervisor Fanden ABSTAIN: None J '1 OL 011AJ�pjSIGNATURE TITLEAa TE By: Date 12/22/ 2 APPROPRIATION A POO �SOS�� ADJ. JOURNAL NO. (M 129 Rev-2/86) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CootMs BUDGET UNIT: District Attorney - Family Support Division BU 0245 ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE> 100 10( 2892 9967 Contributions from the other funds 371 ) 706100 1 I I I ' I I � . I I 1 I � r I 1 I I I I I I I I I I I I I I I i I I I I I I I I TOTALS 371 , 706 00 1 APPROVED EXPLANATION OF REQUEST 1 1 AUDITOR-CONTROLLER DEC 0 3 1992 To reflect transfer of funds from FUND 112800. By: oore Excess SEIF Revenue funds from prior years . COUNT MINI ATOR By: Dot BOARD OF SUPERVISORS YES: NO: None ABSENT: Supervisor Fanden A-I ABSTAIN: None 1vy L' 51 UNATURE TITLE DATE By: ° Dote 12 2 2 2 REVENUE ADJ. R A 00 ,�� JOURNAL NO. (M 8134 Rev. 2/86) AUDITOR-CONTROLLER ONLY ;N/.L APPROVAL NEEDED BY: CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TQC Z7 CJ'JNTY ABMINISTRATOR ACCOUNT CODING BUDGET UNIT: DA Revenue Excess SEIF Fund 112800 BU #025.,0 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE SUB-ACCOUNT '00 100 0250 4951 OFfice Furniture Equipment 1 126 ,069100 I � I ' I 1 I I I I I I I ' I � I I I I ' I ' I I I I I I i I I I 'I I I I I I I 1 I I I I I I I I 1 I i I TOTALS 126 ,069 X00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER DECO 31992 To provide appropriations for the purchase By: �-- Date of equipment , software and furniture for new personnel under the District Attorney , couN DMINIS R TOR Family Support Divisions matching funds proposed pursuant to SB1530. By: Doti BOARD OF ZERIVISORS YES: =011 MW low NO: None ABSENT : Supervisor Fanden ABSTAIN: None L- SIGNATURE TITLE DATE By: 01WAA04D Date 1222 2 APPROPRIATION A POO J-0 ADJ. JOURNAL N0. (N 129 Rev.2/88) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY • ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT DA Revenue Excess SEIF Fund 112800 BU #0250 ORGANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <0ECREASE> 100 10( 0250 8981 Fund Balance Available 126,069 0 1 I ' I I , I ' , I 1 I 1 1 I r I 1 I I I I I I I I I I I I I I I I I I I I I I TOTALS 126 ,069 ;00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER DEC 0 3 1992 To allow appropriation from prior year fund balance. BY: -Date COU ADMINIST ATOR By: Dot, BOARD OF PERVISORS YES. a� j NO: None d4_ X411 ABSENT: Supervisor Fanden I oZ ABSTAIN: None !`� � � w (SIGNATURE TITLE DATE (1 0 6y: A& Date 12 2 242 REVENUE ADJ. RA00 ,5 4/,,* JOURNAL NO. (M 8134 Rev. 2/86) YO 1 ' ( AUDIT -CONTROLLER USE ONLY 41my CONTRA COSTA COUNTY F:NbL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT ('Q� TQC Z7 r " BOARD OF SUPERVISORS CJ'JNTV ArMINISTRATOR AccouNr CODING BUDGET UNIT: DA Revenue Excess SEIF Fund 112800 BU 0250 ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION SUB-ACCOUNT CECAEASE INCREASE 100 100 0250 3565 Contributions to other funds 1 371 , 706100 I I I 1 I 1 r I 1 I I I I I 1 I 1 i I I I I I I I I I I I I I I I 'I I 1 I I 1 1 I I I I I I I I I I I I I TOTALS 1 371 , 706 �00 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER To transfer prior year excess SEIF Funds to the By: DD t 0 3 1992 General Fund Budget Unit 0245 to cover short term temporary personnel and related expenses . COUNT -'AD/MI NISRR J�bR By: I /� Date i BOARD OF SUPERVISORS YES: NO: None MIMMI row NVAK Tom= CRosS R�4 APUDSo5�6 ABSENT: Supervisor Fanden ABSTAIN: Nonel� SIGNATURE TITLE t DATE By: Date 12/22/ 2 APPROPRIATION A POO J� U5r7 ADJ. JOURNAL NO. (M 129 Rev 2/86) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 24 ACCOUNT CODING BUDGET UNIT DA Revenue Excess SEIF Fund 112800 BU 0250 ORGANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE 100 10 0250 8981 Fund Balance Available 371 , 70610 1 I I I I ' I I I 1 I I r I I 1 I I I I I I I I I i I I I I I I 1 I I TOTALS 371 , 706 ;001 APPROVED EXPLANATION OF REQUEST AUDITOR-CONTROLLER DEC 0 3 1992 By: Date To allow appropriation from prior year fund balance. COUNTADMIN-ISTRATQR L By: r Dote/ BOARD OF SUPERVISORS :..w F� YE S: WWI=HEAD,Towim wo: None l ABSENT: Supervisor Fanden �^ 'v J ABSTAIN: None SIGNATURE TITLE DATE L By: 00,V Date 2 2 REVENUE ADJ. RA00 6W,* JOURNAL NO. (M 8134 Rev. 2/86)