Loading...
HomeMy WebLinkAboutMINUTES - 11051991 - 1.77 TO: BOARD OF SUPERVISORS 5E c /S III Contra FROM: JOAN V. SPARKS-, DIRECTOR COMMUNITY SERVICES DEPARTMENT Costa OCTOBER 22 1991 = County DATE: / ?sr�-cbu ` -�r SUBJECT: ECONOMIC OPPORTUNITY COUNCIL REVIEW OF REQUEST FOR PROPOSILS FOR 1992 COMMUNITY SERVICES BLOCK GRANT (CSBG) SUBCONTRACT ALLOCATION AND RECOMMENDATIONS SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION I. RECOMIUMDED ACTION REVIEW Economic Opportunity Council (EOC) recommendations for proposals for 1992 Community Services Block Grant funds to be obtained from the State of California Department of Economic Opportunity and awarded to the following agencies and FIX December 1.0 to consider approval: Amount Discount Agency Requested Factor Allocation United Council of $ 73,155 10% $ 65,839 . Spanish Speaking Orgs. Cambridge Community 18,,000 10% 16,700 Center - "B" Pittsburg Preschool 40,000 20% 32,000 Coordinating Council Cambridge Community 7,000 20% 5,600 ' Center - "A" Neighborhood House of 25,985 30% 18,189 North Richmond Family Stress Center 23,000 30% 16-,100 $ 187,140 $ 154,428 CONTINUED ON ATTACHMENT: RYES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF B A D COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED NOV 5 1991 County Auditor-Controller PHIL BATCHELOR,CLERK OF THE BOARD OF County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR Community Services M382 (10/88) BY I DEPUTY II. FINANCIAL IMPACT None. If approved by the- Board of Supervisors,- the Contract Year will be January 1, 1992, through December 31, 1992. The period January 1, 1992, through June 30, 1992,= is already refected in the department's budget. Funding from July 1, 1992, through December 31, 1992, will be reflected in the department's FY 1992-93 budget. III. CONSEQUENCES OF NEGATIVE ACTION A decision not to approve the Economic Opportunity Council recommendations would result in the loss of needed CSBG services to the poor of the county._ It will also result in the layoff of approximately two County employees and approximately twenty-four delegate agent staff who will be employed via this Contract. This report is for the review of the Board of Supervisors. A Board Order will be submitted in December to include changes recommended by the Board as a result of this review. IV. REASONS FOR RECOMMMDED ACTION A., EOC Proposal Review and Allocation Process The Request for Proposal (RFP) for Community Services Block Grant. funds was distributed to interested organizations, beginning August 18, 1991. On September 10, 1991, a bidders' conference was held where questions from submitting agencies were answered. The deadline for RFP's was set as October 1, 1991. Eight proposals were received from seven organizations in the county. Cambridge Community Center sent two proposals, each with a different objective; both were considered. The Program Development Committee (PDC) had developed a new rating sheet to determine a point total for each proposal. The greatest possible point total was 105 and the least possible point total was 18. In an effort to determine which proposals to consider for funding, a cutoff total of 70 points was established. Using this cutoff point, two proposals were eliminated from consideration. The total requested dollars of the six remaining proposals was $187,140. It has been estimated by the Community Services Department that there would be approximately $150,000 avail- able to award. After examining many methods to bring these two amounts in line, the PDC decided to discount the requested amounts. The PDC also decided that the amount of the discount should vary depending on the strength of the proposal. This resulted in a 10% discount for the top two proposals, a 20% discount for the middle two proposals, and a 30% discount for the last two proposals. The application of these dis- countsdoes not appear to adversely affect the agencies' abilities to provide their proposed services. This formula brought the requested dollars to $154,428. The difference between the amount of dollars requested and the recommended allocation is $32,712. The EOC recommends, should additional funds become available, that they be applied in such a way as to eliminate this difference. The Economic Opportunity Council agreed with the process and the recommended. funding levels at their meeting on October 16, 1991. B. Agency Scoring: in Rank Order 1. United Council of Spanish Speaking Organizations. . .96.6 2. Cambridge Community Center "B" . . . . . . . . . . . . . . . . . . . . .90.75 3. Pittsburg Preschool Coordinating Council. . . . . . . . . . .87.3 4. Cambridge Community Center "A" . . . . . . . 11 . . . . . . .87.25 5. Neighborhood House of North Richmond. . . . . . . . . . . . . . .76. 3 6. Family Stress Center. . . . . . . . . . . . . .70. ------------------------------------------------- ------------ 7. Battered Women's Alternatives,. . . . . . . . . . . . . . 0 . . . . . . .67.6 8. Prevention/C. C. Co. Health. . . . . . . . . . . . . . . . . . . . .61. The- Federal mandate for the CSBG program is to help the poorest in our society toward self-sufficiency. All the agencies selected have played a historic role as human service providers in Contra Costa County. C. 1992 Economic Opportunity Council priorities for CSBG funds are for programs in the following areas: Employment Education Prevention of Starvation and Malnutrition D. Proposals Eliminated Rationale 1. Battered Women's Alternatives This is an extremely strong organization, well financed. Its good works are well known and promoted both locally and nationally. It was felt that this organization has sufficient resources itself. Their request was for $55,898. 2. Nutrition/Prevention Program/Contra Costa County Health Department This organization is interested in a media campaign to educate the county to end childhood hunger by increased participation in three Federal food programs. While we believe this would be a good program, we feel our resources should be reserved for direct service programs as much as possible. Their request was for $56,611. E. Description of Agencies Recommended for Funding by EOC 1. United Council of Spanish Speaking Organizations UCSSO offers a wide spectrum of human services county- wide. Services include information and referral, translation and interpretation, employment and training, nutritional support, transportation, interagencylinkage, weatherization referrals and a Head Start program. 2. Cambridge Community Center This agency provides essential emergency services to low- income people in the Central County area. Services include food and nutrition, senior citizen activities, child care, clothing, employment counseling information and referral. This agency provided two proposals: (A) to help fund a job developer/counselor, and (B) to maintain and augment their dynamic food distribution program, which is serving 500 families per week. 3. Pittsburg Preschool Coordina�,.ing Council This agency provides child care and other community services to low/no income families in Pittsburg and East County. This agencyo provides services to other organizations, e.g. , F ­` tptress, works closely with the public school sys the school-age bridging l + r project, provides day care for drug-addicted babies,, grandparent support group, provides food, substance abuse prevention, etc. , etc. 4. Neighborhood House of North Richmond This agency has historically provided much needed human services to the most impoverished community in West County. Some of the services provided are an education/ employment outreach program, alcohol/drug abuse counsel- ing and inpatient halfway house, senior program-, AIDS counseling and testing, youth program. With an increase of 20% Asian population, this agency is developing a Human Relations Skills project to help the larger Black community resolve its feelings in re: the Asian influx and help both groups resolve conflicts and tensions. 5. Family Stress Center This agency is a Contractor, providing Head Start services in the Central County area, i.e. , Martinez, Concord, West Pittsburg, Pleasant Hill.. However, their proposal is to continue, in East County, their Latino Family Program. This project uses the case management model in working with low-income Spanish speaking families who are at risk for abuse and neglect. The service provides in-home visits, counseling, resource linkage, advocacy, job referral, transportation, transla- tion, school presentations to children and youth on health education and acculturation. It is important to note that these families are first generation. The agency provides intensive care and works well with other community-based organizations. V. 1992 CSBG Estimate of Budget Allocation The State Department of Economic Opportunity's first estimate of Contra Costa County Community Services Department allocation was $419,066 in CSBG funds. At present we are waitingl for a final contract amount. The estimated sum would be $5,000 less than CSD received in 1991. The CSD Director feels we may maintain approxi- mately $150,000 to let to community based organizations.