HomeMy WebLinkAboutMINUTES - 10011991 - IO.5 I .O. -5
To: BOARD OF SUPERVISORS E L
Contra
FROM: TNTERNAL OPERATIONS COMMITTEE
�:;.�-�.- ,�r Costa
September 23 1991 "�' `c
DATE: p Count
r
REPORT ON THE REQUEST FROM THE CONTRA COSTA FOOD BANK THAT THE
SUBJECT: COUNTY COOPERATE IN COLLECTING DONATED FOOD FROM COUNTY
EMPLOYEES DURING THE CHRISTMAS HOLIDAY SEASON
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Agree to cooperate with the Contra Costa Food Bank in the
distribution of food donation barrels to specified County
offices throughout the County and in picking up the filled
barrels again during the Christmas holidays in an effort to
assist the Food Bank and make it as simple as possible for
County employees and members of the general public to donate
canned food to the Food Bank.
2. Agree to share the cost to the General Services Department-
of distributing to County offices and picking up the food
donation barrels when filled and returning them to an
agreed-upon central point on a 50-50 basis whereby the Board
of Supervisors will pay one-half of the General Services
Department' s costs up to $500 , providing the Food Bank
likewise pays one-half of the costs up to $500.
3 . Request the Social Services Director, General Services
Director and Executive Director of the Food Bank to jointly
plan a presentation to the Board of Supervisors on Tuesday,
December 3, 1991 at 9: 00 A.M. which can serve to advise the
Board and the public of the value of this food drive, how
the program will work and which can serve to kick off the
holiday food drive.
CONTINUED ON AT7ACHMEN1ye8YES SIGNATURE:
RECOMMENDATION OiftER
RECOMMENDATION OF BOARD COMMITTEE
APPROVE t
SIGNATURE(S): SUNNE WRIGHT McPEAK
ACTION OF BOARD ON October , 1991 APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT I I I I ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED October 1, 1991
Please see Page 2. PHIL BATCHELOR.CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
O
BY DEPUTY
M382 (10/88)
I .O. -5
BACKGROUND:
On August 6 , 1991, on the recommendation of Supervisor McPeak,
the Board of Supervisors referred to our Committee a request from
the Food Bank that the County cooperate more fully in the Food
Bank' s holiday food drive by agreeing to centrally receive and
distribute food barrels ( 55 gallon fiberboard drums) to County
employment locations and then to collect the barrels when filled
and return them to a central point from which the Food Bank can
easily collect the barrels and donated food.
On September 23, 1991 our Committee met with Larry Sly, Executive
Director of the Contra Costa Food Bank, Jim Rydingsword, Social
Services Director and Bart Gilbert, Director of General Services.
Everyone agreed that the only problem in using General Services
personnel to supervise a General Assistance work crew which could
do the requested work is the hourly charge which General Services
has to make for the cost of their staffs' supervision of the crew,
which includes the cost of a vehicle and necessary overhead
costs. This charge, which is $39 an hour, would run to about
$1000 for three full days of work. There are clearly enough
County work locations in Martinez, Concord, Pittsburg, Antioch
and Richmond to make such a program worthwhile.
Our Committee believes that this program is so worthwhile that
the Board of Supervisors should support the program by
contributing one-half of the cost up to $500, providing the Food
Bank will cover the remaining one-half of the cost. This
arrangement seemed to be acceptable to all parties involved. The
Food Bank, Social Services Department and General Services
Department will make all of the arrangements. In order to
underline the Board' s support for the program, we are asking that
the Board agree to hear a brief presentation on December 3 , 1991
at 9: 00 A.M. which would allow us to formally kick off the food
donation program, hear the plans for distribution of the. food
donations barrels and express the Board' s support for the
program.
cc: County Administrator
Social Services Director
Director of General Services
Larry Sly, Executive Director
Contra Costa Food Bank
5121 Port Chicago Highway
Concord, CA 94520
GENERAL SERVICES DEPARTMENT
1220 Morello Avenue, Suite 200 Contra Costa County
Martinez, California 94553-4711 RECEIVED
Extension 3-7100
AUG 01991
Office of
County Administrator
DATE: August 30, 1991
TO: Claude L. Van Marter,
Assistant County Administrator
b&w"it—
FROM: Barton J. Gilbert, Director of General Services
SUBJECT: Food Drive Coordination Using General Services Staff--
Internal Operations Committee Meeting of September 23
According to Jack Humphrey, Facilities Manager, discussions were
held earlier this year about the feasibility of using General
Assistance Workfare crews to distribute and pick up food
collection containers. Those involved were Larry Sly of the
Contra Costa Food Bank, staff from Supervisor McPeak' s office,
Jim Baugh of . the General Services Department Grounds Services
Division, and Jack Humphrey. These discussions centered on the
costs associated with using Workfare crews as a labor source.
Although General Assistance crew members receive no salary for
their labor (other than their monthly grant) , the requirement for
supervision and transportation of the crews necessitates charges
to requestors for their services. A General Assistance Workfare
crew is currently charged out at $39.00 per hour. This is a
total cost and includes salary, benefits, departmental overhead
and vehicle costs.
Without a more detailed work plan, a total estimate for the
entire project .is impossible at this time. If we can be provided
with exact locations for container distribution, size and number
of containers by site, and anticipated volume of foodstuffs to be
collected, we will attempt to estimate a total cost.
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