HomeMy WebLinkAboutMINUTES - 10011991 - 1.42 TO i BOARD OF SUPERVISORS w,E
FROM: PHIL BATCHELOR
County Administrator
DATE: September 17, 1991
SUBJECT: RELIEF OF CASH SHORTAGES - WALNUT CREEK-DANVILLE MUNICIPAL COURT
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Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
AUTHORIZE relief of cash shortage in the account of the Walnut Creek-Danville
Municipal Court as recommended by the County Auditor-Controller and District Attorney.
REASONS FOR RECOMMENDATION/BACKGROUND:
A cash shortage occurred in the Walnut Creek-Danville Municipal Court on August 27,
1991 in the amount of $30.00. The cash shortage was discovered in comparing
transactions with cash and checks received.
The cashier believes that an error was made when adding the amount due on two cases
paid by one defendant.
CONTINUED ON ATTACHMENT: YES Signature:___ _______________
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Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) : -------------------------------------------------------------------
Action of Board on: OCT 1 1991 ____ Approved as Recommended _✓ Other
--------------- -----
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
/ AND CORRECT COPY OF AN ACTION TAKEN
✓ Unanimous (Absent�, � ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain: OCT 11991
Attested:
cc: CAO-Justice System Programs Phil Batchelor, Clerk of
Auditor-Controller the Board of Supervisors
Walnut Creek-Danville and County Administrator
Municipal Court
By: , DEPUTY
Office of
COUNTY AUDITOR-CONTROLLER
Contra Costa County Contra Costa County
Martinez, California RECEIVED
September 9, 1991
SEP 101991
T0: Phil Batchelor, County Administrator Office of
County Adrr►inistreW
FROM: Kenneth J. Corcoran, Auditor-Controller
By: Terry Vanden Heuvel, Staff Auditork:�
SUBJECT: Relief of Cash Shortage - Walnut Creek-Danville Judicial District
We have reviewed the request from Laura Bogardus, District Court Manager for
relief of $30.00 cash shortage which occurred August, 1991.
Based on the District Court Manager's statement that cash controls will be
strengthened we recommend relief of the $30.00 shortage be granted.
KJC:TVH/ad
cc: Gary Yancey
Kiri Torre
MUNICIPAL COURT
WALNUT CREEK — DANVILLE JUDICIAL DISTRICT
640 YGNACIO VALLEY ROAD,WALNUT CREEK,CALIFORNIA 94596
BARBARA ZUNIGA,JUDGE LAURA BOGARDUS
BRUCE VAN VOORHIS,JUDGE DISTRICT COURT MANAGER
MERLE R.EATON.JUDGE
RICHARD P.CALHOUN.COMMISSIONER
zo
To: District AttorneY, Y Count of Contra Costa
Auditor-Controller, County of Contra Costa ASU/j U
From: Kiri Torre, County Municipal Court Administrator Aft
By: Laura Bogardus, District Court Manager
Subject: RELIEF OF SHORTAGE IN ACCOUNT
Walnut Creek-Danville Judicial District
Pursuant to Bulletin No. 107 . 4 of the County Administrator' s
Office, relief is herewith requested for shortages in the account
of the Walnut Creek-Danville Municipal Court in the total sum of:
$ 30.00
Said shortages are fully described in the attached Shortage
Report(s) which correctly set forth the following pertinent
information: amount of shortage; date upon which it occurred;
how and why it occurred; the efforts made to discover, ascertain
and recover the shortage, including the dates of taking such
action; a statement to the effect that further efforts would
probably not be successful and would not be justified by the
amount of the shortage and the improbability of success.
As far as can be ascertained, neither the shortage nor any
delay in its discovery was caused by fraud or negligence.
I declare under penalty of perjury that the foregoing is true
and correct.
Executed on August 30, 1991 at Walnut Creek, California.
istrict It!durV Manager
Attachments
• MUNICIPAL COURT OF COPJTRA COSTA COUNTY
[ j Mt. Diablo [ ] say )W walnut creek-Danville [ j Celta
OVERAGE OR SHORTAGE REPORT
Date August 27, 1991
I hereby certify" that the 'aulount over or short in the collections
today was :
Overage 3 (Complate :tem a]
Shortage s 30.00 (P. Ayala) (Comp"Leta. items a and b)
a. Shortage/Overage is a result of:
Incorrect Change.
? Possibly incorrectly addinp, the amount due on
two cases paid by one defendant.
b. Efforts were made to discover, ascertain and recovc=
the shortage on Aug.27, 28, 1991 b,:
XX Examining all work thorcughly, comparing
transactions with checks and receipts issued
wherever possible.
Further efforts would probably not be successful and would
y not be justified by the amount of . the shortage and the
improbability of success .
other remarks or suggestions for preventing this type of error in the
future (if any) Dnuhle check ymir figtirac ishan ndding multiple payments
Use computer with tape',- retaining tape until balanced.
Accounting Division
- --ApPraye
;Title ,{ trict ,Codit Manager .. . . -
Gary T. Yancey Contra COSta Count
District Attorney RECEIVED
SEP 101991
OFFICE OF THE DISTRICT ATTORNEY Office of
CONTRA COSTA COUNTY Cour!ty Administrator
TO: Phil Batchelor
County Administrator
FROM: Gary T. Yancey
District Attorney
DATE: September 9, 1991
SUBJECT: Relief of Cash Shortage - Walnut Creek-Danville Municipal Court
We have reviewed the memorandum from Laura Bogardus, District Court Manager,
dated August 30, 1991 , requesting relief of a cash shortage of $30.00.
Under the provisions of Government Code Section 29390, this report appears to be
adequate investigation. This office recommends that the department involved be
relieved from the shortage and that the amount be deemed a charge against the
general fund.
GTY:pd
cc: Laura Bogardus
District Court Manager
Walnut Creek-Danville Municipal Court
Kenneth J. Corcoran
Auditor-Controller