Loading...
HomeMy WebLinkAboutMINUTES - 10011991 - 1.37 BOARD OF SUPERVISORS ,,+ FROM: Harry D. Cisterman, Director of Personnel V1.11 tra VWlC1 DATE: September 12, 1991 Co^ SUBJECT: personnel Department' s Petty Cash Revolving Fund SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION Recommendations: 1. APPROVE increasing the Personnel Department' s Petty Cash Revolving Fund by $,700 to $1200 of which $500 is for the Contra C©sta Club Enterprise Fund 0715 and $200 is for the General personnel Department 0035. 2. AUTHORIZV the Auditor-Controller to disburse the additional $700 to the Personnel Director in two warrants, one for $500 and one for $200. Background: As an added element of the county Wellness Program, the Contra Costa Club was established slightly over one year ago to provide a fitness prlogram to County employees at a location close to their work sites in Martinez and at a reasonable cost. In order to motivate employees to join the club and participate in fitness prog ams on a regular and . continuing basis, the club provides fitness recognition and incentives to members. Due to the nature ¢f the club and its enterprise fund, it operates similarly to a small business and needs the flexibility to implement c ative incentive programs quickly and deal with immediate operational needs by directly purchasing such items as, but not limited to, the following: . Club apparel, Club household, laundry and cosmetic supplies, , Club prizes, awards and incentives , Club certificates, Club decorations, Club food, and other miscellaneous or last-minute supplies. The general Personnel Department' s Petty Cash Revolving Fund has been in the amount of $200 . 00 for at least fifteen years. In that time, not only have costs risen dramatically, but disbursements from petty cash often deplete the fund entirely. The _general petty cash fund needs expansion to provide for such typical reimbursements as, but not limited to, the following items: Oral Board lunches, special supplies, postage, parking, household and minor repair expenses, examination expenses, food, and other miscellaneous items. a CONTINUED ON ATTACHMENT: _ YES SIGNATURE: •`� RECOMMENDATION OF CIO UNTV ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE I S ACTION OF BOARD ON VVI APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT l l AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC'. ATTESTED OCT 1 1999 C� PHIL BATCHELOR, CLERK OF THE BOARD OF [/U�` "R•i SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY M382/7-83 Fiscal Impact: The petty ca�h fund increases merely allow budgeted expenditures from 0035 anal 0715 to be made more expeditiously and efficiently than would otherwise be the case. With staff reductions, we are unable to spend four (4) hours on a regular basis to get walk-thru pu�chase orders for cash in advance or even two ( 2) hours to process warrant requests for cash where such might be allowed. Eliminating most of these inefficiencies will make staff reductions more tolerable and allow the Personnel Department to carry out its mandated functions.