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HomeMy WebLinkAboutMINUTES - 01221991 - 2.2 TO: BOARD OF SUPERVISORS :--.s.- a Contra CostaFROM: Phil Batchelor, County Administrator 's County DATE: -- -------- ---- January 9, 1991 --- SUBJECT: PROPOSED FORMATION OF A LIBRARY COMMISSION SPECIFIC REQUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS:, 1. Conclude that the proposed composition of a Library Commission I as suggested by the Contra Costa Mayors' Conference Is not acceptable to the Board of Supervisors. 2. Refer letter from Mayors ' Conference to City/County Relations Committee for continued discussion. BACKGROUND: On July 17, 1990, on the recommendation of the Internal Operations Committee, the Board of Supervisors endorsed in concept the need for a countywide Library Commission and asked the County Administrator to return to the Internal Operations Committee in September, 1990 with the proposed composition of a Library Commission. On September 0, 1990 the County Administrator made his recommendations 'Ito the Internal Operations Committee at a meeting to which each city in the County and the various "Friends" groups and other interested groups and individuals had been invited. Nearly every city in the County was represented at this meeting. In an atmosphere of positive and cordial give and take, the Internal Operations Committee formulated recommendations which were understood to be acceptable to all those present - at least no objections were raised to the final formulation of the recommendations as outlined by the Committee members. CONTINUED ON ATTACHMENT: .YP SYES SIGNATURE: 74 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURES: Zf& ACTION OF BOARD ON January! 220 1991 APPROVED AS RECOMMENDED X and OTHER X REFERRED to Internal Oplrations Committee to continue to monitor. VOTE OF SUPERVISORS �/ 1 HEREBY CERTIFY THAT THIS IS A TRUE n`.)1NANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: III AND ENTERED ON THE MINUTES NU ES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: ATTESTED PH BATCHELOR, LERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR Please see Page 2. M382 (10/88) BY � DEPUTY 1 �h The recommendations of the Internal operations Committee were approved by the ":Bo'ard of Supervisors on September 25, 1990 and each of the nominating entities was requested to forward its nominations to the Board of Supervisors. It is important to note that the Board of Supervisors actually created the Library Commission on September25, 1990, to be effective December 1, 1990. The Commi�ssiis, therefore, in existence. The problem is that no members have been appointed to the Commission, although nominations from several jurisdictions have been received. At the Contra Costa Mayors ' Conference meeting in Hercules in October, the Conference adopted all portions of the Board' s order of September 25, 1990 dealing with the Library Commission except for the portion dealing with the composition of the Commission. At the meeting of the Mayors' Conference in November in Walnut Creek, the Conference agreed on the concept of a Library Commission consisting of 20 members, one from each city except Richmond and three representatives of the Board of Supervisors. This agreement apparently excludes all other nominating entities which had been: agreed to by all present at the Internal Operations Committee meeting on September 20, 1990 and confirmed by the Board of !Supervisors on September 25, 1990. The County Administrator's Office does not believe that the carefully crafted agreement on the composition of the Library Commission which was worked out at the Internal Operations Committee meeting on September 20, 1990 would be well served by excluding the representatives of the Alliance for Better Libraries, County Superintendent of Schools, Central Labor Council, and Contra Costa Council. In addition, there would probably be some justification for a one jurisdiction/one, vote manner of composing the Commission if the budget of the County Library were similarly divided equitably among all participating jurisdictions. However, to leave the County with the responsibility to pay for virtually all of the ongoing operational costs of the County Library, while insisting that the cities have 85% of the seats on the Library Commission is not equitableon its face. At the same time,, it does not make a great deal of sense to form a Library Commission to which the cities refuse to make appointments because they do not have as many seats as they wish to have. We therefore appear to have a stalemate where without the cooperation of the cities a Library Commission would not be able to achieve its objectives, and yet the County cannot responsibly turn over the vast majority of the seats on the Commission to the cities. cc: County Administrator County Librarian Contra Costa Mayors' Conference Alliance' for" Better Libraries Superintendent of Schools Central Labor Council Contra Costa Council