HomeMy WebLinkAboutMINUTES - 02261991 - IO.4 I.O.-4
TO: BOARD OF SUPERVISORS Contra
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FROM. INTERNAL OPERATIONS COMMITTEE Costa
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February 11, 1991 ..- °. .T`
DATE: �'r4 cGuN`� County
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SUBJECT: COMPOSITION OF PROPOSED COUN'T'YWIDE LIBRARY COMMISSION
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)8 BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS•
1 . Determine that this report is intended to supersede
Recommendations #4, #5, #6, #7 and #8 of the Board' s Order
on the subject of the Feasibility of Forming a Countywide
Library Commission and Summary of Results of Voter Opinion
Survey approved by the Board of Supervisors on September 25 ,
1990 and all other portions of the Order addressing the
issue of the composition of a Library Commission, leaving in
effect the balance of that Order.
2 . Receive this report from the Internal Operations Committee
for discussion purposes only and direct that it be placed on
the Board' s Determination calendar for the Board' s meeting
on March 12, 1991 for the purpose of considering adoption of
the report and for purposes of receiving a report on this
subject from the Contra Costa Mayors' Conference as a result
of their meeting of March 7 , 1991.
3 . Request the Contra Costa Mayors' Conference to consider
approving this same report at their meeting on March 7 ,
1991.
At the time the Board considers adoption of this report on March
12, 1991, specifically consider the following recommendations:
4. Establish a Library Commission of either 26 or 27 members,
as follows:
CONTINUED ON ATTACHMENy.eS YES SIGNATURE:
-RECOMMENDATIONOF COU Y R R _RECOMMENDATION OF BOARD COMMITTEE
APPROVE O
SIGNATURES: DER ASUZ WRIGHT McPEAK
ACTION OF BOARD ON February 26, 1991 APPROVED AS RECOMMENDED X OTHER
(
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VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE f
X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED 074, 1991
Please See Page 5. PHIL BATCHELOR,C RK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
�Il,,,,`�J I
M382 (10/88) BY �'L� '�""�"'w~ ,DEPUTY
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17 representatives, one from each of the 17 cities (towns)
in the County other than the City of Richmond, to be
appointed by the City (Town) Council and to be other than a
member of the city council.
1 representative from the City of Richmond, if they wish to
participate on the Commission, to be appointed by the
Richmond City Council and to be other than a member of the
city council.
5 representatives of the County, one appointed by each
member of the Board of Supervisors, other than a member of
the Board of Supervisors.
4 special representatives of the following:
Superintendent of Schools
Contra Costa Central Labor Council
Contra Costa Council
Alliance for Better Libraries
5. Establish a Library Commission Steering Committee of ten
( 10) members, each of whom is to be drawn from the
membership of the Commission and be selected as follows:
5 representatives of the cities, one representing the cities
in each supervisorial district, to be selected by the city
representatives on the Commission from that supervisorial
district, in the absence of any other selection process
having been identified.
3 representatives from the County, selected by the five
County representatives on the Commission.
1 of the four special representatives, selected by the four
special representatives.
The Chair of the Commission, serving ex officio during such
time as he or she continues to be the Chair of the
Commission.
6 . Determine that when a vacancy occurs on either the
Commission or the Steering Committee, the appointing
organization should fill the vacancy.
7 . Authorize the Commission to elect its own Chair, who will
also serve as Chair of the Steering Committee.
8 . Consistent with the policy of the Board of Supervisors on
open government, the Library Commission should govern itself
consistent with the Board' s policy on conflict of interest
and the provisions of the Ralph M. Brown Act, as other
advisory bodies have been advised 'by the County Counsel.
9. Establish the Commission and Steering Committee for a two
year period commencing March 15, 1991 and ending March 14,
1993 , except that the Commission and Steering Committee may J
be continued for additional periods of time, with the
approval of the Mayors' Conference and the Board of !
Supervisors.
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10. For purposes of voting at Commission meetings, direct the
four special representatives to draw lots such that two of
the special representatives are associated with the city
representatives for voting purposes and the other two are
associated with the County representatives for voting
purposes.
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11. Direct that the work of the Commission proceed by consensus
whenever there is no objection from a member to proceeding
in this manner. On any matter where any member requests' a
recorded vote on a matter, approval of the matter shall
require a majority vote by the city representatives and the
special representatives associated with them and a majority
vote by the County representatives and the special
representatives associated with them. (For example, on a 26
member Commission with all members present, approval of an
item would require at least 10 "aye" votes from the 19 city
representatives and four "aye" votes from the 7 County
representatives. )
12. In addition to the purpose and duties outlined below, charge
the Commission to meet at least quarterly, to review and
ratify actions of the Steering Committee, to discuss and
vote on major policy issues, to be involved in providing
local input for the County Library Needs Assessment and
Master Plan, and to give particular attention to the duties
outlined under Recommendation #15 A and B below.
13 . In addition to the purpose and duties outlined below, charge
the Steering Committee to meet at least monthly, to work
closely with the County Librarian to implement the policy
actions adopted by the Commission, to report to the
Commission regularly on its actions for review and/or
confirmation by the Commission, and to give particular
attention to the duties outlined under Recommendation #15 C
below.
14. Establish as the purpose of the Library Commission and the
Steering Committee, the following:
PURPOSE: The Library Commission and Steering Committee are
created for the following purposes:
A. To serve in an advisory capacity to the Board
of Supervisors and the County Librarian.
B. To provide a community linkage to the County
Library.
C. To establish a forum for the community to
express its views regarding the goals and
operations of the County Library.
D. To assist the Board of Supervisors and the
County Librarian to provide library services
based on assessed public need.
E. To develop and recommend proposals to the Board
of Supervisors and County Librarian for the
betterment of the County Library including, but
not limited to, such efforts as insuring a
stable and adequate funding level for the
libraries in the County.
15. Establish as the duties of the Library Commission and the
Steering Committee, the following:
DUTIES: The Library Commission and Steering Committee are
charged to perform the following advisory
functions in regard to the County Library:
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A. Participate in the planning process, including
the Library element of the County General Plan
and the Library Master Plan.
B. Hold hearings so the public can express its
views on the County Library.
C. Monitor the progress in achieving the goals set
forth in the adopted plans. Report and make
recommendations to the Board of Supervisors and
the County Librarian in this regard.
D. Where the Commission has any concerns or
questions regarding the Library budget, the
Commission may make recommendations regarding
the Library Budget to the Board of Supervisors.
E. Assist in the development of policies which the
Commission and the County Librarian determine
will improve the operations of the County
Library and service to the public.
F. Determine what levels of funding are necessary
to provide each level of service which is
proposed. Explore alternative methods of
establishing stable and adequate funding for
each level. Report their findings to the Board
of Supervisors and County Librarian along with
their recommendations for actions which may be
necessary to achieve the levels of service
desired.
G. To perform such other tasks and undertake such
other assignments as may, from time to time, be
referred to them by the Board of Supervisors or
County Librarian.
H. To provide reports to the Board of Supervisors
and County Librarian when the Commission deems
such reports to be timely and appropriate.
I . The Library Commission is specifically
prohibited from undertaking any inquiry or
investigation into the personnel policies and
practices of the County Library or the
day-to-day administrative operations of the
County Library.
16 . Authorize, but do not require, the Commission and Steering
Committee to utilize regional subcommittees or any other
mechanisms which will assist the Commission in being aware
of the "grass roots" interests of the communities they
represent.
17. Upon approval of these recommendations by the Contra Costa j
Mayors' Conference and the Board of Supervisors, request the I
County Librarian to solicit appointments from each city, I
from the Contra Costa Council and invite the City of
Richmond to participate in the work of the Commission.
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18. Request each member of the Board of Supervisors to make
his or her appointment to the Commission as quickly as I
possible so the Commission can begin to undertake its work.
19. The County Librarian should provide appropriate staff I
support to the Commission. Supervisor Schroder indicated
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that it would have been his preference that the cities
contribute financially to the support and staffing of the
Commission, but that he was willing to support these
recommendations without that provision being included.
20. Direct the County Librarian to convene the first meeting of
the County Library Commission as soon as feasible after all
members have been appointed.
21. Remove this item as a referral to our Committee.
BACKGROUND:
On September 25, 1990, the Board of Supervisors approved a report
from the Internal Operations Committee, creating a Library
Commission, based on an understanding that the cities supported
the composition which had been agreed to at the Internal
Operations Committee meeting. This was apparently not the case
and the Contra Costa Mayors' Conference at its November, 1990
meeting approved all of the September 25, 1990 Board Order except
for the composition of the Commission. The Mayors' Conference
proposed an alternative composition consisting of more city
representatives, fewer County representatives and no
representatives from other agencies.
The letter from the Mayors' Conference was considered at the
Board' s meeting on January 22, 1991. The composition suggested
by the Mayors ' Conference was rejected and the matter was
referred to the City/County Relations Committee for further
consideration. The City/County Relations Committee considered
this matter at its meeting on February 11, 1991.
Out of that meeting a possible compromise emerged which
Supervisor McPeak shared with our Committee on February 11, 1991 .
The above recommendations embody the compromise reached with the
City/County Relations Committee and is acceptable to our
Committee. Since the Mayors' Conference will not be able to
consider these recommendations until March 7 , 1991, we are
recommending that the report be rescheduled for consideration by
the Board on March 12, 1991.
cc: County Administrator
County Librarian
County Counsel
Auditor-Controller
Mayors' Conference (Via Library)
City Managers (Via Library)
Alliance for Better Libraries (Via Library)
Superintendent of Schools (Via Library)
Contra Costa Council (Via Library)
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