HomeMy WebLinkAboutMINUTES - 02121991 - H.4A . .� 4A
TO: BOARD OF SUPERVISORS Contra
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FROM: Phil Batchelor, County Administrator Costa
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February 12 1991 �o' -' �A�
DATE: County
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SUBJECT: Operation of New Clayton Library
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Adopt resolution that County will operate a new Clayton Branch Library if
building is constructed by the City.
2. Authorize the County Librarian to sign on behalf of Contra Costa County the
California Library Construction and Renovation Bond Act grant application
being submitted by City of Clayton.
3. Approve Memorandum of Understanding between City and County regarding the
terms and conditions of operating and maintaining the new proposed library
and direct staff to prepare a formal agreement.
FINANCIAL IMPACT:
The estimated operating. cost of the proposed new facility at current County
Library branch operating levels is $325,000 per year. However, three service
program options ranging in cost from $150,000 to $325,000 for the facility have
been discussed. The lower cost options obviously provide fewer services in fewer
hours and days of operation. Actual service level will be determined annually.
BACRGROUM:
At your meeting of February 5, 1991 your Board received information regarding the
City of Clayton's application for California Library Construction and Renovation
Bond Act funds to construct a new 15,500 square foot branch library facility.
Part of the grant application package requires the governing ,body of the
jurisdiction that will be responsible for operating library service in the
building to adopt a resolution indicating its willingness to operate the facility.
You authorized the County Administrator and County Librarian to meet with
representatives of the City of Clayton to negotiate sources of funding for the
operation of the new facility. ----//—�
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD O TEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON FPhrt IarV 19, 1 q0 T APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED 41 �q9�
County Librarian PHIL BATCHELOR,C K OF THE BOARD OF
City Of Clayton SUPERVISORS AND COUNTY ADMINISTRATOR
BY DEPUTY
M382 (10/88)
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On February 6, 1991 County and City representatives met for the first time and
then held additional discussions leading to the following MOU with regard to
operating and maintaining the proposed new library.
MEMORANDUM OF UNDERSTANDING FUNDING PARAMETERS:
1. The City and County shall annually determine mutually agreeable service
levels for the program operation of the library.
2. The City agrees to provide building maintenance for the Clayton Community
Library.
3. The City and County mutually agree that they will attempt to achieve a 2/3
(County) and 1/3 (City) sharing of the annual cost of the program operation
of the library.
4. The City of Clayton agrees to provide a minimum of $50,000 annually to the
program operation of the library.
The City and County agree to meet in December of 1992 to re-open discussions on
the level of service and cost sharing of the ongoing programmatic operation of the
library. The cost sharing and service level will be determined, in part, based
upon:
1. A Countywide tax measure in support of the County Library system.
2. A City sponsored tax measure in support of increasing revenue for City parks
and library services.
3. The state of of the City's General Fund and an expanded revenue base.
4. New statewide revenue measures in support of the County services.
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THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on February 12, 1991 , by the following vote:
AYES: Supervisors Fanden, Schroder, McPeak, Torlakson, Powers
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT:
RESOLUTION NO. 91/98
OPERATION OF LIBRARY SERVICE
.IN NEW CLAYTON COMMUNITY LIBRARY
WHEREAS, the City of Clayton is applying for California
Library Construction and Renovation Bond Act grant funds to build
a is,000 square foot library facility in Clayton, and
WHEREAS, Contra Costa County does not currently operate
any library facility in the City of Clayton and the City of Clayton
wants the County to operate the new facility, and
WHEREAS, the grant application requires that the
governing body of the jurisdiction responsible for operating
library service in the building must adopt a resolution indicating
its willingness to operate the facilicy,
NOW, THEREFORE, BE IT RESOLVED that Contra Costa County
agrees to operate library service in the new Clayton Community
Library being proposed in the City of Clayton grant application.
I hereby certify that this Is a true and correct copy of
an action taken end entered on the minutes of the
Board of Supervisors on the date shown.
ATTESTED: _ , 1991
PHIL BATCHELOR, r of the Board
of Supervisors and County Administrator
By p� �ifit Ol,.�.peputy
Orig. Dept.: County Library
cc: County Administrator
City of Clayton
RESOLUTION NO. 91/98