HomeMy WebLinkAboutMINUTES - 12101991 - 1.53 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA 1-05-3
TO: BOARD OF COMMISSIONERS DATE: December 10, 1991
FROM: Perfecto Villarreal , Executive Director cc:
SUBJECT: CONVENTIONAL PUBLIC HOUSING PROGRAM
BUDGET REVISION NO. 1 FOR THE
FISCAL YEAR ENDING MARCH 31, 1992
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3620 indicating review and approval of Revision No. 1 to
the Operating Budget for LHA-Owned Rental Housing Properties and Resolution No. 3621
certifying compliance with Section 207(A) of the Annual Contributions Contract, as
recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
The Operating Reserve Balance at March 31, 1992 is now estimated to be
$1 ,039,401. This represents 51% of the maximum allowed and is an increase of
5% over the original budget amount of $ 945,033.
III. REASONS FOR RECOMMENDATION/BACKGROUND:
This budget revision incorporates an expense increase of $ 169,020 for
miscellaneous administrative expenses, tenants services, maintenance contract
costs, extraordinary maintenance, protective service costs, casualty losses, and
insurance. Additionally, the proposed changes in the budget reflect an income
increase of $107,900. This income increase is due to an increased insurance
subsidy and prior year adjustment funds received from HUD.
On November 25, 199.1 the Budget Committee of the Advisory Housing Commission
met to review this proposed Budget Revision No. 1 and recommended approval to the
Advisory Housing Commission. At its Regular Meeting on November 25, 1991, the
Advisory Housing Commission voted to recommend adoption of Resolution No. 3620
indicating review and approval of Revision No. 1 to the Operating Budget and
Resolution No. 3621 certifying compliance with Section 207(A) of the Annual
Contributions Contract.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolutions No. 3620 and
3621, the Housing Authority of the County of Contra Costa would not be in compliance
with HUD budgeting procedures for the public housing program.
CONTINUED ON ATTACHMENTS YES SIGNATURES
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RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON APPROVED AS RECOMMENDED K OTHER
VOTE OF COMMISSIONERS
>< UNANIMOUS (ABSENT _ ) I HEREBY CERTIFY THAT THIS A TRUE AND
AYES: NOES: CORRECT COPY OF AN ACTION TAKEN AND
ABSENT: ABSTAIN: ENTERED ON THE MINUTES OF THE BOARD
OF COMMISSIONERS ON THE DATE SHOWN.
CC: ATTESTED DEC 10 1991
Phil Batchelor, Clerk of the
Board of Commissioners
M992/7-e3 BY (/ ��f►P'f'�'� , DEPUTY
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO, 3620
RESOLUTION INDICATING REVIEW AND APPROVAL
OF REVISION NO. 1 TO OPERATING BUDGET
FOR LHA OWNED RENTAL HOUSING PROPERTIES
WHEREAS, the Board of Commissioners did in fact review and approve an operating budget
for Projects CAL 11-1 thru CAL 11-6; CAL 11-8 thru CAL 11-13, and CAL 11-15
for the fiscal year ending March 31, 1992 in its Resolution No. 3601 dated
January 8, 1991; and,
WHEREAS, said budget has been reviewed and Staff has recalculated the subsidy
payments due to the Housing Authority for the Fiscal Year ending March 31,
1992 and prepared Budget Revision No. 1 to the Operating Budget:
NOW, THEREFORE, BE IT RESOLVED after review of said calculations and Budget
Revision No. 1, the Board of Commissioners of the Housing Authority of the
County of Contra Costa hereby approves said revision and finds:
(1) That the proposed expenditures are necessary in the
efficient and economical operation of housing for the
purpose of serving low-income families;
(2) That the financial plan is reasonable in that it is
prepared in accordance with Performance Funding; and
(3) That no PHA employee reflected in the Operating Budget is
serving in a variety of positions which will exceed 100%
allocation of his/her time, as required in Paragraph 2-6
and Exhibit 2-7 of the Financial Management Handbook,
7475.1, REV.
(4) That all proposed rental charges and expenditures will
be consistent with provisions of law and the Annual
Contributions Contract.
ADOPTED ON December 10, 1991 by the following vote of the Commissioners:
AYES: Commi.ss-iondrs Schroder, McPeak, Torlakson, Powers
NOES: None
ABSENT: Commissioner Fanden
ABSTAIN: None
I hereby certify utin', this is a true and correct copy of
an action tnk.,n and on-arod on the minutes of the
cc: ' County Administrator Board of Supervis , on We daterhown.
al �,J 4 1 ,^ LEq
County Counsel ATTESTED: y
Housing Authority PHIL BATCHELOR,clerk of the Board
of Supervisors and county Administrator
BY Deputy
THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
RESOLUTION NO. 3621
RESOLUTION CERTIFYING COMPLIANCE
WITH SECTION 207(A) OF
ANNUAL CONTRIBUTIONS CONTRACT
WHEREAS, Section 207(A) of the Annual Contributions Contract, , Part II,
Terms and Conditions requires Reexamination of Income of Families
in Occupancy; and,
WHEREAS, the Policy and Procedure Manual , 9.0 as adopted by the Board of
Commissioners of the Housing Authority of the County of Contra
Costa contains the same Terms and Conditions of above Section of
the ACC:
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners certifies
that it is in compliance with the requirements that the Housing
Authority will "At least once a year examine the incomes of fami-
lies living in the projects: Provided that the length of time
between the admission of a family subject to yearly examination
and the first re-examination of such family may be extended to not
more than 18 months if necessary to fit a re-examination schedule
established by the Local Authority."
ADOPTED ON Dec-enher 10 _199.1 by the following vote of the Commissioners:
AYES: Comm .sstoners 'Schrodera McFeak, Torlakson, Powers
NOES: None.
ABSENT: C:oinm .s s _ones 'Fanden
ABSTAIN: None
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
cc: County Administrator Board of Supervi� rs on the date shown.
County Counsel ATTESTED: �Q /GjF/
Housing Authority PHIL BATCHLLOR,Clerk of the Boaro
21rvisors and Co myAdministrator
BY _ Deputy