HomeMy WebLinkAboutMINUTES - 01301990 - 1.36 POSITION ADJUSTMENT REQUEST No.
• 1--036 Date: 8-15-89
Dept. No./ - COPERS
DepartmentConsolidated Fire Dist. Budget Unit No. 7100 Org. ,-No...T. Agency No. 71
Action Requested: Reclassify one (1) Supervising Clerk 4j 111A) posit$Sii #002 (Carol ]Rcsnan)
to ice ger
Proposed Effective Date:
Explain why adjustment is needed: 7b properly classify position based on its duties
and responsibilities.
Classification Questionnaire attached: Yes X No
Cost is within department's budget: Yes X No
Total One-Time Costs (non-salary) associated with this request: $ 0
Estimated Total cost of adjustment (salary/benefits/one-time):
Total Annual- Cost $ 20,840 Net County Cost $ 2,840
Total This FY $ 2,215 N.C.C. This FY $ 2,215
Source of Funding to Offset Adjustment: 'Provided for in FY 1989-90 budget.
Department must initiate necessary appropriation adjustment �Department and submit to CAO. Use additional sheets for further
explanations or comments. for) Head
-----------------
Reviewed by CAO and Released To Personnel Department
Deuty County Administrator Date
Personnel Department Recommendation Date: 1/17/90
Reclassify person and position of Supervising Clerk (JWHA) #72-02 (ROMAN, Carol - Emp.
#17022) at salary level XB-1512 ($1962-2504) to Office Manager (JJHC) at salary
level XB-1704 ($2375-3031) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: O day following Board action.
February 1, 1990
Date (for) Director o rsonnel
County Administrator Recommendation Date:
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(for u ty Admin trator
Board of Supervisors Action JAN 3 0 1990 Phil Batchelor, Clerk of the Board of
Adjustment APPROVED1019 on Supervisors and County Administrator
Date: JAN 3 O 1990
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
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GO�TRA Co
CONTRA COSTA COUNTY CONSOLIDATED FIRE DISTRICT
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FIRE CHIEF BOARD OF FIRE COMMISSIONERS
William F. Maxfield Albert J. Gray
Edward B. Haynes
2010 Geary Road Gary Hernandez
Pleasant Hill,California 94523-4694 Donald J. Macintosh
TELEPHONE(415) 930-5500 August 15, 1989 B. Palmer Riedel
TO: Terry McGraw, Deputy County Administrator
FROM: Michael George, Chief of Administrative Services
SUBJECT: Reclassification of Supervising Clerk to Office Manager
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
This is to propose that our Supervising Clerk (Carol Roman) be
reclassified to Office Manager effective September 1, 1989.
Mrs. Roman' s job duties and responsibilities are reflective of those
in the Office Manager classification. She is responsible for office
management functions and supervising the clerical operations in the
District which consists of 289 full-time positions and approximately
80 Reserve Firefighters for a total of some 370 employees. Mrs. Roman
is responsible for the organization of work and supervision of the
following clerical functions: a Clerk-Senior who acts as . the
Administration Building' s receptionist/switchboard operator and
provides clerical support to Fire Prevention Bureau's Engineering
Section (primarily building plan review) staffed by one (1)
Supervising Fire Inspector and four (4) Fire Inspectors; a
Clerk-Senior who provides clerical support to Fire Prevention Bureau' s
Weed Abatement Program headed by a Supervising Fire Inspector; a
Clerk-Senior who provides clerical support to Fire Prevention Bureau' s
Enforcement Section consisting of 10 Fire Inspectors; a Clerk-Senior
who assists in performing FLSA/payroll calculations and provides
clerical support to one (1) Assistant Chief, six (6) Battalion Chiefs,
two ( 2) Chief Fire Inspectors and three (3) Supervising Fire
Inspectors; an Accounting Technician responsible .for accounts payable
and accounts receivable; a Clerk-Beginning responsible for performing
general office services; and a Clerk-Senior and Clerk-Experienced who
provide clerical support to our Training Facility.
In addition to supervising these various clerical functions, Mrs.
Roman manages and coordinates office activities such as typing, word
processing, recordkeeping, mail and correspondence routing, office
safety and injury reporting, filing, record storage coordination,
archiving of word processing files, forms control and revision, office
supplies, reproduction of printed materials, setting of clerical work
priorities, preparation and maintenance of clerical office procedure
Serving the communities of Clayton, Concord, Lafayette, Martinez, Pleasant Hill,
Walnut Creek,and some unincorporated County areas
manuals, evaluation and improvement of clerical work procedures,
establishment of polices and procedures to ensure smooth clerical
operations, development and presentation of clerical training,
evaluation of clerical staff' s work performance and the conduct of
counselling sessions when necessary to improve work performance,
office security and space lay-out, evaluation of office equipment
needs, projection of clerical budget needs, interviewing of
prospective new clerical personnel, and conferring with. District
managers to ensure their clerical needs are met. Additionally, Mrs.
Roman works under very limited supervision and has considerable
independence of action to accomplish the clerical workload of the
Consolidated Fire District in the most effective and efficient manner
possible.
For the above reasons, I believe this reclassification is appropriate.
It is my understanding that there is currently no employment list for
Office Manager. Therefore, I request that Section 503, Promotion By
Reclassification Without Examination, of the Personnel Management
Regulations be invoked to effect this reclassification.
To accomplish this action, please find enclosed: a classification
questionnaire, a clerical organization chart, a P300 and a completed
application form for the higher level classification.
Please call me if you need further information or have any questions.
MHG:ccr
Enclosures
cc: Jim Miller, Personnel Department