HomeMy WebLinkAboutMINUTES - 01231990 - 1.86 S
TCS. Board of Supervisors
FROM: Phil Batchelor, County Administrator
,-
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DATE: January 2, 1990
SUBJECT: PROGRESS REPORT# 15 FROM O'BRIEN-KREITZBERG ON WORK
ON THE COUNTY'S DETENTION FACILITIES
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATION:
J
Acknowledge receipt of Progress Report#15 from O'Brien-Kreitzberg&Associates,Inc.on work on the County's
detention facilities for the month of November, 1989.
BACKGROUND:
Each month the County's Construction Manager for the West County Justice Center and Martinez Detention
Facility, O'Brien-Kreitzberg & Associates, Inc. files a progress report with the County on the;work they are
supervising on the construction of the West County Justice Center and the Main Detention Facility in Martinez.
Progress Report# 15 for November, 1989 notes,in regard to the West County Justice Center that in addition to the
23 calendar day time extension already granted, an additional 10 day time extension has been negotiated and will
be recommended for County approval. The report also notes that Changes and Potential Changes equal 68%of the
$1.58 million contingency, leaving a balance of $499,006 and that the Contractor's level of productivity has
improved as a result of an increased labor force and changes to the sequence of work.
In regard to the Main Detention Facility in Martinez, the Progress Report notes that Contract Documents Phase
began in April, 1989 and that 90%complete contract documents were received by the County on August 18, 1989.
The report also notes that design review backlog with the Department of Correction is delaying final completion
of the design contract documents. This review is currently 60 days behind the project schedule. In addition, the
report notes that the project is currently projected to be over budget by $290,000.
CONTINUED ON ATTACHMENT: X YES SIGNATURE:
Recommendation of County Administrator Recommendatiofr-of Board Committee
4— Approve Other:
Signature(s):—� � ,Ze 4h;
Action of Board on: January 9, 1990 Approved as Recommended�_ Other
r
Vote of Supervisors
I HEREBY CERTIFY THAT THIS IS A TRUE AND
X Unanimous(Absent ) CORRECT COPY OF AN ACTION TAKEN AND
Ayes: Noes: ENTERED ON HE MINUTES OF THE BOARD
Absent: Abstain: OF SUPERVISORS ON DATE SHOWN.
cc: County Administrator ATTESTED JAN 9 1990
Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD
SUPERVISO SAND COUNTY ADMINISTRATOR
BY: � ,Deputy Clerk
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jailbo(1/2/90)
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15
OCTOBER 1989
WEST COUNTY JUSTICE CENTER
MARSH CREEK DETENTION FACILITY
MARTINEZ DETENTION FACILITY
O'BRIEN-KREITZBERG & ASSOCIATES. INC.
Project and Construction Managers
O'Brien-Kreitzberg , Professional Construction Magagers
November 20, 1989
Mr. George Roemer
Director, Justice System Programs
Office of the County Administrator
County Administration Building
Martinez, CA 94553
Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM
Progress Report No. 15
Dear Mr. Roemer:
Enclosed for your information is the Contra Costa County Justice
Program Progress Report for October 1989.
Sincerely,
O'BRIEN-KREITZBERG & ASSOCIATES, INC.
Rob L. H. Robinson, AIA
-1 --Construction Manager
Enclosure
O Brien-Kreitzbere&A sociate<.Inc. Bayside Plaza
T !e phone I l i-".-0INS ISS The Lrtibarcadero
S:+n Fmnci.,co.CA 9.110
C Q,-N T R A COSTA COUNTY J U"S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
DISTRIBUTION LIST
CONTRA COSTA COUNTY
P. Batchelor - County Administrator
G. Roemer - Director, Justice System Programs
R. Rainey - Sheriff-Coroner
J. Mitosinka - Sheriff's Department
L. Ard - Sheriff's Department
J. Robinson - Sheriff's Department (2)
C. Dean - Sheriff's Department
W. Schmidt - Sheriff's Department
C. Kizziah - Criminal Justice Programs
R. Rygh - General Services Department
T. Mann - General Services Department
S. Marchesi - County Counsel's Office
DWORSKY-DESIGN PARTNERSHIP
J. Smith - Los Angeles
J. Kibre - San Francisco
O'BRIEN-KREITZBERG & ASSOCIATES
B. Johnson
R. Robinson (4)
R. Rudden
L. Stoll
L. Togashi
G. MacClelland
CONTRA COSTA COUNTY J U' S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
C O N T E N T S
Page
I. EXECUTIVE BRIEF & SUMMARY I
II. DETAILED PROJECT INFORMATION 9
A. SCHEDULE ANALYSIS 11
B. FINANCIAL ANALYSIS 19
III. ATTACHMENTS 30
A. COST SUMMARY 32
B. POTENTIAL CHANGE ORDER LOGS 36
C. POTENTIAL CLAIM LOG 44
D. SCHEDULE 46
C b-N T R A COSTA COUNTY J U S T I C E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
S E C T I O N I
E X E C U T I V E B R I E F & S U M M A R Y
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CONTRA COSTA COUNTY JJJ S T I C E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
i
EXECUTIVE BRIEF
WEST COUNTY JUSTICE CENTER,
A. SCHEDULE STATUS: Project B ON SCHEDULE (X) AHEAD ( ) BERM ( )
Progress Extensions Slippage Completion Forecast
69.87 23 calendar days N.A. 5/2/90 5/12/90
Comment:
1. In addition to the 23 calendar day time extension already granted, an
additional 10 day time extension has been negotiated and will be recommended
for County approval (PCO B159).
B. COST STATUS: WITHIN BUDGET (X) UNDER ( ) OVER ( )
Estimate Encumbrances Forecast Remaining Contingency
$48,760,695 $42,930,082 $46,500,000 $ 499,006 (327)
Comment:
1. Changes and Potential Changes equal 687 of the $1.58 million contingency.
(Projects A & B combined).
C. ISSUES: GENERAL (X) IMPORTANT ( ) CRITICAL. ( )
Comment:
1. The Contractor's level of productivity has improved as a result of an
increased labor force and changes to the sequence of work.
MARTINEZ DETENTION FACILITY
A. SCHEDULE STATUS: ON SCHEDULE ( ) AHEAD ( ) BEHIND (X)
Comment:
1. Contract Documents Phase began in April. The 907 complete contract documents
were received by the County on August 18. Drawings distributed for review.
B. COST STATUS: WITHIN BUDGET ( ) UNDER ( ) OVER (X)
ESTIMATE ENCUMBRANCES FORECAST REMAINING CONTINGENCY
$740,000 $263,175 $1,030,000 N/A
C. ISSUES: GENERAL (X) IMPORTANT ( ) CRITICAL ( )
Comment:
1. Design review backlog with the Board of Corrections is delaying final
completion of the design contract documents. This review is currently 60 days
behind the. project schedule.
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C Q.N T R A COSTA COUNTY J U,:S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
EXECUTIVE SUMMARY
A. INTRODUCTION:
This report is subdivided into three major sections: 1) Executive Brief and
Summary, 2) Detailed Schedule and Financial Information and 3) Attachments.
It describes the design and construction progress for the West County
Justice Center, Marsh Creek Detention Facility and Martinez Detention
Facility achieved during the period of September 1989 as well as Areas of
Concern.
B. GENERAL:
1. West County Justice Center
a. Revised Environmental Impact Report
The administrative draft of the EIR was received on October 24. The
draft was distributed to the Sheriff's Department, Community Services
Department, County Counsel and Justice System Programs office for
review. Comments are due November 3.
b. WCJC Advisory Group
There are no issues currently pending with the group.
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CONTRA COSTA COUNTY J U STICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
i
C. SCHEDULE:
1. West County Justice Center
a. Design•
The 1007 complete signage contract documents were received on
September 28. The County continues to review the 907 complete
furniture plans, final comments will be issued in early November.
b. Construction:
1) Contract A: Substantially complete.
2) Contract B: Construction contract critical activity were
construction of the remaining second floor masonry walls and the
roof at the Administration Building and roof installation at the
Housing Buildings No. 6, 7 and 8. Schedule status was as
follows:
Construction Approved Contractor Legal Forecasted
Progress Extension Slippage Completion Completion
------------ --------- ---------- ---------- ----------
69.87 23 days 10 5/02/90 5/12/90
Based on Construction Manager's interpretation of the
Contractor's CPM schedule update including adjustments for
rain delays and other contract time extensions.
2. Marsh Creek Detention Facility
a. Construction
♦ Modular Dormitories
Miscellaneous "punch list" work is ongoing. Work by different
subcontractors is being done concurrent with work on the additional
classrooms currently being installed at Marsh Creek by the same
contractor.
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c b N T R A COSTA COUNTY J .U-S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
i
3. Martinez Detention Facility
a. Design
The 90% complete contract documents were submitted for review on
August 18. Due to a backlog of work with the Board of
Corrections, this review has slipped to November.
D. FINANCIAL:
1. Program Budget
Original ; Budget i ; Recorded ; Current iUnder(Over)
Description; Estimate ; Allocation ; Encumbrances; Expenses ; Forecast ; Estimate
WCJC ;$48,760,695 ;$45,636,548 ; $43,127,913 1$24,140,942 ;$46,500,000 1$2,260,695
MCDF ; 6,870,000 ; 2,348,667 ; 5,522,384- ; 5,548,011 ; 6,870,000 ; 0
MDF 740,000 325,000 ; 268,175 ; 183,749 1,030,000 (290,000)
TOTAL ;$56,370,695 1$48,310,215 ; $48,918,472 ;$29,872,702 ;$54,400,000 ;$1,970,695
Encumbrance will exceed County allocation until contract with Board of Corrections for
modular dormitory construction is executed.
2. West County Justice Center
Construction Contracts A & B:
A. Encumbered for Construction: $31,898,554
B. Change Order Allowance: 1,583,169
C. Approved Change Orders: 506,844
D. Changes in Progress: 577,319
E. Balance of Change Order Allowance: 499,006
F. Claims (Project B only) 142,013
Includes Change Order Allowances.
3. Marsh Creek Detention Facility
Program Budget: $6,870,000
Encumbered: 5,522,384
Professional services: $ 573,183
Construction/equipment: 4,808,872
Miscellaneous: 140,329
Budget Remaining: $1,347,616
4. Martinez Detention Facility
Professional Services Budget: $200,000
Encumbered to Date: 166,440
Expenses Reported: 84,265
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CONTRA COSTA COUNTY J U�S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
s
E. MAJOR AREAS OF CONCERN:
1. West County Justice Center:
♦ Contract B: Walsh Construction Company
a. County Code Interpretation of Fire Ratings:
Issue: The Contractor is preparing a claim for indirect and
delay costs associated with the time required to resolve issue
and implement solutions required by the County Code inspector's
interpretation of the fire rating of the mechanical shafts in the
housing units.
Action: The Construction Manager has put the Contractor on
notice that his pricing is delinquent.
b. Termination of Kitchen Equipment Subcontractor:
Issue: The kitchen subcontractor was terminated by the
contractor for non-performance. The Contractor has negotiated
subcontractors with a new kitchen equipment suppler and
installer. The supplier is Rycoff, and the installer is West
Coast Refrigerator.
Action: The Construction Manager directed the Contractor to
submit a revised schedule for the delivery and installation of
the kitchen equipment for the Construction Manager's review and
analysis.
C. Fire Damper Support:
Issue: The State Fire Marshal requested information concerning
the framing of the openings for the fire dampers.
Action: Information was gathered by the Construction Manager
and forwarded to the Fire Marshal. The Fire Marshal reviewed
the information and agreed to allow the installation of the fire
dampers to continue in accordance with the contract documents.
d. Inspection of Electronic Equipment:
Issue: On October 31, representatives from the County,
Architect, and Construction Manager traveled to Thorn Electronics
for preliminary inspection of the electronic equipment. The
designers noted one minor change they would like to institute.
Action: The Construction Manager will analyze the cost and
time impact of this change and will present this issue to the
County for direction. The inspection was positive.
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C d-N T R A COSTA COUNTY J U-S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
Contract B: Walsh Construction Company(Cont'd)
e. Perimeter Electronics System:
Issue: The Architect and the electronics consultant reviewed the
perimeter electronic system on October 20. Two problems areas
were noted, one at the southwest corner of the site, and one at
the sallyport.
Action: The Architect will issue an RFI directing changes to
correct these areas. The Construction Manager will process the
Request to the Contractor and will negotiate the change. The
nature of the corrections were reviewed with the Sheriff's
Transition Team.
f. Curb Claim:
Issue: The Construction Manager issued his final decision on the
roof equipment base support claim. The Construction Manager
agreed with the Contractor that the metal stud supports were an
addition to the scope of work but requested a credit for the tee
beams which were a reduction in the Contractor's scope of work.
The Contractor is not in agreement with the credit request.
Action: The Contractor has issued his formal notice of claim and
is to follow with detailed documentation.
g. Deck Opening Claim:
Issue: The County -issued its final decision on this dispute
denying the claim. The Contractor has filed the notice to
litigate.
Action: The Contractor may litigate after County acceptance of
the contract.
h. Toilet Accessory Claim:
Issue: The County issued its final decision on this issue
denying the claim. The Contractor has notified the Construction
Manager that it intends to litigate.
Action: The Construction Manager will maintain files supporting
the claim denial. The Contractor may litigate after County
acceptance of the contract.
i. Seamless Flooring:
Issue: The Contractor has issued a claim that the seamless
flooring was incorrectly specified as a sole source item.
Action: The Construction Manager issued a final decision denying
the claim.
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CONTRA COSTA COUNTY J USTICE P R O G R A M
PROGRESS REPORT NO. 15 OCTOBER 1989
Contract B: Walsh Construction Company(Cont'd)
j. Security Grilles in Building 1:
Issue: The Sheriff has requested security grilles in 32 rooms in
Building 1. The Construction Manager analyzed the impact of
these grilles and estimated the cost could be as much as $100,000
and the time as much as a two week extension of the project.
Action: The Construction Manager has set up a meeting with the
Architect and Sheriff to develop alternate solutions to this
problem.
k. Security Fence Fabric:
Issue: The Sheriff has requested a meeting with the Security
Consultant since they are concerned with the specified
non-climbable fabric.
Action: Meeting was held on October 5. The Security Consultant
is to describe a test of the system.
1. Multiplicity Claim:
Issue: The Contractor has verbally claimed that due to the
number of changes and clarifications they have been impacted
(multiplicity) financially and in time.
Action: The CM will request that the Contractor put their claim
in writing so that detailed schedule and cost analysis can be
requested from the Contractor. It is the CM's interpretation
that the contract prohibits multiplicity claims.
M. Schedule:
Issue: The Contractor's progress has slipped the last two months
and instead of being ahead of schedule, they are on the brink of
falling behind schedule.
Action: The Contractor's delays are due to a lack of manpower
for electronics, HVAC and plumbing which is delaying follow-on
trades. The Contractor has signed a new sub-contract for
electronics and more personnel has been brought on board.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
S E C T I O N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
i
S E C T I 0 N I I
D E T A I L E D P R O J E C T I N F O R M A T I O N
CONTENTS:
A. Schedule Analysis:
1. General
2. West County Justice Center
a. Design
b. Construction
3. Marsh Creek Detention Facility
a. Construction
4. Martinez Detention Facility
a. Design
B. Financial Analysis:
1. General
2. West County Justice Center
a. Design
b. Construction . .
3. Marsh Creek Detention Facility
a. Construction
4. Martinez Detention Facility
a. Design
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CONTRA COSTA COUNTY J UzS TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
t
SECTION II/PART A
S C H E D U L E A N A L Y S I S
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CONTRA COSTA COUNTY J -U S T I C E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
SCHEDULE ANALYSIS
1. GENERAL:
The detailed schedule report is subdivided by three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The three projects are further divided into the design
and construction phases. The design portion will include general design
data and a progress narrative. The construction section will be subdivided
by each contract and will provide contract data, a progress narrative, plus
a bar chart.
2. West County Justice Center
a. Design:
The status for ongoing design phase is:
Equipment - Complete.
Signage - Complete.
Furniture - 90% complete, County reviewing documents
- Final submittal anticipated in November
b. Construction:
The West County Justice Center project includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract A), which is substantially complete.
2) The second is for the construction of the detention facility
(Contract B).
The detailed reports for each contract follow:
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C -bN T R A COSTA COUNTY J'U,S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
SCHEDULE ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: October 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE:
PLANNED: 98%
ACTUAL: 98%
INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS
TIME EXTENSION REQUESTED: 84 CALENDAR DAYS
TIME EXTENSION APPROVED: 84 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 10/12/87
INITIAL CONTRACTUAL COMPLETION: 4/8/88
REVISED CONTRACTUAL COMPLETION: 7/2/88
SUBSTANTIAL COMPLETION: 7/2/88
COMPLETION VARIANCE: 0 CALENDAR DAYS
2. PROGRESS NARRATIVE:
The installation of the pump station equipment started in September. The
delay in the delivery in equipment parts has delayed completion until
November. This delay is not affecting Project B.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
SCHEDULE ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Company
Report Date: October 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned: 79.57
Actual: 69.87
INITIAL CONTRACTUAL DURATION: 640 CALENDAR DAYS
TIME EXTENSION REQUESTED: 32 CALENDAR DAYS
TIME EXTENSION APPROVED: 23 CALENDAR DAYS
TIME EXTENSION PENDING: 10 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS
NOTICE TO PROCEED: 7/8/88
INITIAL CONTRACTUAL COMPLETION: 4/9/90
REVISED CONTRACTUAL COMPLETION: 5/2/90
FORECASTED COMPLETION: 5/12/90
COMPLETION VARIANCE: 33 CALENDAR DAY
(Forecasted vs Initial Completion)
2. PROGRESS NARRATIVE
The rate of construction showed signs of improvement during October. The
typical crew sizes increased by almost 507 from 90 to 130. In addition,
the practice of working crews sequentially through the buildings has been
stopped and crews are working in parallel to make up lost time. The
current most crucial activity is communication wiring and terminations.
That crew has been increased by 507. Another crucial activity is
electrical wiring and termination and that crew is working Saturdays to
make up lost time. Although the project is still behind schedule, we are
optimistic that the lost time can be made up.
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C Q NTRA COSTA COUNTY J U:S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
2. PROGRESS NARRATIVE (Cont'd)
a. Building One (Administration Building): The work is behind schedule.
The current critical activity is the communication wiring and
terminations. The rough-in work is substantially complete and most of
the gypsum wall .board has been installed.
b. Building Two (Medical/Dental/Library/Classroom Building): The work is
on schedule. The current critical activity is the duct work; however,
the follow-on activity, partition walls, has already started.
C. Building Three (Multi-purpose Building): The work is on schedule.
The current critical activity is duct work, - but as with Building 2,
the follow-on activities have started.
d. Building Four (Intake Housing/Central Visiting): On schedule. The
current critical activity is duct work, which is scheduled for
completion in early November.
e. Building Five (Inmate Housing): Behind schedule. The current
critical activity is core area electrical and communication wiring and
termination. These activities are scheduled for completion in early
November.
f. Building Six (Inmate Housing): Behind schedule. The current critical
activity is communication wiring and termination. That activity is
scheduled for completion in late December.
g. Building Seven (Inmate Housing): . Behind schedule. The current
critical activity is communication wiring and termination. That
activity is scheduled for completion in late December.
h. Building Eight (Inmate Housing): Behind schedule. The critical
activity is communication wiring and termination. That activity is
scheduled for completion in January.
3. PROGRESS BAR CHART:
A progress bar chart is included to this report (Attachment D). It
compares the actual physical progress of field activities to their
scheduled progress. As of the end of September, construction is about
69.87 complete compared with scheduled completion of 79.57.
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
3. Marsh Creek Detention Facility
a. Construction
Currently the Marsh Creek Detention Facility program includes two contracts
for the construction and installation of the modular dormitories and the
construction of the wastewater treatment facility. Reports for each
project follow:
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CO N T R A COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
SCHEDULE ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
CONTRACTOR: Meehleis Modular Buildings, Inc.
Report Date: October 25, 1989
1. SCHEDULE STATUS:
PROGRESS TO DATE
Planned:100%
Actual: 99%
INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS
TIME EXTENSION REQUESTED: 25 CALENDAR DAYS
TIME EXTENSION APPROVED: 25 CALENDAR DAYS
CONTRACTOR'S SCHEDULE SLIPPAGE: 54 CALENDAR DAYS
NOTICE TO PROCEED: 8/2/88
INITIAL CONTRACTUAL COMPLETION: 2/18/89
REVISED CONTRACTUAL COMPLETION: 3/15/89
ACTUAL COMPLETION: 4/21/89
COMPLETION VARIANCE: 37 CALENDAR DAYS
2. PROGRESS NARRATIVE:
a. The Contractor has not yet requested a time extension for additional
rain delays in February and March. Punch list and warranty work
activity has increased and should be complete in November.
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CONTRA COSTA COUNTY J 'U S T I C E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
4. Martinez Detention Facility
a. Design
The proposed design/bidding schedule is as follows:
Design Review/estimate: August 29
Bid opening: October 31
Award: November 21
Notice to Proceed: December 4
Plans were distributed to the Board of Corrections, State Fire Marshal,
Building Inspection Department, Consolidated Fire District and Sheriff's
Department for review. These reviews are taking 30 to 60 days longer than
scheduled due to current backlog with some of the reviewing agencies. This
review delay has impacted upon the procurement schedule. The schedule will
be revised once the Board of Corrections fire/life safety review is
complete.
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C U N T R A COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
SECTION II/PART B
F I N A N C I A L A N A L Y S I S
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CONTRA COSTA COUNTY J U S T I C E PROGRAH ,
PROGRESS REPORT NO. 15 OCTOBER 1989
SECTION II/PART B
FINANCIAL ANALYSIS
1. General:
The detailed financial report is divided into three projects: 1) West
County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez
Detention Facility. The projects are further divided into the Design and
Construction phases. The Design portion will include a narrative. The
Construction section will be subdivided by each contract and will provide
contract data, where available, narratives and cost curves.
2. West County Justice Center
a. Design:
The Architect's basic fee is $2,494,423 of which $2,306,869 (92%) has
been paid. In addition, the Architect has been authorized $608,276 for
extra services, of which $536,709 (88%) has been paid.
b. Construction:
The West County Justice Center financial report includes two contracts:
1) The first contract was for the rough grading of the project site
(Contract "A") which is substantially complete.
The remaining contingency for Contract "A" is $3,292.
2) The second contract :is for the construction of the detention
facility (Contract "B").
The remaining contingency for Contract "B" is $495,714.
The detailed report for each contract follows:
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CONTRA COSTA COUNTY J U.,S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
FINANCIAL ANALYSIS
West County Justice Center
Site Grading Contract
CONTRACT A: Oliver de Silva
Report Date: October 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $1,367,785
B. CONTINGENCY $ 136,389
C. BUDGET (A + B) $1,504,174
D. APPROVED CHANGE ORDERS $ 127,319
E. NUMBER OF CHANGE ORDERS 29
F. CHANGES IN PROGRESS $ 5,778
G. CONTINGENCY BALANCE (B - D - F) $ 3,292
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F+H) $1,500,882
J. VARIANCE $ 3,292
K. PAYMENTS PROCESSED TO DATE (October 11 report) $1,469,725
L. PAYMENT REQUESTED (Work thru October) $1,469,725
Includes the 5% Supplemental Work Allowance ($68,389), the $48,000
right-of-way delay negotiated settlement and $20,000 approved by the Board
of Supervisors in April for pending change orders.
2. NARRATIVE:
a. The pumps should be installed by November 10.
b. The revised circuitry has been ordered for the pump controls.
C. One set of valves had to be replaced, because the bolt pattern is
different from the continuous piping. Those valves will be delivered
and installed in November and will not affect Project B.
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CONTRA COSTA COUNTY J U. S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989 .
FINANCIAL ANALYSIS
West County Justice Center
Construction Contract
CONTRACT B: Walsh Construction Co.
Report Date: October 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $28,947,600
B. CONTINGENCY $ 1,446,780
C. BUDGET (A + B) $30,394,380
D. APPROVED CHANGE ORDERS $ 379,525
E. NUMBER OF CHANGE ORDERS 98
F. CHANGES IN PROGRESS $ 571,541
G. CONTINGENCY BALANCE (B - D - F) $ 495,714
H. CLAIMS $ 142,013
I. POTENTIAL EXPOSURE (A+D+F) $29,898,666
J. VARIANCE $ 495,714
K. PAYMENTS PROCESSED TO DATE (Oct. 11 report) $16,867,000
L. PAYMENTS REQUESTED (Work thru Oct.) $20,490,216
Claims not included in Item I.
A. PC's issued or initiated for pricing this period:
194 PARAPET ROOFING
195 FIRE/LIFE SAFETY SYSTEM
196 STAIR X11 EMBEDS-COSTS ONLY
198 HANDRAIL EXTENSION
199 PLUMBING CARRIERS
200 FAN CONTROLS
201 ADD CIRCUIT CAPACITY
202 LAVATORY COUNTERTOPS
203 ROOF DRAIN PIPING @ BUILDING 4
204 FUSED DISCONNECTS @ A/C UNITS
-22-
C d. N T R A COSTA COUNTY J U.°S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
r
CONTRACT B: WALSH CONSTRUCTION COMPANY (continued)
205 F8 TO F6 FOOTING
206 CURB @ VISITORS TUNNEL
207 WASHER/DRYER MECHANICAL
208 KITCHEN REVISIONS-MECHANICAL
209 RATED SOFFIT AT HVAC 1-1
210 IRRIGATION REVISIONS
211 BASKETBALL COURT SLEEVES
212 CEILING @ ELEVATOR EQUIPMENT ROOM
213 SONATUBE STEEL
214 ROOF SLOPE @ VISITORS TUNNEL
215 TUBE SUPPORTS @ ROOM 11078
217 ARCADE FOOTINGS
218 ENCLOSURE FOR SAFE
219 RATED WALLS @ PARTITIONS
220 STANDBY COSTS
3. COST CURVES: (see attached)
A cost curve is attached, comparing the actual progress (cumulative actual
value of work completed and permanent materials delivered to site) as of
the report date (10/25/89) to the Contractor's forecast progress. The
Contractor's forecasts (early start forecast and late start forecast) are
based on the values assigned to individual activities in the Contractor's
12/23/88 revised baseline schedule. The actual value of base contract work
completed to date is $20,178,790; for change orders, it is $311,426. The
total value to date becomes $20,490,216. The actual amount of payment to
the Contractor is the actual value of work less retention placed in an
escrow account.
-23-
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CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
3. Marsh Creek Detention Facility
a. Construction:
The Marsh Creek Detention Facility financial report includes two contracts:
1) The first contract is for the design, fabrication and installation of
two 120-bed modular dormitories. The contract award was $2,571,450 of
which $122,450 is a supplemental work allowance for change orders.
2) The second contract is for the improvements to the wastewater
treatment system. This work was executed on a time and materials
basis with a contract limit of $975,000.
-25-
CONTRA COSTA C O U N T Y -J U'S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1988
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Modular Dormitories
Construction Contract
CONTRACT Meehleis Modular Buildings, Inc.
Report Date: October 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 2,449,000
B. CONTINGENCY $ 122,450
C. BUDGET (A + B) $2,571,450
D. APPROVED CHANGE ORDERS $ 113,264
E. NUMBER OF CHANGE ORDERS 31
F. CHANGES IN PROGRESS $ 3,500
G. CONTINGENCY BALANCE (B - D - F) $ 5,686
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 2,554,814
J. VARIANCE $ 5,686
K. PAYMENTS PROCESSED TO DATE (Oct. 11 report) $ 2,554,609
L. PAYMENTS REQUESTED (Work thru Oct. ) $ 2,554,609
2. NARRATIVE:
A. PC's Issued or Initiated for Pricing This Period
None
-26-
C ® N T R A COSTA COUNTY J U,S TIC E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
B. Status of 33 PCO's issued/initiated to date is as follows:
1. Awarded (30): PC 1, 3, 4, 5, 6, 7, 8, 9, 10, 11,
12, 14, 15, 16, 17, 18, 19, 20,
21, 22, 23, 24, 25, 27, 28, 29,
30, 31, 32 and 33
2. Voided (3): PC 2, 13, 26
3. CO Pending (1): PC 34
-27-
CONTRA COSTA COUNTY J U ZTICE PROGRAM '
PROGRESS REPORT NO, 15 OCTOBER 1989
FINANCIAL ANALYSIS
Marsh Creek Detention Facility
Wastewater Treatment Facility
Construction Contract
CONTRACT: Pacific Mechanical Corporation
Report Date: October 25, 1989
1. FINANCIAL STATUS:
A. CONTRACT AWARD $ 975,000
B. CONTINGENCY $ 0
C. BUDGET (A + B) $ 975,000
D. APPROVED CHANGE ORDERS $ 0
E. NUMBER OF CHANGE ORDERS 0
F. CHANGES IN PROGRESS $ 0
G. CONTINGENCY BALANCE (B - D - F) $ 0
H. CLAIMS $ 0
I. POTENTIAL EXPOSURE (A+D+F) $ 975,000
J. VARIANCE $ 0
K. PAYMENTS PROCESSED TO DATE (Oct. 11 report) $ 973,894
L. PAYMENTS REQUESTED (Work thru Oct. ) $ 975,000
2. NARRATIVE:
Project closed out.
-28-
C (LNTRA COSTA COUNTY JU-:ST ICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
4. Martinez Detention Facility
a. Design:
To date, $84,265 in professional services fees have been recorded out of
$166,40 encumbered.
-29-
CONTRA COSTA COUNTY JUSTICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
S E C T I O N III
A T T A C H M E N T S
-30-
C a N T R A C O S T A COUNTY J Us:S T I C E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
S E C T I O N I I I
C O N T E N T S:
1. Attachment A . . . . . . . . . . . . . . . . . . . . . . . . . Cost Summary
a. West County Justice Center
b. Marsh Creek Detention Facility
c. Martinez Detention Facility
2. Attachment B . . . . . . . . . . . . . . . . . Potential Change Order Logs
a. West County Justice Center, Project A
b. West County Justice Center, Project B
c. Marsh Creek Detention Facility, Modular Dormitory Project
3. Attachment C . . . . . . . . . . . . . . . . . . . . . Potential Claim Log
a. West County Justice Center, Project B
4. Attachment D . . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule
a. West County Justice Center. Project B
-31-
CONTRA COSTA COUNTY J U STICE PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
A T T A C H M E N T A
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V
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C & N T R A COSTA COUNTY J U S T I C E PROGRAM
PROGRESS REPORT NO. 15 OCTOBER 1989
A T T A C H M E N T C
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PROGRESS REPORT NO. 15 OCTOBER 1989
A T T A C H M E N T D
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