HomeMy WebLinkAboutMINUTES - 02271990 - 1.88 1—oss
TO: BOARD OF SUPERVISORS
s ` Contra
FROM: James H ingsword, Costa
..
Directp pial Service Department
DATE: ��o..; �*�-� County
February 12 , 1990 `Tq aK
SUBJECT: �n
PERSONNEL ACTION TO ADD TWENTY EIGHT POSITIONS (28) FOR THE V4
SOCIAL SERVICE DEPARTMENT
SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
I . RECOMMENDATION / REQUEST
APPROVE the addition of the following twenty eight positions
for the Social Service Department to address Intake backlogs and
anticipated caseload growth:
17 (40/40) Eligibility Work Specialist positions
5 _(40/4d) Eligibility Worker II positions
3` (40/40) Eligibility Work Supervisor I positions
3 (40/40) Clerk-Experienced Level
II. FINANCIAL IMPACT
The addition of the twenty eight positions will result in the
following increased costs:
CALCULATION OF PERSONNEL COSTS
(All costs calculated at second step of salary range,
includes 30.8% department average fringe benefits and reflect
salaries as of 1/1/90. )
$2 ,773 (Monthly salary 1 EW Specialist)
$33 , 276 (Annual salary 1 EW Specialist)
$565,692 (Annual salaries 17 EW Specialists)
$2 ,578 (Monthly salary, 1 EW II's)
$30,936 (Annual salary, 1 EW II's)
$154,680 (Annual salaries, 5 EW II's)
$3 , 125 (Monthly salary 1 EW Sup I)
$37,500 (Annual salary, 1 EW Sup I)
$112,500 (Annual salaries, 3 EW Sup 1)
CONTINUED ON ATTACHMENT: YESSIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OFIBOARaC MITT E
APPROVE OTHER
�J
SIGNATURE(S):
ACTION OF BOARD ON February 27 , 9 APPROVED AS RECOMMENDED x OTHER
VOTE OF SUPERVISORS
X I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED .January 27 1990
Auditor-Controller PHIL BATCHELOR,CLERK OF THE BOARD OF
Social Services SUPERVISORS AND COUNTY ADMINISTRATOR
Personnel
M382 (10/88)
BY DEPUTY
In addition to the personnel costs, this department will
require equipment (computer terminals, printers, controllers,
desks, chairs, book cases, filing cabinets, typewriters,
calculators) for the additional personnel.
CALCULATION - EQUIPMENT COSTS
$24 ,200 (Equipment Costs - Desks, chairs, book cases for 17
EW Specialists, 5 EW II's at $1,100 each)
$5,463 (Equipment Costs - 3 EW Sup I's at $1 ,821 each)
$4 ,470 (Equipment Costs - 3 Clerks Experienced Level at
$1490 each)
$9, 338 (7 terminals, one per four workers at $1, 334 each)
$5,100 ( 3 printers, 1 per unit at $1 ,700 each)
$12 ,400 ( 2 controllers at $6, 200 each)
$980 (7 computer tables at $140 each)
$2 ,205 (7 computer chairs at $315 each)
$64 ,156 TOTAL EQUIPMENT COSTS
$64,156 TOTAL EQUIPMENT COSTS
$38,494 60% Federal/State Reimbursement
$25,662 40% County Share
SUMMARY OF COSTS
$911,964 Annualized Salaries - 28 positions
$717,863 Federal/State Reimbursement
$194, 101 County Share
$64 ,156 Total Equipment Costs
$38,494 Federal/State Reimbursement
$25,662 County Share
$194 , 101 County Share - Personnel Costs
$25 ,662 County Share - Equipment Costs
$219,585 Total County Share
ANNUALIZED COSTS FOR FY 89/90
(4 Months 3/1/90 - 6/30/90)
$48,525 Personnel Costs
$25 ,662 Equipment Costs - One Time Costs
$74 , 187 Annualized County Costs for FY 89/90
$2 , 197 (Monthly salary, 1 Clerk Experienced Level)
$26, 364 (Annual salary, 1 Clerk Experienced Level)
$79,092 (Annual salaries, 3 Clerks Experienced Level)
SUMMARY - PERSONNEL COSTS
$565,692 Annual salaries, 17 EW Specialists
$154,680 Annual salaries, 5 EW II's
$112,500 Annual salaries, 3 EW Sup I
$79 ,092 Annual Salaries, 3 Clerks Experienced Level
$911,964 Total Annual Salaries
The federal/state funding reimbursement for the 17 EW
Specialists, 5 EW II's and 3 EW Supervisor. Vs is dependent upon the
programs to which these positions are assigned. The programs and
reimbursement are as follows:
19.5 positions AFDC/NAFS
AFDC/NAFS 19.5 positions (11 .5 EW Spec, 5 EW 11, 3 EW Sup I)
75% State/Federal Reimbursement
Medi-Cal 5.5 EW Specialists positions
100% State/Federal Reimbursement
Clerical/Adm. Support 3 .0 Clerk Experienced Level positions
60% State/Federal Reimbursement
SUMMARY NET COUNTY COSTS - PERSONNEL
AFDC Z NAFS
$382,674 Total salaries - 11.5 EW Specialists
$154,680 Total salaries - 5 EW II's
$112 ,500 Total salaries - 3 EW Supervisor I's
$649,854 Total salaries AFDC/NAFS
$487,390 75% State/Federal Reimbursement
$162 ,464 *25% Net County Share 19.5 positions
MEDI-CAL
$183 ,018 Total salaries - 5. 5 EW Specialists
100% State/Federal Reimbursement
CLERICAL SUPPORT
$79,092 Total salaries - 3 Clerks-Experienced Level
$47,455 60% State/Federal Reimbursement
$31,637 *40%, Net County Share
This department budgeted for the additional twenty eight
positions within our approved 1989-90 budget and therefore
will absorb the county costs within our approved budget level .
This department plans to phase in the filling of the 28
additional positions over the remaining four months of this
fiscal year (March 1, 1990 - June 30, 1990) with the bulk of
hirings scheduled for May, 1990. Therefore the annualized
salary costs for this fiscal year will probably be one-fourth
of the total $194 ,101 personnel costs or $48, 525 personnel
costs for this fiscal year.
BACKGROUND f REASONS FOR REQUEST
The Social Service Department requests the additional
positions in order to address backlogs in the processing of
applications and to accommodate projected caseload growth.
Both the Antioch and Martinez District offices are
experiencing four to six week backlogs in the processing of
applications. for public assistance.
This backlog is out of compliance with federal
regulations since AFDC and Medi-Cal regulations require that
assistance . be granted within 45 days from date of
applications. Food Stamp regulations require assistance be
granted within 30 days from date of application. This
department has taken emergency measures such as the
reassignment of eligibility personnel from central
administration and authorization of overtime for Eligibility
Work Supervisor I's to address the intake crisis. However
these are interim measures only and the situation can only be
resolved with the permanent assignment of additional
Eligibility Work Specialists to process the current backlog of
applications and projected increase in applications.
In addition as part of the recently completed
negotiations with Social Services Union, Local 535, this
department committed to staff at levels to meet projected
caseload growth. The department fiscal division has completed
an analysis and projection which indicated this department
requires the additional positions to address the backlog and
to meet projected caseload growth.
The addition of the requested positions will allow the
department to staff the Intake functions at the district
offices at an adequate level and also to follow through on our
commitment to staff at the level to meet projected growth.
The additional EW Specialist positions will be assigned
to Intake functions at the four district offices. The
majority of these positions will be assigned to the Antioch
and Martinez offices. The EW II's will be assigned to
Continuing Units at the district offices with the bulk of
hiring done in May, 1989 probably with hiring for the next EW
I class. The three EW Supervisor I and Clerk-Experienced
Level positions are required for supervision of clerical
support of the new units which will be needed as a result of
the additional twenty-two line positions.
CONSEQUENCES OF NEGATIVE ACTION
If these additional positions are not approved, this
department cannot reduce the intake backlogs experienced at
our Antioch and Martinez district offices. This will result
in continued non-compliance with federal and state regulations
which puts the County at extreme risk for litigation. In
addition the County and this department will not be able to
meet its commitment to staff at a level to meet caseload
growth.
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No15291. POSTON ADJDSNP1BQUE3T
. . Sate: 2/19944
. . ... :..Dept No./.: _.._._..:--COPER
Department Social Service Budget Unit No. 0500 Org. No. Agency No. 53
Action Requested: Add seventeen (40/40) EW Specialists; Five (40/40) II9 II's; Three (40/40)
EW Supervisor I's; Three (40/40) Clerk-Experienced Level Positions
Proposed Effective Date: Day after Board
-approval.. ..
Explain why adjustment is needed: Additional positions required to address backlogs and to
meet project case growth.
Classification Questionnaire attached: .Yes No .X
Cost is within department's budget: Yes X No .
Total One-Time Costs (non-salary) associated with this request: $
-Estimated Total-cost of adjustment (salary/benefits/one-tim - - - - ---
Total Annual Cost $ 97(0 10 � gt County Cost $ .2-/7 P3
Total This FY $ 312jg69 N.C.C. This FY $ 7t_isy
Source of Funding to Offset .Adjustment:. fundin included with department's appzqwd :1989/90
budget
.
Department must initiate necessary appropriation adjustment
and submit to CAO. Use additional sheets .for further
explanations or comments. (for) Department Head
-----------------
Reviewed by CAO and Released To Personnel Department
Deputy unty Administrator Date
Personnel Department Reconime*+dation Date: -7L
Add 17 40/40 Eligibility Work Specialist positions , Salary Level C5 1492 ($201:9-2455)9.
5 40/40 Eligibility Worker II 's , Salary Level C5 1419 ($1877-2282) , three 40/40
Eligibility Work Supervisor I 's , Salary Level XB 1660 ($2275-2903) and three 40/40 .
Clerk - Experienced Level positions ,- Salary Level C5 1259 ($1600-1945).
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt. Salary Schedule, �as described above.
Effective: Elday following Board action.
❑ �- a -qo
Date (roT Di ctorPersonnel
------------------------------------------------------------- -- ----------------
.Co y Administrator Recommendation Date: Z- /.S 0
Approve Recommendation of..Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
(for County Aldministrator
Board of Supervisors Action Phil Batchelor, Clerk of the Board of
Adjustment APP`ROVED/flT8ffFRE1 on FEB 2 7 1990 Supervisors and County Administrator
Date:
FEB 2 7 1990 By: hear ,
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
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