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Home My WebLink AboutMINUTES - 02131990 - 1.65 TO: BOARD OF SUPERVISORS Contra '1 I c FROM: �^ Costa Phil Batchelor, County Administrator p� DATE; February 5 , 1990 ��;: �>=��° County SUBJECT: PROGRESS REPORT # 16 FROM O'BRIEN-KREITZBERG ON WORK ON THE COUNTY' S DETENTION FACILITIES SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOPRYIENDATION Acknowledge receipt of Progress Report # 16 from O'Brien-Kreitzberg & Associates, Inc. on work on the County' s detention facilities for the month of November, 1989 . BACKGROUND: Each month the County' s Construction Manager for the West County Justice Center and Martinez Detention Facility, O'Brien-Kreitzberg & Associates, Inc. files a progress report with the County on the work they are supervising on the construction of the West County Justice Center and the Main Detention Facility in Martinez. Progress Report # 16 for November, 1989 notes, in regard .to the West County Justice Center that the Contractor' s progress has slipped the last two months. In lieu of being ahead of schedule, the Contractor is now on the brink of falling behind schedule. This delay is due to a lack of manpower for electronics, HVAC and plumbing which is delaying follow-on trades. The Contractor has signed a new sub-contract for electronics and more personnel have been brought on board. The report also notes that Changes and Potential Changes equal 97% of the $1. 58 million contingency, leaving a balance of $34,800 . In regard to the Main Detention Facility in Martinez, the Progress Report notes that comments on the 90% complete contract documents were received from the Department of Correction on November 20, 1989 . The architect is now able to complete the contract documents for bidding. These final corrections will be CONTINUED ON ATTACHMENT: Yes YES SIGNATURE: &Z�/ L Li%Lfowe4 RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE /' X APPROVE OTHER SIGNATURE S: G/' �?�J�L ACTION OF BOARD ON FPhru a rY 1-3 , 1990 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE -X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED February 13, 1990 Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382 (10/88) BY !t/l dJj. 'DEPUTY made in December. A meeting with the County' s project team will be scheduled in January and the corrected drawings will then be returned to the State Fire Marshal for final review. These documents should be issued for bidding in late January or February, 1990. The Project Manager still estimates that the project is currently -projected to be over budget by $290 ,000 . In regard to the Marsh Creek Detention Facility, the Progress Report notes that miscellaneous "punch list" and warranty work is ongoing. Work by different subcontractors is being done concurrent with work on the additional classrooms currently being installed at Marsh Creek by the same contractor. The financial analysis shows a remaining budget of $1. 3 million. Tq,Colo CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 WEST COUNTY JUSTICE CENTER MARSH CREEK DETENTION FACILITY MARTINEZ DETENTION FACILITY O'BRIEN-KREITZBERG & ASSOCIATES, INC. Project and Construction Managers Or rien- reitzber Professional Construction Managers" December 27, 1989 Mr. George Roemer Director, Justice System Programs Office of the County Administrator County Administration Building Martinez, CA 94553 Subject: CONTRA COSTA COUNTY JUSTICE PROGRAM Progress Report No. 16 Deav Mr. Roemer: Enclosed for your information is the Contra Costa County Justice Program Progress Report for November 1989. Sincerely, O'BRIEN-KREITZBERG & ASSOCIATES, INC. Rob L. H. Robinson, AIA Construction Manager Enclosure Ha'%side Plaza l le hone (41i )188 PS8 The I-'nib:ircadeio San Francisco,CA 9410� CO,NTRA COSTA COUNTY J.�'TS T I C E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 DISTRIBUTION LIST CONTRA COSTA COUNTY P. Batchelor - County Administrator G. Roemer - Director, Justice System Programs R. Rainey - Sheriff-Coroner J. Mitosinka - Sheriff's Department L. Ard - Sheriff's Department J. Robinson - Sheriff's Department (2) C. Dean - Sheriff's Department W. Schmidt - Sheriff's Department C. Kizziah - Criminal Justice Programs R. Rygh - General Services Department T. Mann - General Services Department S. Marchesi - County Counsel's Office DWORSKY-DESIGN PARTNERSHIP J. Smith - Los Angeles J. Kibre - San Francisco O'BRIEN-KREITZBIMG & ASSOCIATES B. Johnson R. Robinson (4) R. Rudden L. Stoll L. Togashi G. MacClelland CONTRA COSTA COUNTY J -USTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 C 0 N T E N T S Page I. EXECUTIVE BRIEF & SUMMARY I 11. DETAILED PROJECT INFORMATION 9 A. SCHEDULE ANALYSIS 11 B. FINANCIAL ANALYSIS 19 III. ATTACHMENTS 29 A. COST SUMMARY 31 B. POTENTIAL CHANGE ORDER LOGS 35 C. POTENTIAL CLAIM LOG 45 D. SCHEDULE 47 CONTRA COSTA COUNTY J;U 'S T ICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 1 r S E C T I O N I EXECUTIVE BRIEF & SUMMARY -1- CONTRA COSTA COUNTY J -U, STICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 EXECUTIVE BRIEF WEST COUNTY JUSTICE CENTER, A. SCHEDUI.E. STATUS: Project B ON SCHEDULE W AHEAD BEHIND Progress Extensions Slippage Completion Forecast 78.3% 23 calendar days N.A. 5/2/90 5/12/90 Comment: 1. In addition to the 23 calendar day time extension already granted, an additional 10 day time extension has been negotiated and will be recommended for County approval (PCO B159) once it is returned by the contractor. B. COST STATUS: WITHIN BUDGET (X) UNDER OVER Estimate Encumbrances Forecast Remaining Contingency $48,760,695 $42,930,082 $46,500,000 $ 34,800 ( 3%) Comment: 1. Changes and Potential Changes equal 97% of the $1.58 million contingency. (Projects A & B combined). C. ISSUES: GENERAL (X) IMPORTANT CRITICAL Comment: 1. Increased activity with change orders And some major equipment additions has nearly use up the change order allowance. MARTINEZ DETENTION FACILITY A. SCHEDULE STATUS: ON SCHEDULE AHEAD BEHIND (X) Comment: 1. Contract Documents Phase began in April. The State's review comments to the 90% complete contract documents were received by the County on November 27. The Architect is now able to finish the contract documents B. COST STATUS: WITHIN BUDGET UNDER OVER (X) ESTIMATE ENCUMBRANCES FORECAST REMAINING CONTINGENCY $740,000 $263,175 $1,030,000 N/A C. ISSUES: GENERAL (X) IMPORTANT CRITICAL Comment: 1. A final. review meeting with the Architect and the County's Project Team will be scheduled once the design review comments have been incorporated in the contract documents. -2- C O N T R A C O S T A , COUNT Y J .U�;S TIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 EXECUTIVE SUMMARY A. INTRODUCTION: This report is subdivided into three major sections: 1) Executive Brief .and Summary, 2) Detailed Schedule and Financial Information and 3) Attachments. It describes the design and construction progress for the West County Justice Center, Marsh Creek Detention Facility and Martinez Detention Facility achieved during the period of November 1989 as well as Areas of Concern. B. GENERAL: 1. West County Justice Center a. Revised Environmental Impact Report The County's comments to the administrative draft of the EIR will be sent to the consultant in early December. b. WCJC Advisory Group The Advisory Group's next quarterly meeting is December 6. -3- CONTRA COSTA COUNTY J"USTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 C. SCHEDULE: 1. West County Justice Center a. Design: The 100% complete furniture contract documents were received on November 17. b. Construction: 1) Contract A: Substantially complete. 2) Contract B: Construction contract critical activity is the installation of electrical and communication wiring at the Administration Building and Housing Buildings No. 4, 5, 6, 7 and 8. Schedule status was as follows: Construction Approved Contractor Legal Forecasted ` Progress Extension Slippage Completion Completion ------------ --------- ---------- ---------- ---------- 78.3% 23 days 10 5/02/90 5/12/90 Based on Construction Manager's interpretation of the Contractor's CPM schedule update including adjustments for rain delays and other contract time extensions. 2. Marsh Creek Detention Facility , a. Construction ♦ Modular Dormitories Miscellaneous "punch list" and warranty work is ongoing. Work by different subcontractors is being done concurrent with work on the additional classrooms currently being installed at Marsh Creek by the same contractor. -4- CO ,NTRA COSTA COUNTY X'U,STIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 3. Martinez Detention Facility a. Design The Board. of Corrections submitted their review comments to the 907 complete contract documents on November 20. The Architect is now able to complete the contract documents for bidding. D. FINANCIAL: 1. Program Budget Original Budget Recorded Current �Under(Over) Description: Estimate Allocation Encumbrances' Expenses Forecast _: Estimate WCjC 11$48,760,695 :$45,636,548 $43,147,913 :$30,544,305 :$46,500,00-0 :$2,260,695 MCDF 6,870,000 2,348,667 5,557,384*: 5,556,844 6,870,000 0 MDF 740,000 325,000 268,175 183,749 1,030,000 (290,000) TOTAL :$56,370,695 ;$48. 310,215 $48,973,472 ',$36-,284,898 :$54,400,000 :$1,970,695 Encumbrance will exceed County allocation until contract with Board of Corrections for modular dormitory construction is executed. 2. West County Justine Center Construction Contracts A & B: A. Encumbered for., Construction: $31,898,554 B. Change Order Allowance: 1,583,169 C. Approved Change Orders: 506,844 D. Changes in Progress: 959,109 E. Balance of Change Order Allowance: 30,668 F. Claims (Project B only) 142,013 Includes Change Order Allowances. 3. Marsh Creek Detention Facility Program Budget: $6,870,000 Encumbered: - 5,557,384 Professional services: $ 573,183 Construction/equipment: 4,808,872 Miscellaneous: 175,329 Budget Remaining: $1,313,616 4. Martinez Detention Facility Professional Services Budget: $200,000 Encumbered to Date 166,440 Expenses Reported:, 84,265 -5- CONTRA COSTA COUNTY JUSTICE - PROGRAM PROGRESS REPORT NO. 16 NOVEKHR 1989 E. MAJOR AREAS OF CONCERN: 1. West County Justice Center: Contract B: Walsh Construction Company a. Ground Conductors: Issue: The ground system designed for the project includes an elaborate dual, ground fault interceptor system that surpasses the performance of grounding wires. The ground fault system is not yet incorporated into the national electric code. Therefore, the grounding conductors for four of the ten main panels are not the proper size. The Construction Manager asked the County Building Inspection Department to consider the existing sized grounding conductors in light of the ground fault interceptor system but this request was denied and the Department requires the, grounding conductors be sized in accordance with the code. Action: The Construction Manager has directed the contractor to replace three of the conductors and to r6-size the circuit breaker on the fourth, so that they will comply with the County code inspector's interpretation. b. Water Repellant Coatings: Issue: The specified water repellant is not performing as expected. During the performance spray test, water is penetrating thru to the inside face of the block. Action: The Construction Manager has directed the. contractor to stop ' the application of water repellant. The CM has obtained a consultant and testing firm to determine if this material is performing as expected and if this is the proper material for the project. The Construction Manager has also contacted three other water repellant suppliers and is testing their products on this project to determine the best product. C. Gas Piping: Issue: The County Building Inspection Department directed the contractor to use galvanized iron pipe in lieu of black iron pipe in exterior locations as specified. The Construction Manager estimated this change would cost approximately $35,000. Action: The Construction Manager has researched the codes and the prevailing practice concerning exposed gas lines and finds that the code allows either black iron or galvanized pipe. Therefore, the County Code Department was requested to reconsider their direction to avoid the change. -6- CONTRA COSTA COUNTY J,*..USTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989' Contract B: Walsh Construction Company(Cont'd) d. Fencing: Issue: The Contractor has objected to the use of the specified 11 gauge hog rings as a fastening device for attaching the hard cloth to the tie wires on the outer fence. The Contractor claims it is impossible to use the 11 gauge hog rings because they tear up the 22 gauge hard cloth. Action: The Construction Manager has directed the Architect to research other fences with the hard cloth to determine if 9 gauge hog rings are used to fasten them. e. Temporary Heat: Issue: Many of the finish items will be installed during the winter and are susceptible to damage under cold, damp conditions. The Contractor stated that he intends to use the permanent building heating system to furnish temporary heat to protect these items. Action: -The Construction Manager will research the plans and specifications to determine if use of heat is allowed. f. Seamless Floor Claim: Issue: The Contractor has issued his claim requesting a final decision by the County. Action: The Construction Manager will schedule a meeting with the County to hear the contractor's claim. g. McClenahan's Reservation: Issue: The Contractor has made the allegation that his mechanical subcontractor, McClenahan, cannot fully evaluate the schedule effect on change orders until all of the change orders are evaluated in total. Action: The Construction Manager has denied this allegation because the contract documents are very clear that each and every change order must be evaluated separately. h. Arcade Column Claim: Issue: The Contractor has issued his claim requesting a final decision by the County. Action: The Construction Manager will schedule a meeting with the County to hear the contractor's claim. CONTRA COSTA CO U N T Y JTSTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 Contract B: Walsh Construction Company(Cont'd) i. County Code Changes: . Issue: The Contractor has alleged that the interpretation of building fire separation made by the County Building Inspection Department has cost him time and money. Action: The Construction Manager denied the claim because the contractor failed to provide a schedule analysis. However, the Construction Manager also expects the contractor to return this claim with his backup documentation and the Construction Manager is preparing a response. j. Multiplicity Claim: Issue: The Contractor has alleged that he has lost time and money because of the quantity of changes; therefore, he intends to file a claim at the end of the project for additional compensation. Action: The Construction Manager has denied the allegation because the contract documents state that the Contractor should be prepared for as many as 1,000 RFIs plus a 5% change order allowance. The impact of each change will have to stand on its own. k. Security Fence Fabric: Issue: The Sheriff has requested a meeting with the Security Consultant since they are concerned with the specified non-climbable fabric. Action: A meeting was held on October 5. The Security Consultant is to provide requirements to test the fence system. .1. Schedule: Issue: The Contractor's progress has slipped the last two months. In lieu of being ahead of schedule, they are now on the brink of falling behind schedule. Action: The Contractor's delays are due to a lack of manpower for electronics, HVAC and plumbing which is delaying follow-on trades. The Contractor has signed a new sub-contract for electronics and more personnel have been brought on-board. ' CONTRA COSTA COUNTY J -U:S TIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 S E C T I O N I I D E T A I L E D P R O J E C T I N F O R M A T I O N -9- CONTRA COSTA COUNTY J ,USTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 S E C T 1 0 N I I DETAILED PROJECT INFORMATION CONTENTS: A. Schedule Analysis: 1. General 2. West County Justice Center a. Design b. Construction 3. Marsh Creek Detention Facility a. Construction 4. Martinez Detention Facility a. Design B. Financial Analysis: 1. General 2. West County Justice Center a. Design b. Construction 3. Marsh Creek Detention Facility a. Construction 4. Martinez Detention Facility a. Design -10- C O N T R A . COSTA ' COUNT Y J•U S T I C E PROGRAM _ PROGRESS REPORT NO. 16 NOVEMBER 1989 SECTION II/PART A S C H E D U L E A N A L Y S I S CONTRA COSTA COUNTY- J ' S T I C E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 SCHEDULE ANALYSIS 1. GENERAL: The detailed schedule report is subdivided by three projects: 1) West County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez Detention Facility. The three projects are further divided into the design and construction phases. The design portion will include general design data and a progress narrative. The construction section will be subdivided by each contract and will provide contract data, a progress narrative, plus a bar chart. 2. West County Justice Center a. Design: The status for ongoing design phase is: Equipment - Complete. Signage - Complete. Furniture - Complete, the P.M. , Transition Team and purchasing need ,to review the method of furniture and equipment procurement and begin the process. b. Construction: The West County Justice Center project includes two contracts: 1) The first contract was for the rough grading of the project site (Contract A), which is substantially complete. 2) The second is for the construction of the detention facility (Contract B). The detailed reports for each contract follow: -12- CO -NTRA COSTA COUNTY J'U-STIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 SCHEDULE ANALYSIS West County Justice Center Site Grading Contract CONTRACT A: Oliver de Silva Report Date: November 25, 1989 I. SCHEDULE STATUS: PROGRESS TO DATE: PLANNED: 100% ACTUAL: 99% INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS TIME EXTENSION REQUESTED: 84 CALENDAR DAYS TIME EXTENSION APPROVED: 84 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS NOTICE TO PROCEED: 10/12/87 INITIAL CONTRACTUAL COMPLETION: 4/8/88 REVISED CONTRACTUAL COMPLETION: 7/2/88 SUBSTANTIAL COMPLETION: 7/2/8.8 COMPLETION VARIANCE: 0 CALENDAR DAYS 2. PROGRESS NARRATIVE: The installation of the pump station equipment started in September. The delay in the delivery in equipment parts has delayed completion until December. This delay is not affecting Project B. -13- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO.. 16 NOVEMBER 1989 SCHEDULE ANALYSIS West County Justice Center Construction Contract CONTRACT B: Walsh Construction Company Report Date: November 25, 1989 1. SCHEDULE STATUS: PROGRESS TO DATE Planned: 79.5% Actual: 69.8% INITIAL CONTRACTUAL DURATION: 640 CALENDAR DAYS TIME EXTENSION REQUESTED: 32 CALENDAR DAYS TIME EXTENSION APPROVED: 23 CALENDAR DAYS TIME EXTENSION PENDING: 10 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS NOTICE TO PROCEED: 7/8/88 INITIAL CONTRACTUAL COMPLETION: 4/9/90 REVISED CONTRACTUAL COMPLETION: 5/2/90 FORECASTED COMPLETION: 5/12/90 COMPLETION VARIANCE: 10 CALENDAR DAY Once the 10 day time extension is approved, the contractor will be on schedule. 2. PROGRESS NARRATIVE The rate of construction slowed during November. The major delay was preparing areas within Building #1 for the communication and kitchen equipment. Because those areas of the building were not completed, the communication and kitchen equipment was not delivered and installation did not begin. -1.4- C O -N T R A COSTA COUNTY J 'U S T I C E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 2. PROGRESS NARRATIVE (Cont'd) a. Building One (Administration Building): The work is behind schedule. The current critical activities are partition walls, and the installation of kitchen and communication equipment. A separate sheet rock taping crew has been employed for this building to help and the contractor has been directed to complete specific areas in order to start other activities. b. Building Two (Medical/Dental/Library/Classroom Building): The work is on schedule. The current critical activity is partition walls, which is progressing as scheduled. C. Building Three (Multi-purpose Building): The work is on schedule, although it shows signs of slipping. The current critical activity is duct work which is significantly behind schedule.. The metal studs and door frames have been installed out of sequence and ahead of schedule. The contractor has been directed to start partition walls even before the ductwork is finished to prevent delays. d. Building Four (Intake Housing/Central Visiting): The work has fallen behind schedule. The structocore system for the walls of security cells have proven much more complicated and difficult than anyone expected. Also, a multitude of details have been issued by the Architect that were not shown in the original contract documents. The current concern is the drying time of the plaster, which is susceptible to weather conditions and may be the controlling factor for completion. e. Building Five (Inmate Housing): Ahead of schedule. The current critical activity is communication wiring and terminations. f. Building Six (Inmate Housing): Ahead of schedule. The current critical activity is communication wiring and terminations. g. Building Seven (Inmate Housing): Ahead of schedule. The current critical activity is communication wiring and terminations. h. Building Eight (Inmate Housing): On schedule. The current critical activity is communication wiring and terminations. 3. PROGRESS BAR CHART: A progress bar chart is included to this report (Attachment D). It compares the actual physical progress of field activities to their scheduled progress. As of the end of November, construction is about 78.3% complete compared with the scheduled completion of 79.5%. -15- CONTRA COSTA COUNTY J U S T I C E PROGRAM PROGRESS REPORT NO. 16 NOVE BER 1989 " s 3. Marsh Creek Detention Facility a. Construction Currently the Marsh Creek Detention Facility program includes the contract for the construction and installation of the modular dormitories. The report for this project follows: -16- . C O .N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 SCHEDULE ANALYSIS Marsh Creek Detention Facility Modular Dormitories CONTRACTOR: Meehleis Modular Buildings, Inc. Report Date: . November 25, 1989 1. SCHEDULE STATUS: PROGRESS TO DATE Planned: 100% Actual: 99% INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS TIME EXTENSION REQUESTED: 25 CALENDAR DAYS TIME EXTENSION APPROVED: 25 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 54 CALENDAR DAYS NOTICE TO PROCEED: 8/2/88 INITIAL CONTRACTUAL COMPLETION: 2/18/89 REVISED CONTRACTUAL, COMPLETION: 3/15/89 ACTUAL COMPLETION: 4/21/89 COMPLETION VARIANCE: 37 CALENDAR DAYS 2. PROGRESS NARRATIVE: a. The Contractor has not yet requested a time extension for additional rain delays in February and March. Punch list and warranty work activity is ongoing, albeit very slowly. If not completed by the end of the year, the contractor will be put on notice. -17- CO-NTRA COSTA COUNTY J11STICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 4. Martinez Detention Facility a. Design The Board of Corrections/State Fire Marshal design review comments were received on November 27 and forwarded to the Architect for incorporation into the contract documents. These final corrections will be made in December. A meeting with the County's project team will be scheduled in January and the corrected drawings will then be returned to the State Fire Marshal for final review and stamping. These documents should be issued for bidding in late January or February. -18- . CONTRA C O STA COUNTY J U-;S TIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 SECTION II/PART B F I N A N C I A L A N A L Y S I S -19- CONTRA COSTA COUNTY J-USTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 SECTION II/PART B FINANCIAL ANALYSIS 1. General: The detailed financial report is divided into three projects: 1) West County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez Detention Facility. The projects are further divided into the Design and Construction phases. The Design portion will include a narrative. The Construction section will be subdivided by each contract and will provide contract data, where available, narratives and cost curves. 2. West County Justice Center a. Design: The Architect's basic fee is $2,494,423 of which $2,344,380 (947.) has been paid. In addition, the Architect has been authorized $608,276 for extra services, of which $539,256 (89%) has been paid. b. Construction: The West County Justice Center financial report includes two contracts: 1) The first contract was for the rough grading of the project site (Contract "A") which is substantially complete. The remaining contingency for Contract "A" is $3,892. 2) The second contract is for the construction of the detention facility (Contract "B"). The remaining contingency for Contract "B" is $34,411. The detailed report for each contract follows: -20- CONTRA COSTA COUNTY JU'S'TICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER .1989 FINANCIAL ANALYSIS West County Justice Center Site Grading Contract CONTRACT A: Oliver de Silva Report Date: November 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $1,367,785 B. CONTINGENCY $ 136,389 C. BUDGET (A + B) $1,504,174 D. APPROVED CHANGE ORDERS $ 127,319 E. NUMBER OF CHANGE ORDERS 29 F. CHANGES IN PROGRESS $ 5,178 G. CONTINGENCY BALANCE (B - D - F) $ 3,892 H. CLAIMS $ 0 I. POTENTIAL EXPOSURE (A+D+F+H) $1,500,282 J. VARIANCE $ 3,892 K. PAYMENTS PROCESSED TO DATE (November 13 report) $1,469,725 L. PAYMENT REQUESTED (Work thru November) $1,469,725 Includes the 5% Supplemental Work Allowance ($68,389), the $48,000 right-of-way delay negotiated settlement and $20,000 approved by the Board of Supervisors in April for pending change orders. 2. NARRATIVE: a. The revised circuitry has been ordered for the pump controls. b. One set of valves had to be replaced, because the bolt pattern is different from the continuous piping. Those valves were delivered and installed in November. i -21- CONTRA COSTA COUNTY JU-S. TICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 FINANCIAL ANALYSIS West County Justice Center Construction Contract CONTRACT B: Walsh Construction Co. Report Date: November 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $28,947,600 B. CONTINGENCY $ 1,446,780 C. BUDGET (A + B) $30,394,380 D. APPROVED CHANGE ORDERS $ 466,073 E. NUMBER OF CHANGE ORDERS 124 F. CHANGES IN PROGRESS $ 946,296 G. CONTINGENCY BALANCE (B - D F) $ 34,411 H. CLAIMS $ 142,013 I. POTENTIAL EXPOSURE (A+D+F) $30,347,978 J. VARIANCE $ 34,411 K. PAYMENTS PROCESSED TO DATE (Nov. 13 report) $18,778,075 L. PAYMENTS REQUESTED (Work thru Nov. ) $21,793,466 Claims not included in Item I. A. The contingency has been reduced significantly since the last reporting period due to a number of factors such as an increase in trades on the jobsite and County requested changes. A number of the large County requested changes were processed during this last period. The general responsibility for the changes are as follows: - 1. Potential Architect errors/omissions: $820,552 2. County code changes: 113,723 3. Additional equipment: 286,468 4. County requests (excluding equipment): 195,420 5. Differing site conditions: 16,142 6. Miscellaneous site conditions: <19,936> TOTAL $1,412,369 -22- CON -TRA COSTA COUNTY JU -STIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 CONTRACT B: WALSH CONSTRUCTION COMPANY (continued) B. PC's issued or initiated for pricing this period: 153 ROOF CURB SHEATHING 168 TUBE COLUMNS @ ROLL-UP DOORS 197 STEPPED FOOTINGS 216 PLASTER FURRING @ DAYROOM-BLDG. 4 222 REVISE DUCTS @ GRILLES-BLDG. 4 224 CEILING REVEALS 225 FIRE LINE CHECK VALVES 226 ELECTRICAL OUTLETS @ ROOM 12020 227 HOSE BIBB FOR CARPET SHAMPOO MACHINE 228 MAIL COLLECTION UNITS 229 SECURITY GRILLE BACKING @ BUILDING 1 230 HIGH STRENGTH GROUT @ CELL WINDOWS 231 SITE GAS LINE STUB OUT 232 MODIFICATIONS TO ROOMS 11149 AND 11150 233 VIDEO ARRAIGNMENT, ROOM 41070 234 ISLAND VENT PIPING 235 FUEL TANK VENT PIPING 237 LOCK REVISION - 238 COLUMN PROTECTION 239 CASEWORK PROTECTION 240 SLIDE BOLTS @ FOOD PASS 241 RE-SIZE WATERLINES 243 PHONE PULL BOX AND CATV 245 COUNTER @ VISITORS' ROOM 246 RONDO DIVIDER OUTLET 247 COLOR @ ROOM 12014 248 POWER FILE ROOM 249 REVISE RECEPTACLE @ ROOM 11164 250 DUCTWORK @ SWITCHGEAR ROOM 251 UNDERCOUNTER REFRIGERATOR 252 DIAGONAL BRACING FRAME 253 STAINLESS STEEL PANELS @ UDS 254 INCREASE DOORSIZES @ RMS. 11071C,E 255 WELD STAINLESS STEEL DUCTWORK 257 CAP AT VISITORS TUNNEL 258 RELOCATE SINK AT ROOM 21016 259 ABORT SWITCHES @ FACP 260 CLOTHING CONVEYOR CONTROLLERS 262 ROOF LADDER @ BUILDING I 263 FIRE SYSTEM SWITCHES 3. COST CURVES: (see attached) A cost curve is attached.- comparing the actual progress (cumulative actual value of work completed and permanent materials delivered to site) as of the report date (1.1/25/89) to the Contractor's forecast progress. The Contractor's forecasts (early start forecast and late start forecast) are based on the values assigned to individual activities in the Contractor's 12/23/88 revised baseline schedule. The actual value of base contract work completed to date is $21,423,879; for change orders, it is $369,587. The total value to date becomes $21,793,466. The actual amount of payment to the Contractor is the actual value of work less retention placed in an escrow account. -23- U N ca law) 00 O c CT N �y co O N J M - N \ T� N - - 00 U 0) ,a 3 — Cv � o _ C4 Q U 'D CI1 _ 0) N c0 10 \ > dP co o W co W \ O (.) w C� a� q Z w04 o - \J O w CL E +' Cm 1 � G' I— t E-+ co Z U o � \ C:7 O v n — O rJ - \ 04 N o (0 $4 M w bo O m z ro Q olz � _ 00 00 v; A E u F � \ C 014 O u — Q a co D _ O rn .. t - O Go r� 03 CD y p 00 QD ,I- CV O co c.o CV O c0 "t CN O (,D CV CV CN CN Com! O (sv0�ll!V�i) CONTRA COSTA C O U N T Y J U S°T I C E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 3. Marsh Creek Detention Facility a. Construction: The Marsh Creek Detention Facility financial report consists of the project to design, fabricate and install two 120-bed modular dormitories. The contract award was $2,571,450 of which $122,450 is a supplemental work allowance for change orders. The project to upgrade the wastewater system is complete and has been closed out. -25- CONTRA COSTA COUNTY JU4S, TIC E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 FINANCIAL ANALYSIS Marsh Creek Detention Facility Modular Dormitories Construction Contract CONTRACT Meehleis Modular Buildings, Inc. Report Date: November 25, 1989 1. FINANCIAL STATUS: A. CONTRACT AWARD $ 2,449,000 B. CONTINGENCY $ 122,450 C. BUDGET (A '+ B) $2,571,450 D. APPROVED CHANGE ORDERS $ 113,264 E. NUMBER OF CHANGE ORDERS 31 F. CHANGES IN PROGRESS $ 3,500 C. CONTINGENCY BALANCE (B D F) $ 5,686 H. CLAIMS $ 0 I. POTENTIAL EXPOSURE (A+D+F) $ 2,554,814 J. VARIANCE $ 5,686 K. PAYMENTS PROCESSED TO DATE (Nov. 13 report) $ 2,554,609 L. PAYMENTS REQUESTED (Work thru Nov. ) $ 2,554,609 2. NARRATIVE: A. PC's Issued or Initiated for Pricing This Period None -26- COSTA COUNTY JUISTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 B. Status of 33 PCO's issued/initiated to date is as follows: 1. Awarded (30): PC I, ], 4^ 5, 8, 7, D, g, 10, ll, 12, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24, 25, 27, 28, 29, 30, 31, 32 and 33 2. Voided (3): PC 2, 13, 26 3. CO Pending (l): PC 34 -27- CONTRA C O S T A" CO U N T Y J•U S T I C E PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 4. Martinez Detention Facility a. Design: To date, $84,265 in professional services fees have been recorded out of $166,440 encumbered. -28- CONTRA COSTA . COUNTY JU°STI CE . PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 S E C T I O N III A T T A C H M E N T S -29- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO, 16 NOVEMBER 1989 S E C T 1 0 N I I I C 0 N T E N T S: I Attachment A . . . . . . . . . . . . . . . . . . . . . . . . . . Cost Summary a. West County Justice Center b. Marsh Creek Detention Facility c. Martinez Detention Facility 2. Attachment B . . . . . . . . . . . . . . . . . Potential Change Order Logs a. West County Justice Center, Project A b. West County Justice Center, Project B C. Marsh Creek Detention Facility, Modular Dormitory Project 3. Attachment C .. . . . . . . . . . . . . . . . . . . . . Potential Claim Log a. West County Justice Center, Project B 4. Attachment D . . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule a. West County Justice Center. Project B -30- CONTRA COSTA COUNTY XTSTICE PROGRAM PROGRESS REPORT NO. 16 NOVEMBER 1989 A T T A C H M E N T A -31- C) C14 00 C) CD C) C) O U) Ln 4J C) CY) CD C) C> (14 C) C14 -4 m W W c:> V) Ln CD C) N O 00 %D c 0 ON CD C> " CD ON ON 4j C14 Ln Le) C) Lr) r- C) (n tn to 'A %0 PA ca 1-1 U 41 pa r-4 H V) 40. 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