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HomeMy WebLinkAboutMINUTES - 12111990 - 2.5 2 . 5 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on December 11, 1990 by the following vote: AYES: Supervisors Powers, Schroder, McPeak, Torlakson, Fanden NOES: None ABSENT: None ABSTAIN: None SUBJECT: Proposed .1991 Community Services Block Grant Contractors The Board considered the report of Joan Sparks, Director of the Community Services Department, presenting the recommendations of the Economic Opportunity Council for the 1991 Community Services Block Grant contractors. Lu Rosas, Chair of the Program Committee, spoke on the ranking procedure and noted that there was no disparity between the members of his committee relative to the ranking of the applications for Block Grant funds. He advised that the Committee' s recommendations were based on the State' s program requirements and community needs. Lucy Lujan and Donnie Mitchum, 125 Memorial Way, West Pittsburg, advised of their Community Safety Project not being recommended for funding and of their appealing the decision of the Program Committee. Jose M. Lopez, Vice Chair, United Council of Spanish Speaking Organizations (UCSSO) , presented .a letter dated December 6, 1990 from Richard J. Martinez, Chairperson, on the $38,000 recommended for his organization to receive. He advised that in order for UCSSO to keep its four service centers open in East and West County, it will need to receive a minimum of $84,000 in funding from the Community Servic- es Department. He urged the Board to give consideration to increas- ing the funding level to $84,000. Richard S. Lujan, UCSSO, 837 Arnold Drive, Martinez, spoke about language and illiteracy problems that have a significant impact on community based organizations. He commented on reductions in pro- -grams that have occurred during -the last five years while the need for services has increased. . He advised that failure to receive an additional $42,000 will necessitate shutting down the Richmond and Pittsburg centers. Supervisor McPeak advised that she could appreciate the diffi- cult task of Community Services staff and the Program Committee in evaluating the applications. However, she expressed concern that additional cuts will cripple UCSSO' s ability to provide services to the Spanish speaking community. She stated that she was not prepared to accept the Committee' s recommendations. Supervisor Schroder advised that he shared Supervisor McPeak' s concerns. He advised that unless new funding sources are developed, .` the County will have to continue to make reductions in programs and services. Supervisor Schroder referred to the many counties through- out the State having to make program reductions because -of diminish- ing revenues with some on the verge of bankruptcy. He stated that he will not let this County go bankrupt by funding services the County cannot afford. Richard Carroll, Bayo Vista Resident Council, 1208 Mariposa Street, Rodeo, advised that his group is attempting to take over the Parker House site currently operated being by Neighborhood House of North Richmond until December 31, 1990 . He advised of his Council' s interest in obtaining Community Services Block Grant funds for this project and requested the Board to allocate funds for the Parker House program for another year to allow them time to explore and secure their own funding for its continued operation. Supervisor Fanden recommended that he submit a letter explaining his proposal. Ms. Sparks advised that the Community Services Department is continuing to service the Parker Avenue site with a staff person assigned to serve the Rodeo community. Ronda Rice, Pre-School Coordinating Council, 4317 Heights Avenue, Pittsburg, expressed appreciation for being recommended for funding .for the Council' s Bridging project. She noted, however, that the level of funding recommended by the Committee barely provides for a teacher. In order for the Bridging project to continue, she advised that additional funds are needed and therefor requested the Board to further review the funding level recommended by the Program Committee. Barbara Bysick, Family Stress Center, 2086 Commerce Avenue, Concord, expressed appreciation for the Center' s Latino project being recommended for funding. Angie Faytak, Family Stress Center, 94 1/2 Medanos; West Pittsburg, referred to her role in the Latina Project and spoke about helping their clients find jobs, housing, and day care. Gloria J. Sandoval, Rape Crisis Center, 2023 Vale Road, Suite 2, San Pablo, expressed appreciation and requested the Board to accept the recommendation of the Program Committee relative to funding the Rape Crises Center's Child Assault Prevention project. She advised of her commitment to working with children in the school districts by encouraging resistance to assaultive situations and helping them to identify who they' go to for help. She spoke of the State' s fiscal crises and the impact on rape crisis programs. Joe Gross, Neighborhood House of North Richmond, 305 Chesley Avenue, Richmond, advised of his contact with representatives of Bayo Vista Resident Council requesting them to apply for funds for the Parker House program in Rodeo. Jack Nakashima, Center for New Americans, 2640 San Carlos Drive, Walnut Creek, spoke on services provided to Asian and European immigrants in Central County and the need to expand this service to East and West County. All persons desiring to speak were heard. Supervisor Powers referred to the unfavorable economic situation and the lack of resources to respond to the needs of the' poor and disadvantaged. He expressed concern that some established programs either were not funded or received a reduced level of funding while some new programs were recommended for funding. He spoke on the need to save the good programs currently in operation. He recommended that the County Administrator and the Director of Community Services review these issues and return to the Board on December 18, 1990 with a recommendation. Board members being in agreement, IT IS BY THE BOARD ORDERED that the recommendation of Supervisor Powers is APPROVED. I hereby certify that this Is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors on the date shown. c, /u1 cc: County Administrator ATTESTED: c(ic/ / ,, /f- Director, Community PHIL BATCHELOR,Clerk of the Board Services Dept. of�SfupeMsom and County Administrator By —(�-/� Deputy �o BOARD OF SUPERVISORS �}� * Joan V. Sparks, Director, Community Services Department C1��ALQ VIIIIGt 7A'1'E: December 11, 1990 Costa SUBJECT: Approval of Proposed 1991 Community Services Block Grant Contractors J SPEC 1 F 1 C REOUEST(S) OR RECCIMIENDAT 1 ON(S) ! &ACKMKX TD AND JUST I F 1 CAT I CN I. REC0)DIENDED ACTION APPROVE the recommendation by the Economic Opportunity Council for 1991 Community Services Block Grant Contractors, AUTHORIZE the Community Services Department to negotiate agreements, AUTHORIZE the Director, Community Services Department, to sign agreements, and AUTHORIZE the Auditor-Controller's Office to advance funds to Contractors pending receipt of funds. Following the completion of the proposal review process, the Economic Opportunity Council, at its November 14 and 28, 1990 meetings, recommended the following allocation of 1991 CSBG funding: CONTRACT # ORGANIZATION 1991 ALLOCATION CS/91-01 Family Stress Center $ 20, 000.00 CS/91-02 Battered Women's Alternatives $ 30,000.00 CS/91-03 Rape Crisis Center $ 28, 000. 00 CS/91-04 Cambridge Community Center $ 18 , 000. 00 CS/91-05 United Council Of Spanish Speaking Organizations $ 38, 000. 00 CS/91-06 Pittsburg Pre-School Project S 20.000.00 Total $154 , 000.00 CONTINUED ON ATTACNMENT: X r[f fIONATVR[: l R[COMMENDATION OF COUNTY AOM1NISTRATOR RECOIMEND ION, OF MIOA111COMMITTEE APPROV[ OTHER 51 TUR 15 1: CTION OF SOARD ON APPROVED AS RECOMM[ND[D OTHER VOTE OF 9LFWrV 1 MMS 1 HERE CERTIFY THAT TNI S 15 A TRUE UNANIMOUS (ABSENT ) ORRECT COPY OF AN ACTION TAKEN AYES: NMS: AND ENTERED ON THE M I NLrrES OF THE BOARD ABSENT: ABSTA 1 N: SUPERVISORS ON THE DATE SHMN. County Administrator ATTES CC: County Counsel — County Auditor-Control PHIL HELOR. CLERK OF THE BOARD OF Community Services SUPERVISO NO COUNTY ADMINISTRATOR Contractors, v' CSD M382/7-8 BY .DEPUTY t II. FINANCIAL Il�ACT None. Funding from this Contract for the period of January 1, 1991, through June 30, 1991, is already reflected in the Department's FY 1990-1991 budget. Funding for the period of July 1, 1991, through December 31, 1991, will be reflected in the Department's FY 1991-1992 budget. III. REASONS FOR RECORDED ACTION For the last two years the Economic Opportunity Council (EOC) has submitted to the Board of Supervisors its list of recommended Community Service Block Grant service providers for the upcoming calender year. The 1991 list of recommended service providers were selected by the EOC's Program Development Committee as the result of a open competitive process. The process used by the EOC was developed by staff of the Community Services Department. The proposed outcome of this process was to select service providers that best met the criteria of identified County needs/goals for 1991 for which Community Service Block Grant funds were to be targeted. Those needs/gpals in the order of their priority are: 1. Resource Development 2. Youth at Risk 3. Homeless and Housing . 4. Employment 5. Education 6. Prevention of Starvation and Malnutrition 7. Better Use of Available Income 8. Substance Abuse The needs/goals and rfp process was reviewed and approved in concept by the Internal Operations Committee on September 24 , 1990, and the Board of Supervisors on September 25, 1990 (Attachment "A") . A copy of the proposal review process document is attached and is referenced as Attachment "B" . The proposal review process is divided into three stages. The first stage is a cursory review of each proposal for completeness. The second stage consists of an in-depth review whereupon each proposal is scored on 14 separate rating criteria objectives. The third stage consists of group review and discussions by the Committee of each individual proposal to complete the review process. On September 26, 1990, request for proposal packages were sent out to non profit agencies throughout the County. A total of 13 non-profit agencies responded to the request for proposals. The name of each agency, and the amount each requested are as follows: Page Three ' Agency Name Funds Requested Battered Women's Alternatives $ 40,535.00 Cambridge Community Center $ 25, 000. 00 Center for New Americans $ 46, 012 .00 Community Food. Coalition $ 12, 000.00 Community Safety $ 35,000.00 Concerted Services Project $ 35,895.00 Family Stress Center $ 20, 000. 00 Liberty Child Care $ 94 ,062 .00 North Richmond Neighborhood House $ 90,231. 00 Pittsburg Pre-School Council $ 39,754 .00 Rape Crisis Center $ 33 , 000. 00 Shelter Inc. $ 45►000. 00 United Council of Spanish Speaking Organizations $ 88, 317.00 A total of $ 604 , 806. 00 in CSBG Grant funds were requested. At that time, only $ 120, 000. 00 in 1991 CSBG funds were available for program services. Copies of each proposal were sent to each member of the Program Review Committee to review, score, and rank. On November 6, 1990, the Program Development Committee met to make a recommendation to the EOC on 1991 CSBG service providers. The Committee, after a lengthy review process, made the following recommendations for 1991 CSBG service providers to the EOC: Agency Name Funds Awarded 1. Family Stress Center $ 20,000.00 2. Battered Women's Alternatives $ 30,000.00 3. Rape Crisis Center $ 28,000. 00 Page Four 4. United Council of Spanish Speaking Organizations $ 24 , 000. 00 5. Cambridge Community Center S 18. 00.00 Total $120, 000. 00 Funds were awarded based on ranking by the Committee, and a desire to spread the limited dollars to as many organizations possible. The Committees process and rational for the decisions made in this process are addressed in a November 16, 1990 letter to the Board of Supervisors by Lou Rosas, the Chairman of the Program Development Committee of the EOC (Attachment C) . The Program Development Committees recommendation was approved by the BOC on November 14 , 1990. On November 19, 2990, the Department received from the Department of Economic Opportunity the 1991 CSBG Contract containing an additional 34,000.00 in unexpected Grant funds. This entire amount was placed into the 1991 allocation for service providers. At the November 28, 1990 joint meeting of the Program Development Committee and the EOC it was decided to award the $ 34,000. 00 to two organizations; $ 14 , 000.00 in additional monies would be awarded to United Council, with the balance of $ 20,000.00 going towards Pittsburg Pre-School Council, who ranked sixth in scoring, but who did not receive funding in the initial review. The Committee's recommendations were reviewed and approved by the EOC that same evening. The Department is further recommending that the Auditor- Controller be authorized to advance funds to contracted agencies pending receipt of advance funds from the state. The following is a description of the agencies recommended for funding by the EOC: Family Stress This program assist latino families in accessing available resources in the community. Services will be provided in the Pittsburg area. Agencies that cooperate with this program are the Pittsburg Housing Authority, Contra Costa County Social Services Department, Contra Costa County Health Department, United Council of Spanish Speaking Organizations, and Legal Services and Shelter, Inc. Battered Women's Alternatives The program focuses on providing education, employment, housing and networking with other programs to help battered women remain free from violence by helping them develop self suffi- ciency. All women of the program are temporarily homeless because of battering. Program components are: 1. Employment counseling and assistance; 2. Independent living skills training; 3. Classroom education; 4. Housing assistance. Rape Crisis Center This program is a Child Assault Prevention Program. The focus is on children K-12. The program will provide appropriate abuse prevention workshops in public schools in the San Pablo area. Program will focus on: 1. Knowledge of the abuse issues; 2. Self protection skills; 3 . Referral information. United Council of Spanish Speaking Organizations UCSSO offers a spectrum of human services in four offices county wide. The services are: employment; housing assistance; translation and interpretation; nutritional support; education; weatherization-energy referrals. Cambridge Community Center Cambridge provides essential emergency referral services for low-income residents. Services include housing referrals for homeless; food and nutrition; child care; employment counsel- ing; clothing. They will also continue the food distribution program serving over 450 families per week. Pittsburg Pre-School Coordinating Council, Inc. This agency is seeking funding for the second year of its "Bridging Project" , an educational program providing individual academic tutoring and counseling to low-income elementary age children, and training in parenting skills to their families. IV. CONSEQUENCES OF NEGATIVE ACTION The State Department of Economic Opportunity requires that the Community Services Department have, before the end of the calendar year, a signed contract listing contract agencies. Without the contract, the Department will be without operating funds. A delay in approving this request would place community agencies in serious financial difficulties and prevent/delay needed services to low-income families.