HomeMy WebLinkAboutMINUTES - 11281989 - S.5 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on November 28 1989, by the following vote:
AYES: Supervisors Powers , Fanden, Schroder, McPeak, Torlakson
NOES: None
ABSENT: None
ABSTAIN: None
SUBJECT: Armory Shelter Contracts
It is by the Board Ordered that the attached contract with St.
Vincent De Paul, a California non-profit corporation, to operate a shelter
and to provide a service program incident to the shelter, on behalf of-
Contra Costa County in the City of Pittsburg, is hereby approved and the
Social Service Director or the Assistant Social Service Director for Adult
Services are authorized to execute said contract on behalf of Contra Costa
County.
It is further ordered that the Social Service Director or the
Assistant Social Service Director for Adult Services are authorized to
agree with the State of California and execute any lease, license or other
undertaking needed to obtain the State of, California Armory in the City of
Pittsburg for the County's Armory Shelter Program.
These actions are taken notwithstanding the Agenda requirements
of Government Code section 5495.4. 2 on account of circumstances of which the
Clerk of the Board was advised subsequent to posting the agenda.
I hereby certify that this is a true and correct copy of
an action taken and entered on the minutes of the
> Board of Supervisors 0
W8Vda1 t�o�rnQn
ATTESTED: �9OJ
PHIL BATCHELOR,Clerk of the Board
of
Supervisom and County Administrator
Deputy
r
s•'
Orig. Dept:
cc: County Administrator
County Counsel
Social Services
S-1 A:\BOARMORY
Auditor Controller
u6ntra _osta county Number 20-/63
Standara Form Y/87 STANDARD CONTRACT Fund/Org It 5105
(Purchase of Services) Account # 2310
? . Contract Identification. Other #
Department: Social Service
Subject: Shelter for the Pittsburg Homeless
2. Parties. The County of Contra Costa, California (County), for its Department named
above, and the following-named Contractor mutually agree and promise as follows:
Contractor: St. Vincent De Paul94-1448577
Taxpayer ID#f '
Capacity: California Non-Profit Corporation 501.0-3
Address: 390 Central Avenue
Pittsburg, CA 94565
3. Term. The effective date of this Contract is December 4, 1989 and it
terminates March 31, 1990 unless sooner terminated as provided herein.
k. Payment Limit. County's total payments to Contractor under this Contract shall not
exceed $ 155,000
5. County's Obligations. County shall make to the Contractor those payments described in
the Payment Provisions attached hereto which are incorporated herein by reference,
subject to all the terms and conditions contained or incorporated herein.
6. Contractor's Obligations. Contractor shall provide those services and carry out that
work described in the Service Plan attached hereto which is incorporated herein by
reference, subject to all theterms and conditions contained or incorporated herein.
7. General and Special Conditions. This Contract is subject to the General Conditions and
Special Conditions (if any) attached hereto, which are incorporated 'herein by reference.
8. Project. This Contract implements in whole or in part the following described Project,
the application and approval documents of which are incpr$o at i E bigirbel.es ane:
The Contra Costa Count ArmoryShelter Program for Genera stiff
Armory Shelter 26227 Program for Persons not Entitled to Countv Aid.
9. Legal Authority. This Contract is entered into under and subject to the following legal
authorities:
Welfare and Institutions Code Section 17000 and Government Code Section 26227
10. Signatures. These signatures attest the parties' agreement hereto:
COUNTY OF CONTRA COSTA, CALIFORNIA
ATTEST: Phil Batchelor, Clerk of the Board
BOARD OF SUPERVISORS of Supervisors and County Administrator
By By
Chairman/Designee Deputy
CONTRACTOR
By By
(Designate official business capacity A. ) (Designate official business capacity B. )
Note to Contractor: For corporations (profit or nonprofit), the contract must be signed by
two officers. Signature A must be that of the president or vice-president and Signature B
must be that of the secretary or assistant secretary (Civil Code §1190.1 and Corporations
Code §313). All signatures must be acknowledged as set forth on page two.
(C:SC-SP)
Contra Costa County Stsndard' Form . 1/87
PAYNDIT PROVISIONS 29-723
(Cost basis Contracts) Number
1. Payment Basis. Subject to the Payme' t Limit, payments to the Contractor for all
services provided for County under this Contract shall only be for costs that are allowable
costs that are actually incurred in the performance of Contractor's obligations under this
Contract.
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2. Payment Amounts. Subject to later ad ustments in total payments as provided below, and
subject to the Payment Limit of this Contract, County will pay Contractor as full compen-
sation for all services, work, expenses or 'costs provided or incurred by Contractor::
(Check one alternative only)
[ ] a. $ monthly, or
[ x] b. $ 12 per unit, as defined in the Service Plan, cm and
[ ] c. An amount equal to Contractor's Allowable costs that are actually incurred each
month, but subject to the "Budgel of Estimated Program. Expenditures" included in
the Service Plan.
D
[ x] d. As set forth in Paragraph xk of t "e Service Plan.
3. - Allowable Costs. Contractor's allowa le costs are only those which are determined in
accordance with:
(Check applicable only)
[ ] a. Department of Health & Human Services Administration of Grants Federal Regulations
Title 45 Part 74 including any anendments thereto and the applicable Subpart
hereunder; any other documents s' ecified in the Service Plan regarding principles
for determining and allocating tie allowable costs of providing the services; and
any standards set forth in the S rvice Plan for determining the allowability of
selected items of costs of providing the services.
[ ] Federal Management Circular No. A-87, including any amendments to the circular
published in the Federal Register by OMB is to be used for determining allow-
able costs of activities conducted by state and local government agencies.
[ ] OMB Circular A-122 including any amendments to the Circular published in the
Federal Register by OMB is to be used for determining allowable costs of
activities conducted by nonprofit organizations (other than government
agencies, educational institutions, and hospitals,).
[ ] 41 CFR, Subpart 1-15.2 shall' be used for profit organizations other than
hospitals.
[ ] OMB Circular No. A-21, including any amendments to the Circular published in
the Federal Register by OMB shall be the principles to be used for determining
allowable costs by educatio al institutions (other than for-profit
institutions).
[ ] Appendix E, Subpart Q Sectic n 74.173 shall be used for determining costs of
research, development work, and other activities for- determining allowable
costs.
or
[ ] b. Such State regulations and docunents as are set forth in the Service Plan regarding
accounting guidelines, includinj standards for determining allowable or
non-allowable costs.
Initials:
Contractor County Dept.
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Contra Costa County Standard Form 1/87
PAYMENT PROVISIONS
(Cost Basis Contracts) Number 20-783
4. Payment Demands. Contractor shall submit written demands. Said demands shall be made
on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall
submit said demands for payment no later than 30 days from the end of the month in which the
contract services up6n which such demand is based were actually rendered. Upon approval of
said payment demands by the head of the County Department for which this Contract is made, or
his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above.
5. Penalty for Late Submission. When Contractor fails to submit to County a proper demand
for payment as specified in Paragraph 4. (Payment Demands) above, within 60 days of the end
of the month in which the contract services upon which the demand is based are actually
rendered and the County is or will be unable to obtain reimbursement from the State of
California as a result of Contractor's late submission, to the extent the County's recovery
of state funding is prejudiced, County may withhold payment, in whole or in part, to
Contractor for such services, even though such services were fully provided.
6. Right to Withhold. County has the right to withhold payment to the Contractor when, in
the opinion of the County expressed in writing to the Contractor, (a) the Contractor's
performance, in whole or in part, either has not been carried out or is insufficiently
documented; (b) the Contractor has neglected, failed, or refused to furnish information or to
cooperate with any inspection, review, or audit of its program, work, or records; or (c)
Contractor has failed to sufficiently itemize or document its demand(s) for payment.
7. Cost Report and Settlement. No later than forty-five (45) days following the termi-
nation of this Contract, Contractor shall submit to County a cost report in the form required
by County, showing the allowable costs that have actually been incurred by Contractor under
this Contract. If said cost report shows that the allowable costs that have actually been
incurred by Contractor under this Contract' exceed the payments made by County, subject
nevertheless to the Payment Limit of this contract, County will remit any such excess amount
to Contractor, provided that the payments made, together with any such excess amount, may not
exceed the Contract Payment Limit. If said-cost report shows that the payments made by
County exceed the allowable costs that have actually been incurred by Contractor under this
Contract, Contractor shall remit any such excess amount to County.
8. Audits. The records of the Contractor may be audited by the County, State, or United
States government, in addition to any certified cost report or audit required by the Service
Plan. Any certified cost report or audit required by the Service Plan- shall be submitted to
County by Contractor within such period of time as may be expressed by applicable State or
Federal regulations, policies, or contracts, but in no event later than sixty (60) days from
the termination date of this Contract. If such audit(s) show that the payments made by
County exceed the allowable costs that have actually been incurred by Contractor under this
Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and
Settlement), then Contractor shall pay to County within 30 days of demand by County any such
excess amount. If such audit(s) show that the allowable costs that have actually been
incurred by Contractor under this Contract exceed the payments made by County, including any
adjustments made pursuant to Paragraph 6. (Cost Report and Settlement), then County agrees to
pay to Contractor any such excess amount, provided that the payments made, together with any
such excess payment, may not exceed the Contract Payment Limit.
9. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above,
Contractor agrees to accept responsibility for receiving, replying to, and/or complying with
any audit exceptions by appropriate County, State, or Federal audit agencies occurring as a
result of its performance of this Contract. Contractor also agrees to pay to the County
within 30 days of demand by County the full amount of the County's obligation, if any, to the
State and/or Federal government resulting from any audit exceptions, to the extent such are
attributable to the Contractor's failure to perform properly any of its obligations under
this Contract.
Initials:
(C:PP-C) -2- Contractor County Dept.
20-783
SERVICE PLAN
During the term of this Contract , Contractor will provide a shelter
program including meals, assist nce in finding employment, training, 1
medical service and other servies for homeless adult individuals
referred to the shelter by the iocial Services Department.
A. Program Goals:
1. To provide emergency food ani shelter for homeless adults who are
General Assistance and Immediat-s Need Eligibles referred by the Social
Services Department as describes in the "Rules and Regulations for
the Armory Shelter Program for eneral Assistance Eligibles."
2. To provide emergency food an shelter for homeless adults who are
not eligible for General Assistance as described in the "Armory Shelter
26227 Program for Persons Not Kititled to County Aid."
3. To provide a daytime suppor ive services program at a location
nearby but off-site from the Armory. The goal of this program is to
help emergency shelter resident3 achieve self-sufficiency in housing as
soon as possible. Contractors Case Management staff will assist and
monitor each individual in developing and carrying out- a working plan
aimed at ending such individual's homelessness and developing a
self-sufficient life.
B. Services to be provided:
1. The contractor will. operateia shelter facility for such homeless
adults in Pittsburg, California, and at any other pre-approved location
for four months: from December 4, 1989 to March 31, 1990.
2. The shelter is located at:
National Guard Armory, 99 Power Avenue, Pittsburg, Ca,
(capacity 100 adult men and women. )
3. The Contractor will provide' a bed, blankets, linens, towels,
toiletries and three meals per 'day to each resident. In the event that
a resident cannot be present at a meal time (e.g. away at a work
assignment) a bag lunch will be provided.
4. Contractor will provide storage for shelter property, and storage
for individual property at the owner's risk.
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20-783
5. Contractor will cooperate with local law enforcement and National
Guard security staff to assist in providing reasonable security of the
premises and the neighborhood.
6. Contractor will provide staff to adequately supervise shelter
occupants during the times the facilities are in use.
7. Contractor will provide staff to provide screening and case
management services for each shelter resident.
8. Contractor will administer the program according to the rules,
regulations, and time constraints described in the
"Rules and Regulations for the Armory Shelter Program for General
Assistance Eligibles;" and the "Armory Shelter 26227 Program for
Persons Not Entitled to County Aid."
9. Contractor will provide some limited transportation for residents to
enable them to keep necessary appointments such as for job
interviews, medical treatments, Social Service appointments, etc.
10. Contractor will screen, train, and supervise any volunteers
participating in the shelter program.
11. Contractor will meet with local government officials (including the
police) and representatives of community groups whenever requested by
the Social Services Department.
12. Contractor will provide the following supportive services for
shelter residents.
a. Screening of I.D. documents.
b. Intake and Assessment
c. Case Management
d. Housing search assistance
e. Referrals to mental health, drug and alcohol treatment facilities,
as appropriate
f. Referrals to employment services
g. Coordination with County departments ( Social Services,
Health, Housing, Private Industry Council, Veteran's Services,
etc.)
h. Coordination with Homeless Mobile Health Team
i. Coordination with the Social Security Department.
13. Contractor will interview and assess all applicants for shelter and
will determine their appropriateness for enrollment in the shelter
program. The contractor shall decline services to those persons who
do not meet program requirements.
14. Contractor will provide the shelter rules and program requirements
in writing when discussed with the individual at Intake and will have
the individual sign this form. The individual will be given a copy of
the form after it is completed and signed.
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20-783
15. Contractor will provide a grievance procedure so that clients who
are dissatisfied with an action can have an administrative review of the
circumstances.
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16. Contractor will keep an individual case file on each resident.
These case files will contain:
a. Referral form from Social Services Department ( dated within
five days of enrollment
b. An Intake and Assessment( form.
c. An individualized case Flan, mutually agreed upon and signed
by the resident and the (case manager which reflects the
resident's ultimate goa I of achieving independent housing
within a limited time fz ame. The case plan will describe
activities planned and sReps to be taken to achieve this goal.
d. A copy of the shelter's (rules and regulations signed by the
resident.
e. On-going narrative entries describing progress toward goals,
problems encountered, suspensions and disenrollments.
f. Disenrollments must be Ilearly documented showing that
grievance conciliation as offered, completed or rejected.
17. The shelter staff will kee ' in daily contact with the Social Service
Department Information and Referral ServiAs Unit in the Antioch Office
keeping them informed of then ber of shelter beds available.
18. Shelter staff will report enrollments and nonenrollments,
to the Social Services Departme t. Shelter staff will complete the
bottom section of the referral lorm and return it to the Social Worker or
Eligibility Worker who initiated the original referral.
Shelter staff will send these reports on a weekly basis.
19. Shelter staff will report Lsenrollments to the district Information
and Referral Unit on a weekly b 'sis using Disenrollment Form. In this
form, the shelter staff will de tribe the circumstances surrounding the
disenrollment, and any efforts o conciliate the disenrollment and to
provide discharge services.
20. As applicable, Contractor ill obtain and maintain all required
licenses and permits to operate the emergency shelter.
21. Contractor shall allow appropriate County personnel to make
on-site visits to examine the fi cilities, the program services, case files
and records of enrollment.
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20-783
22. Contractor shall cooperate with any surveys and statistical studies
of the shelter population authorized by the Social Services Department.
23. Contractor shall comply with any applicable orders or Resolutions
of the Contra Costa County Board of Supervisors and any and all
corresponding regulations and/or procedures by the Social Service
Department.
C. County's Responsibilities:
1. Refer eligible homeless adult individuals to the St. Vincent De Paul
Shelter Program.
2. Provide St. Vincent De Paul's Intake staff a written referral for
each eligible shelter resident within five days of enrollment.
3. A Social Services Department Program.Analyst will provide
technical assistance and program monitoring. Program monitoring will
consist of the following:
a. Reviewing enrollment records weekly during the first month
of operations and monthly thereafter.
b. On-site visits to the Armory and the daytime service
center. ••
c. Random sample case reviews .and client contacts.
d. Monthly review of daily roll sheets.
4. The County will defend at its full cost and expense, any action or
legal proceedings brought by the City of Pittsburg with respect to the
subject of this Contract.
D. Payment Provisions
1. For its services during startup and during the term of this Contract,
Contractor may receive payment in an amount up to but not to exceed
$155,000.
2. The contractor will receive an advance payment of $25,000 for
start-up costs.
3. Contractor shall serve up to 100 homeless adult persons each night
and will be paid $12 per night per person against which the $25,000
advance payment shall be credited at the rate of $6250 per month. If
its services are underutilized, contractor may claim its actual costs as
per the attached budget, up to the contract payment limit.
With the approval of the Social Services Director or his designee,
contractor may serve more than the designated number of homeless
adults and shall be paid $12 per night on account of each person.
Payments for .excess persons shall be charged against the contract
payment limit which shall be subject to modification if authorized excess
persons services result in costs exceeding the contract payment limit.
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20-783
4. Contractor shall require each resident to sign a daily roll sheet.
5. Contractor shall submit to the Social Service Department monthly
written billings for payment on County Demand Form D-15. Contractor
will attach to the Form D-15 thd following documents:
a. A statement showing daily residence counts
for that moth based upon the daily roll sheets.
b. A completed 'copy of the form "Contra Costa
County Homeless Shelter Program Monthly Report"
I
c. Documentation concerning any claimed expenses over
and above t e $12 per night per person allowance.
6. Contractor may claim staff costs for a three week period prior to
the startup of program operatio s.
E. Final Report
Contractor must submit to the ocial Service Department an evaluation
of the project in terms of the Joals and services stated in Sections A
and B. This report is due with ng 30 days of the termination of- this
contract or no later than May 1,, 1990.
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20-783
7. Budget of Estimated Program Expenditures
Contractor will provide services in accordance with the following
estimated program budget:
a. Budget
Salary & Benefits 71,497
Transportation & Mileage 1,200
Insurance 1,000
A
Telephone 250
Laundry/Linen 11,700
Food/Food Service 29,750
Janitorial & Other Supplies 5,000
Office Expense & Miscellaneous 600
Contingency for Armory Repair & Maintenance 5,000
Administration 29,000
GRAND TOTAL: 154,997
7a. Changes in Cost Category Amounts
Subject to the Contract Payment Limit, each cost category subtotal
amount may vary up to ten (10) percent without County approval
and may be changed in excess of ten (10) percent with prior
written approval of the Director of the Social Service Department
or his designee.
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Contra Costa County _ Standard Form 1/87
G CONDITIONS
(Purc ase of Services)
1. Compliance with Law. Contra for shall be subject to and comply with all
Federal, State and local laws and regu ations applicable with respect to its performance
under this Contract, including but not ,limited to, licensing, employment and purchasing
practices; and wages, hours and conditions of employment, including nondiscrimination.
2. Inspection. Contractor's pe 'formance, place of business and records per-
taining to this Contract are subject to, monitoring, inspection, review and audit by
authorized representatives.of the Count , the State of California, and the United States
Government.
3. Records. Contractor shall ke p and make available for inspection and copying
by authorized representatives of the Co nty, the State of California, and the United
States Government, the Contractor's reg lar business records and such additional records
pertaining to this Contract as may be r quired by the County.
a. Retention of Records. Th Contractor shall retain all documents l
`pertaining to this Contract for five years from the date of submission of Contractor's
final payment demand or final Cost Repot; for any further period that is required by
law; and until all Federal/State audits .are complete and exceptions resolved for this
Contract's funding period. Upon reques Contractor shall make these records available
to authorized representatives of the Co Lty, the State of California, and the United
States Government.
I
b. Access to Books and Recor of Contractor, Subcontractor. Pursuant to
Section 1861(v)(1) of the Social Securit'r Act, and any regulations promulgated
thereunder, Contractor shall, upon writt;n request and until the expiration of four
years after the furnishing of services pursuant to this Contract, make available to the
Secretary of Health and Human Services oto the Comptroller General, or any of their
duly authorized representatives, this .Co tract and books, documents, and records of
Contractor that are necessary to certifylthe nature and extent of all costs and charges
hereunder.
Further, if Contractor carries out any o the duties of this Contract through a
subcontract with a value or cost of $10,0100 or more over a twelve-month period, such
subcontract shall contain a clause to tR effect that upon written request and until the
expiration of four years after the furnis ing of services pursuant to such subcontract,
the subcontractor shall make available, t' the County, to the Secretary, or to the
Comptroller General, or any of their duly� authorized representatives, the subcontract
and books, documents, and records of the ubcontractor that are necessary to verify the
nature and extent of all costs and chargee thereunder.
This special condition is in addition to ny and all other terms regarding the
maintenance or retention of records under this Contract and is binding on the heirs,
successors, assigns and representatives o Contractor.
4. Reporting Requirements. Pursua It to Government Code §7550, Contractor shall
include in all documents or written repor s completed and submitted to County in
accordance with this Contract, a separate section listing the nimbers and dollar amounts
of all contracts and subcontracts relating to the preparation of each such document or
written report. This section shall apply my if the payment limit under this Contract
exceeds $5,000.
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Contra Costa *County Standard Form 1/87
GENERAL CONDITIONS
(Purchase of Services)
5. Termination.
a. Written Notice.- This- Contract may be terminated by either party, at their
sole: discretion, upon thirty-day advance written notice thereof to the other, and may be
cancelled immediately by written mutual consent.
b. Failure to Perform. The County, upon written notice to Contractor, may
immediately terminate this Contract should the Contractor fail to perform properly any
of its obligations hereunder. In the event of such termination, the County may proceed
with the work in any reasonable manner it chooses. The cost to the County of completing
Contractor's performance shall be deducted from any sum due the Contractor under this
Contract, without prejudice to the County's rights otherwise to recover its damages.
c. Cessation. of Funding. Notwithstanding Paragraph 5.a. above, in the event
that Federal, State, or other non-County funding for this Contract ceases, this Contract
is terminated without notice.
6. Entire Agreement. This Contract contains all the terms and conditions agreed
upon by the parties. Except as expressly provided herein, no other understanding, oral
or otherwise, regarding the subject matter of this Contract shall be deemed to exist or
to bind any of the parties hereto.
7. Further Specifications for Operating Procedures. Detailed specifications of
operating procedures and budgets required by this Contract, including but not limited
to, monitoring, evaluating, auditing, billing, or regulatory changes, may be developed
and set forth in a written Informal Agreement between the Contractor and the County.
Such Informal Agreements shall be designated as such and shall not be amendments to this
Contract except to the extent that they further detail or clarify that which is already
required hereunder. Such Informal Agreements may not enlarge in any manner the scope of
this Contract, including any sums of money to be paid the Contractor as provided
herein. Informal Agreements may be approved and signed by the head of the County
Department for which this Contract is made or his designee.
8. Modifications and Amendments.
a. _ General Amendments. This Contract may be modified or amended by a written
document executed by the Contractor and the Contra Costa County Board of Supervisors or,
after Board approval, by its designee, subject to any required State or Federal
approval.
b. Administrative Amendments. Subject to the Payment Limit, the Payment
Provisions and the Service Plan may be amended by a written administrative amendment
executed by the Contractor and the County Administrator or his designee, subject to any
required State or Federal approval, provided that such administrative amendments may not
materially change the Payment Provisions or the Service Plan.
9. Disputes. Disagreements between the County and Contractor concerning the
meaning, requirements, or performance of this Contract shall be subject to final
determination in writing by the head of the County Department for which this Contract is
made or his designee or in accordance with the applicable procedures (if any) required
by the State or Federal Government.
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Contra Costa County Standard Form '087
G CONDITIONS
(Purchise of Services)
10. Choice of Law and Personal Ju isdiction. '
a. This Contract is made •in ontra Costa County and shall be governed and
construed in accordance with the laws o the State of California.
b. Any action relating to this Contract shall be instituted and prosecuted in
the courts of Contra Costa County, State'J,ta
of California.
11. ' Conformance with Federal and te Re lations and Laws. Should Federal or
State regulations or laws touching upon he subject of this Contract be adopted or
revised during the term hereof, this Con, ract shall be deemed amended to assure
conformance with such Federal or State r, quirements.
12. No Waiver by Coun . Subject o Paragraph 9. (Disputes) of these General
Conditions, inspections or approvals, orlstatements by any officer, agent or employee of
.the County indicating the Contractor's p rformance or any part thereof complies with the
requirements of this Contract, or accept`nce of the whole or any part of said
performance, or payments therefor, or an combination of these acts, shall not relieve
the Contractor's obligations to fulfill his Contract as prescribed; nor shall the
County be thereby stopped from bringing ny action for damages or enforcement arising
from any failure to comply with any of t e terms and conditions of this Contract.
13. Subcontract and Assignment. its Contract binds the heirs, successors,
assigns and representatives of Contractor. The Contractor shall not enter into
subcontracts for any work contemplated u der this Contract and shall not assign this
Contract or monies due or tobecome due, without the prior written consent of the County
Administrator or his designee, subject t any required State or Federal approval.
14. Independent Contractor Status. 1, This Contract is by and between two
independent contractors and is not inten ed to and shall not be construed to create the
relationship between the parties of agen�l, servant, employee, partnership, joint venture
or association.
15. Conflicts of Interest. Contractor, its officers, partners, associates,
agents, and employees shall not make, pa�lticipate in making, or in any way attempt to
use the position afforded them by this Cintract to influence any governmental decision
in which he or she knows or has reason tj' know that he or she has a financial interest
under California Government Code Section 187100, et seq. , or otherwise.
16. Confidentiality. Contractor a frees to comply and to require its officers,
partners, associates, agents and employees to comply with all applicable State or
Federal statutes or regulations respect* I confidentiality, including but not limited
to, the identity of persons served under 'this Contract, their records, or services
provided them, and assures that:
d' r'
a All applicationsand record', concerning any individual made or kept by
Contractor or any public officer or agenc in connection with the administration of or
relating to services provided under this ontract will be confidential, and will not be
open to examination for any purpose not directly connected with the administration of
such service.
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•C6ntra Costa County Standard Form 1/88
GENERAL CONDITIONS
(Purchase of Services)
b. No person will publish or disclose or permit or cause to be published or
disclosed, any list of persons receiving services, except as may be required in the
administration of such service. Contractor agrees to inform all employees, agents
partners of the above provisions, and that any person knowingly and intentionally
disclosing such information other than as authorized by law may be guilty of a mis-
demeanor.
17. Nondiscriminatory Services. Contractor agrees that all goods and services
under this Contract shall be available to all qualified persons regardless of age, sex,
race, religion, color, national origin, or ethnic background, or handicap, and that none
shall be used, in whole or in part, for religious worship-or instruction.
18. Indemnification. The Contractor shall defend, indemnify, save and hold
harmless the County and its officers and employees from any and all claims, costs and
liability for any damages, sickness, death, or injury to person(s) or property,
including without limitation all consequential damages, from any cause whatsoever
arising directly or indirectly from or connected with the operations or services of the
Contractor or its agents, servants, - employees or subcontractors hereunder, save and
except claims or litigation arising through the sole negligence or sole willful
misconduct of the County or its officers or employees. Contractor will reimburse the
County for, any expenditures, including reasonable attorney's fees, the County.may make
by reason of the matters that are the subject of this indemnification, and if requested
by the County will defend any claims or litigation to which this indemnification
provision applies at the sole cost and expense of the Contractor.
19. Insurance. During the entire term of this Contract and any extension or
modification thereof, the Contractor shall keep in effect insurance policies meeting the
following insurance requirements unless otherwise expressed in the Special Conditions:
a. Liability Insurance. The Contractor shall provide comprehensive liability
insurance, including coverage for owned and non-owned automobiles, with a minimum
combined single limit coverage of $500,000 for all damages, including consequential
damages, due to bodily injury, sickness or disease, or death to any person or damage to
or destruction of property, including the loss of use thereof, arising from each
occurrence. Such insurance shall be endorsed to include the County and its officers and
employees as additional insureds as to all services performed by Contractor under this
agreement. Said policies shall constitute primary insurance as to the County, the State
and Federal Governments, and their officers, agents, and employees, so that other
insurance policies held by them or their self-insurance program(s) shall not be required
to contribute to any loss covered under the Contractor's insurance policy or policies.
b. Workers' Compensation. The Contractor shall provide workers' compensation
insurance coverage for its employees.
c. Certificate of Insurance. The Contractor shall provide the County with
(a) certificate(s) of insurance evidencing liability and workers' compensation insurance
as required herein no later than the effective date of this Contract. If the Contractor
should renew the insurance policy(ies) or acquire either a new insurance policy(ies) or
amend the coverage afforded through an endorsement to the policy at any time during the
term of this Contract, then Contractor shall provide (a) current certificate(s) of
insurance.
-4-
Contra Costa County Standard Form 1/87 '.
G CONDITIONS
(Purch se of Services)
I
d. Additional Insurance Prov'sions. The insurance. policies provided by the
Contractor shall include a provision fo thirty (30) days written notice to County
before cancellation or material change If the above specified coverage.
20. Notices. All notices provide for by this Contract shall be in writing, and
may be delivered by deposit in the Unit d States mail, postage prepaid. Notices to the
County shall be addressed to the head o the County Department for which this Contract
is made. Notices to the Contractorsha 1 be addressed to the Contractor's address
designated herein. The effective date if notice shall be the date of deposit in the
mails or of other delivery, except thatIthe effective date of notice to the County shall
be the date of receipt by the head of tie County Department for which this Contract is
made.
21. Primacy of General Conditions Except for Special Conditions which expressly
supersede General Conditions, the Speci 1 Conditions (if any) and Service Plan do not
limit any term of the General Condition' .
22. Nonrenewal. Contractor under tands and agrees that there is no represen-
tation, implication, or understanding t t the services provided by Contractor under
this Contract will be purchased by Coun y under a new contract following expiration or
termination of this Contract, and waiveall rights or claims to notice or hearing
respecting any failure to continue purc ase of all or any such services from Contractor.
23. Possessory Interest. If this 'Contract results in the Contractor having
possession of, claim to or right to the ,possession of land or improvements, but does not
vest ownership of the land or improveme is in the same person, or if this --Contract
results in the placement of taxable imp 'ovements on tax exempt land (Revenue & Taxation
Code §107), such interest or improvemen -s may represent a possessory interest subject to
property tax, and Contractor may be sub ect to the payment of property taxes levied on
such interest. Contractor agrees that his provision complies with the notice
requirements of Revenue & Taxation Code,§107.6, and waives all rights to further notice
or to damages under that or any comparale statute.
24. No Third-Party Beneficiaries.illhis
Notwithstanding mutual recognition that
services under this Contract may provid some aid or assistance to members of the
County's population, it is not the intetion of either the County or Contractor that
such individuals occupy the position ofintended third-party beneficiaries of the
obligations assumed by either party to Contract.
25. Copyrights and Rights in DataContractor shall not publish or transfer any
materials produced or resulting from activities supported by this agreement without the
express written consent of the County A inistrator. If any :material is subject to
copyright, the County reserves the righ to copyright such and the Contractor agrees not
to copyright such material. If the mat rial is copyrighted, the County reserves a
royalty-free, nonexclusive, and irrevodlble license to reproduce, publish, and use such
materials, in whole or in part, and to zuthorize others to do so.
-5-
(C:GENL.CDN)
BOARD OF SUPERVISORS
Fxw`: Phil Batchelor, County Administrator CQ(���tra
Cbstci
DATE: August 31, 1989 Colla)/
SUBJECT; Standards for Administration of the General Assistance Program;
Shelter Program for General Assistance Eligibles
SPECIFIC ACQUESTIS) OR RECOMMENDATION({) • [ACI¢:ROUND APD JUSTIFICATION
RECOMMENDATIONS:
A. Accept and adopt the •Social Service Department Studies Supporting
modifications to Standards for the Administration of the General
Assistance Program," including the recommendations and Program elements
contained therein.
1. Adopt the proposed Board of Supervisors' Resolution, "Standards
for the Administration of the General Assistance Program" (Welfare
and Institutions Code sections 17000 et seq.).
2. Ratify Board of Supervisors' Resolution No. 89/411, "Standards
for Administration of the General Assistance Program."
3. Ratify the following Board Orders adopted on June 27, 1989:
a. "Standards for Administration of the General. Assistance
Program: Immediate Need and Shelter.*
b. "General Assistance Basic Need Allowances."
4. Direct the Social Service Department to establish and carry out
the programs and policies set forth in the "Social Service
Department Studies Supporting modifications to Standards for the
Administration of the General Assistance Program."
S. Direct the Social Service Department and Health Services
Department to establish and carry out the joint program of referral
and treatment for chemically dependent homeless General Assistance
eligibles, as set forth in the Social Service Department Studies.
B. Accept and adopt the "Homeless management Team Study on Shelter for
General Assistance Eligibles," including the recommendations and Program
elements contained therein (Welfare i Institutions Code sections 17000
et seq.).
CONTINV[D ON ATTACFMENT: x V[f
ACTION OF BOARD ON APPROV[O AS R[COMM[NO[D �Y OTN[R
In approving Recommendation A, the Board adopted Resolution 89/598
setting forth Standards for the Administration of the General
Assistance Program.
In approving Recommendation B, the Board struck the portion of the
last paragrah of Page 1 of the Study designating sites, but retained
the direction to staff to report on the feasibility of a General
Assistance shelter site with the objective of opening a site on
April 1, 1990.
VOTE of SLX DevlaaRs _
: HMBY CERTIFY TPAT TH:s IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY or AN ACTION TAKrN
AYES: NXS*. AND ENTERED ON THE MINUTES of THE BOARD
ABSENT; ABSTAIN' of INA4MIBOtS ON TW DATE SHMM.
cc: Social Services
ATTESTED
County Counsel PHIL GAT HELOR. CLERK OF THE BOARD OF
County Administrator
Auditor SUPERVISORS AND COUNTY ADMINISTRATOR
Health Services
-- sY-- -toa_ _.DEPUrY
it
1. Designate the National Guard Armory in Richmond as the primary
site for a shelter for General'' Assistance eligibles from December
1, 1989 to March 31, 1990, andjthe Armory in Pittsburg as an
alternative site for a shelter', for General Assistance eligibles for
such time period.
2. Direct the Social Service epartment to establish and carry out
the Armory Shelter Program for General Assistance Eligibles, 1989-
1990, including the negotiatioi for.the use of the Armories in
Richmond and Pittsburg, acid th .negotiation of contracts with
private, non-profit agencies t administer the Program„
3. Designate the Social Servi a Department General Assistance
program as the source of fundi g for the Armory Shelter: program,
1989-90, for General Assistanc eligibles.
4. Direct the Social Service epartment and County Administrator
to study the feasibility of de eloping and using one o!: the seven
potential shelter sites for General Assistance eligibles set forth
in the Study, with the objective of opening a site on April 1,
1990, and to report back to the Board on the feasibility of each
site by no later than December 1, 1989.
5. Designate the three potential funding sources set forth in the
Study (FEMA Grant $85,000; Hou ing Fund Block Grant $50,000;
Contribution from Development ommunity $50,000) to the development
of a shelter for General Assis once eligibles.
6. Direct the Social Service epartment and County Administrator
to study the above and other tential funding sources for the
development and use of a shelt r for General Assistance eligibles,
and report their findings and scommendations to the Board by no
later than December 1, 1989.
7. Adopt the rules and regula ions set forth in the Study for the
operation of the Armory Shelter Program for General Assistance .
Eligibles, 1989-90, with the objective that similar rules and
regulations will apply in the cperation of future shelters for
General Assistance eligibles.
8. Refer the Homeless Management Team Study to the County
Administrator for further review and recommendations.
C. Ratify the following Board orders adopted on June 27, 1989:
1. "Contra Costa County Wintex and Spring Shelter and Homeless
Hotline Programs". - .
2. "Contra Costa County Homeless Hotline.
3. "County Homeless Programs. `
D. Ratify the following Board Ordex adopted on July 25, 1989s "General
Assistance Program; and County Homeless and Hotline Programs."
KTK:df
dfbkck\yew\.candard.p. I�
HOMELESS MANAGEMENTTEAM
S T U D Y
ON SHELTER
F O R
GENERAL ASSISTANCE ELIGIBLES
SnDY ON SHELTER FOR GENERAL ASS ELIGIBLES
Under Welfare and Institutions Code 17000, the County is required
to provide support and care for those persons eligible to the
County General Assistance Pr ram. Part of that program can be
temporary shelter to assist such eligibles in moving towards
self-sufficiency. The program described in this report is
designed to move General Assistance and immediate-need eligibles
toward self- sufficiency and squires active participation on the
part of the General Assistance eligible in that process.
We recommend that the County operate the Richmond Armory as its
primary General Assistance ligible shelter from December 1,
1989, through March 31, 19 0. We estimate a potential daily
population of 125 persons wh are eligible to this program. The
maximum estimated costs of four-month shelter program in the
Richmond Armory is $181,500 (125 persons per night x 121 nights x
$12.00 per night) . The recommended funding sources for this
program will be the General Assistance program.
We recommend that the County designate the Pittsburg Armory as an
alternative site for a Gene al Assistance eligible shelter from
December 1, 1989, through Ma ch 31, 1990. This site can be used
it the Richmond Armory exc eds capacity and on days when the
Richmond Armory is not avail le due to other obligations by the
National Guard.
The Richmond Armory site is recommended as the primary site
because daytime directed activity programs can be operated in
connection with the Volunteer of America's Souper Center in
Richmond. The Pittsburg Armiry is recommended as an alternative
site because of the potential availability of daytime directed
activity in conjunction witt sites at Loaves and Fishes and St.
Vincent dePaul in Pittsburg.
We recommend that the Board
direct Co ty staff to report back by Deeoabes
4r7 &994-, on the feasibilit of
opening a site on April 1, 190.
ird and Brookside, Richmond
♦ 6 ookside Dr. , ichmond
♦ Work rd u h site. 847 Brookside Drive, Richmond
(ava- e 9 1/90)
♦ Junkyard site, te,
Parr Blvd. 4 Garden Tract, Richmond
♦ 1321 Shell AvenMartinez (Church)
♦ Blum and Imhoff, a ' inez
♦ Corporation Yard, 1101 Shell Avenue, Martinez
-1-
u
Study on Shelter for GA Eligibles (Continued)
The estimated costs for . .development of any single site is a
maximum of $500,000. Funding sources for such site development
will need to be identified. Potential funding sources are as
follows:
♦ Emergency Shelter Program Grant - $85,000
♦ Housing Bond Trust Fund - $50,000
♦ Contribution from Development Community - $50,000
other sources that need to be explored are further allocations of
McKinney Act Funds and Proposition 84 funds, and Community
Development Block Grant. We recommend that the County
immediately designate the three potential funding sources to the
development for long-term General Assistance - shelters in Contra
Costa County and direct County staff to identify these and other
funding sources in a report by December 1, 1989.
We recommend that the Board adopt the attached rules and
regulations for operation of General Assistance eligible shelter
programs at the Armories; with similar rules and regulations for
the operation of General Assistance eligible shelters in the
future in Contra Costa County.
Finally, we recommend that this report be adopted and referred to
the County Administrator for further recommendations.
JAR:sjb
-2-
I •
RULES AND TIOt1S FOR THE
ARMORY TSR PROGRAM
1 89-90
FOR GffidBRAL ISTANCB ELIGIBLES
The 1989-90 Armory Shelter Pr gram is designed to provide housing
for homeless County General A sistance and Immediate Need
eligibles who meet program re irements, at the National Guard
armories in Richmond, and alt rnatively in Pittsburg. The program
will provide night shelter, 3 meals, a daytime program, and
supportive services designed o assist the General Assistance and
Immediate Need eligible in be oming employed, self-sufficient, or
in receiving needed treatment A screening process will require
identification, need, and com liance with minimum program
standard, and shelter entitle ent will be for specific terms. An
RFP will be prepared directed to private non-profit agencies to
provide shelter management an operation at the armories.
It is recommended that Contra Costa County undertake to house
homeless single adults in Nat onal Guard Armories during the
Winter of 1989-1990, within t e following program parameters:
ARMORY SSELTER BASIC OPERATI S
1. Open Armories 12/1/ 9: Richmond
Pittsburg (as needed)
2. Negotiate with Cal fornia National Guard for:
a. Assured ontinuous use from 12/1/89 to
b. Favorabl terms for "Drill Nights".
C. Storage f shelter equipment inside
Armory b ildings.
3. Negotiate contract with private, non-profit agencies
to administer the 989-1990 Armory Shelter Program for
General Assistance and Immediate Need eligibles.
a. One contract per Armory shelter.
b. Proposed funding source for this program:
Social Service Department funds will
provide $12/day/person and public
transportation costs for homeless
General Assistance and Immediate Need
Eligibles (Welfare and Institutions
Code Sect. 17000) .
4. Both Volunteers of America (VOA) and SHELTER, Inc have
expressed interest in running the 1989-1990 Armory
Shelter Program.
5. Armory Shelter contractors will:
a. Operate the dormitory program at the
Armory at night.
b. Provide daytime support services at
an off-site location.
C. Provide three ( 3) meals per day. Dinner
and breakfast at the Armory and lunch
at the off-site service center. In the event
that residents cannot be present for lunch
(i.e. have Work Program assignments or
appointments) , bag lunches will be provided.
d. Provide bed, blankets, linens, toiletries
for each resident.
e. Provide storage for property at the owner' s
risk.
6. Supportive Services, including the following:
a. Intake and Assessment
b. Case Management
C. Housing search assistance
d. Referrals to drug, alcohol treatment
programs as appropriate
e. Referrals to employment services
f. Information & Referrals to other
services, medical, and financial resources
g. Coordination with other agencies
offering services to the Homeless
h. Grievance conciliation and Discharge
Planning.
-2-
SCREENING PROCESS:
General Assistance (GA) and I ediate Need Eligibles will
primarily arrive prescreened b Social Service staff and in
possession of a written referr 1 from Social Service.
Residents will have to identif themselves, and will be required
to participate in housekeeping' chores and intake procedures. Ini
addition, residents will be re ired to negotiate a case plan and
follow through with personal a forts aimed at ending homelessness
and achieving a self-sufficie t lifestyle. i
Persons who choose not to mee the conditions of continued
residence at the shelter will 'not be authorized extended shelter
will be given notice to vacat and will be offered discharge
. planning services.
A three-stage program is plan ed:
1. Intake (up to 5 da s)
Adults without chil ren will be accepted at the shelter
initially with or w thout ID, but they must:
I
Within 2 days:
Provide accept le ID documents.
Within 3 da s: l
a. Have a Life History interview and
assessment by the Case Manager in
the Dayt' a Program.
b. Receive nd participate in chore
assignme Its
Within 5 da s..
a. Be screened by Social Serv:Lce for
eligibil''ty to General Assistance.
b. Negotiate and commit to a
serviceslcontract.
2. Services Contract
I
GA and Immediate N� is
ed Elgibles must agree to develop
and follow a case lan a condition for continued
residence. The caa plan will be individualized and
will have as its o jective obtaining housing, and
restoring the perslon to self-sufficiency, either
through employments or through qualifying for disability
programs. In imptport
enting this case plan, shelter
staff will offer services similar to those
available in retiailitative shelters such as VOA' s
1-3-
Lifeline Shelter Program in Richmond. Failure to
follow the case plan will result in termination from
the shelter on 3 days notice for failure to comply.
Persons being terminated for failure to comply will be
offered discharge planning services by the Case
Manager.
The Shelter Case Manager will work with Social Service
staff toward ensuring that employable GA recipients
meet their Work Program obligations.
3. Failure to Cooperate
Persons who do not cooperate with the conditions for
continued residence will be authorized to stay for the
balance of their program stage ora period not to
exceed 3 days, whichever is less. The Case Manager
will offer to assist them in discharge planning,
including arranging transportation.
SECURITY
The Armory building will be supervised by both a Shelter Security
person and a National Guardsman. The off-site daytime service
center will maintain staff adequate to supervise the facility,
its staff and clients.
During the registration process, on the first night of
admittance, the enrollee will be presented with a written list of
rules and expectations of the shelter. These rules will be
explained and discussed by shelter staff and the client will sign
acknowledging his/her understanding and acceptance of these
rules. Rules will cover not only conduct within the shelter, but
within the neighborhood as well. Residents of the shelter who
panhandle, steal, or commit other misconduct will be subject to
immediate expulsion or termination upon 3 days notice, depending
upon severity of the misconduct.
Shelter residents may enter the Armory Shelter only between the
hours of 5:30 p.m. and 9:30 p.m. Once admitted to the Armory, a
resident may not leave and then come back in again, unless
specifically authorized to do so by shelter staff (e.g. , for job
schedule or medical treatment) . Residents must vacate the Armory
by 7:30 a.m. each morning. During the daytime, residents will be
assigned to report to the Service Center or to pursue their case
assignments. It is anticipated that since lunch will be served
at the Service Center, residents will tend to gather there rather
than loiter throughout the neighborhood.
Persons who, in the opinion of shelter staff, are inebriated or
under the influence of drugs to the point of being disruptive or
being a danger to themselves or others will be subject to
immediate termination. The Shelter Supervisor will take
-4-
I
appropriate action: Call poli e, transport the 1person to
Detoxification Centers, etc.
In instances where residents a tack staff, each other, carry
weapons, commit theft or other crimes on the premises, etc. , thei
police will be called and resi ency will be terminated
immediately, without right of readmission.
RS-ADMISSIOV TO ARMORIES
i
Fifteen (15) days after terms 'ation, persons will be eligible for
re-admission provided that th y have acceptable identification,
are not excepted from re-admi sion (e.g. those previously
expelled for violent behaviorlare excepted from re-admission, and
have established eligibility -o the General Assistance Program) .
APPEALS UPON Tffi NATICON ARMO BS
Termination upon expiration o a program stage is not subject to
appeal. j
Termination upon 3 days notic, may be appealed within 2 days toI
the Shelter Supervisor who will offer to meet with the person
affected prior to terminatio !.
Immediate termination is imm diately effective, but may be
appealed within 3 days to th� Shelter Supervisor who will offer
to meet with the person affe8ted within 2 days of the appeal and
may grant reinstatement.
MW OF ARMORY PROGRAM
The Armory Shelter Program w 11 close March 31, 1990. Notice of
closing will be given to all persons residing in the Shelter on
March 1, 1990.
STAFF TRAINING--ARMORIES
The Shelter staff, both paidlemployees and volunteers, will
undergo a program of orientation and training before assuming
duties at the Shelter. Sel ction of staff and the content of
staff training must be apprc'ved by the County„
NEIGHBORHOOD IN`YOLVBZOW
At least sixty (60) days before opening the Armory Shelters,
representatives from the Co ' ty will meet with neighborhood
groups, representatives fro ' Cities, local law enforcement, and
other interested groups to xplain plans and receive input.
After the shelters open, mo thly meetings will be scheduled to
discuss neighborhood concer s and to resolve problems of ongoing
operations.
armshel.cu
disk #1 , cu
i
I
TD BOARD OF SUPERVISORS ^,,,.�
"a" James A. Rydingsword, Director ^�,,,��,,'��tra
�.�osta
VATK: November 2, 1989 @ CjO^
eUSJLCT:
REPORT ON SHELTER PROGRAMS FOR THE HOMELESS
SpLCtrlc RLOUEST(1) OR RECOMMEPDATIQN(S) A SAPPORO1UND AND JUSTIFICATION
RECOMMENDATION:
This responds to the Board's October 31, 1989, order directing the Social
Service Director to present for Board of Supervisors' action on November 7,
1989, an Armory Shelter Program for non-General Assistance eligibles for
the period from December 1, 1989, to March 31, 19901 recommends adoption of
an Armory Shelter 26227 Program for persons not entitled to County aid; and
recommends additional Board actions on shelter programs for the homeless.
The Social Service Director recommends the following Board actions:
1) Approve and authorize the attached Armory Shelter 26227 Program as a
Program as a non-mandatory program under Government Code Section
26227, for persons not entitled to County aid under the Board of
Supervisors' General Assistance standards.
2) Authorize the Social service Department Director and the
Director of Emergency Services to negotiate contracts with the
National Guard to use Armory facilities in Richmond and Pittsburg from
December 1, 1989, through March 31, 1990, for joint operation of the
Armory Shelter Program for General Assistance eligibles and the Armory
Shelter 26227 Program for persons not entitled to County aid.
3) Authorize the Social Service Director to negotiate contracts
with Volunteers of America and Shelter, Inc., to operate the Armory
Shelter Program for General Assistance eligibles and the Armory
Shelter 26227 Program for persons not entitled to County aid at the
Richmond and Pittsburg armories for the period of December 1, 1989, ;
through March 31, 1990, in the amounts of $160,000 and $155,000
respectively.
— continued
r
t:. .
CONTINUED ON ATTAC MIEMT: was 110NA7LRE:
RECOMMEMOATIQN OF COUNTY ADMINISTRATORRSC EIm COMM TTSS
APPROVE OTHER
SICHATURE1/1: _ 2
ACTION OF OOARD ON - November 7, 1989 AM�RO'VED s ACCOMMEND�d° s,TNSR i
Also, amended to add the following:
6) Set a goal of rotating the temporary shelter programs to different
host communities in subsequent years, where such programs may be
needed again, and where appropriate support services can be made
available.
VOTE O/ sur2xvIUna
1 HVKWY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (A1fENT III AND CORRECT COPY OF A14 ACTION TAIO:N
AYES: NDEf: AND ENTERED ON TIE MINUTES Or THE SOARD
ASSENT: ASITA W. Of SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ArresTED �4�_y��td..9 _
County Counsel
Social Services Department EMIL SATCHELOR. CLERK Or THE SOARD or
County Auditor-Controller SUPERVISORS AND COUNTY ADMINISTRATOR
CHART (via CAO) BB
Mpvry
W:
1
I
Board Order - November 2, 1989 ' f Page 2 '
subject: Report on Shelter Programs fo the Homeless
4) Approve appropriation adjustments f om various funding
sources in the amount of $315,000 or the 1989/1990 Armory Shelter
Program for General Assistance eli' ibles and the Armory Shelter 26227
Program for persons not. entitled County aid as follows:
National Guard Armory Programs:
Richmond and Pittsburg Armories
December 1, 1989 - March 31, 19 0
Funding Sources: Department
General Assistance.......$120,6 0. - Social Service
winter Relief
(1988-89 balance)...... 38,0 0. - Housing Authority
Community Services....... 11,4 0. - Community Services
FEMA........ .... 50,0 0.
Developer contribution... 45,0 0. - County Administrator
Housing Bond Trust Fund.. 0 - Community Development
Total.........$315,0'0.
5) Direct the County Administrator toldevelop and seek funding for the
establishment of a homeless shel er sited on county-owned property at
845 and 847 Brookside Drive, Ricci ond, to be opened by April 1, 1990,
as designated in the Board's Octgber 3, 1989, order on Homeless
Shelter Site Selection, at an es ,inated cost of $568,000.
• i
l '
4
JAR/AWW:sjb
C. }
ARMORY SHELTER 26227 PROGRAM
WINTER, 1989-1990
UNDER GOVERNMENT CODE SECTION 26227
FOR PERSONS NOT ENTITLED TO COUNTY AID
ARMORY SHE ER 26227 PROGRAM
WIN SER 1989-90
UNDER GOVERNM NT CODE SECTION 26227
FOR PERSONS NOTiENTITLED TO COUNTY AID
SUMMARY
The 1989-90 Armory Shelter 6227 Program is designed to provide
housing for homeless adul s who are not General Assistance
eligibles, who meet program requirements, at the National Guard
Armories in Pittsburg and ichmond. The program will provide
night shelter, 3 meals, daytime program, and supportive
services designed to assi it
the homeless person in becoming
employed, self-sufficient, 'r in receiving needed treatment. ' A
screening process will re ire identification, and compliance
with minimum program standa ds, and shelter entitlement will be
for specific, limited terms., The County will contract with two
private non-profit agencie - to provide shelter management and
operation. Ili
It is recommended that Co tra Costa County undertake to house
homeless single non-Genetal Assistance eligible adults in
National Guard . Armories du ' ing the Winter of 1989-1990, within
the following program param tens:
ESTIMATED COSTS
The estimated cost of oper ting the. Armory Shelter 26227. Program
during the Winter of 1989- 990 is $194,400. Breakdown of costs
is as follows:
Basic Shelter for persons entitled to Count Aid. . .$184 400.
P Y
Transportation. . . . . . . . . . . .'. . . . . . . . . . . . . . . . . . . . . . . . . . . . .— 10.000.
Total. . .$194,400..
ARMORY SHELTER 26227 PROG BASIC O T ON:
1) Open Armories 12/1/89: 11 Richmond
Pittsburg
2) Negotiate with Califorlia National Guard for:
11
a) Assured continuous use from 12/1/89 to 3/31/90.
b) Favorable terms for "Drill Nights" .
c) Storage of shelt r equipment inside Armory buildings.
3) Negotiate contracts with private, non-profit- agencies to
administer the 1989- 990 Winter Shelter 26227 Program in
conjunction with the Armory Shelter Program for General
Assistance eligibles
a) One joint progral contract per Armory shelter.
ARMORY SHELTER 26227 PROGRAM Page 2
b) Two separate sources of funds are proposed:
1) Social Service Department funds will provide
$12/day/person and transportation costs for home-
less General Assistance and Immediate Need
Eligibles (Welfare and Institutions Code Section
17000) under the Armory Shelter Program for
General Assistance eligibles.
2) Funding to provide $12/day/person and transporta-
tion costs for homeless persons not entitled to
County Aid (Government Code Section 26227) will be
provided from:
Balance of 1988-89
Winter Relief Fund. . . . . . . . . . . .$ 38,000.
Community Services EPT Fund. . . . . 11,000.
FEMAFunds. .. . . . . . . . . . . . . . . . . . . . 50,000.
Developer Contribution. . . . . . . . . . 45,000.
Housing Bond Trust Fund. . . . . . . . ._ 50.000._
Total. . . . . . . .$1948400.
4) Both Volunteers of American (VOA) .and SHELTER, Inc. , have
expressed interest in running the 1989-1990 Armory Shelter
Programs.
5) Shelter contractors will:
a) Operate the dormitory program at the Armory at night.
b) Provide daytime support services at an off-site
location.
c) Provide three .(3) meals per day. Dinner and breakfast
at the Armory and lunch at the off-site service center.
In the event that residents cannot be present for lunch
(e.g. , appointments for job interviews or medical
appointments) , bag lunches will be provided.
d) Provide bed, blankets, linens, toiletries, for each
resident.
e) Provide storage for property at the owner's risk.
6) Shelter Contractors will provide supportive services,
including the following:
a) Intake and Assessment
b) Case Management
c) Housing search assistance
d) Referrals to drug, alcohol treatment as appropriate
ARMORY SHELTER 26227 PROGRAM I Page 3J.
I
e) Referrals to emplo ent services
f) Coordination with o her agencies offering services to
the Homeless.
g) Information & Refe gals to other services, medical and
financial resourc
h) Grievance concilia ion and Discharge Planning.
i
SCREENING PROCESS:
i
Because this is a Winter program, admission of drop-ins is
anticipated. Drop-ins wi 1 be screened through the intake
process. While still admitting drop-ins, the 1989-1990 Armory
Program will differ from he previous Winter program in that
stays will be limited t specific terms, it will be more.
structured, and more condit;'ons will be placed upon residents:
i
Residents will have to ide tify themselves, and will be required
to participate in housekee 'ing chores and intake procedures. In
addition, residents will be required to negotiate a case plan and
follow through with personalll efforts aimed at: ending homelessness
and achieving a self-sufficient lifestyle.
Persons who choose noto meet the conditions of continued
residence at the shelter will not be authorised extended shelter,
will be given notice toacate, and will be offered discharge
planning services.
lys)A three-stage program is anned:
1) n a e (Up to 5
Adults without Ihildren will be accepted at the shelter
initially with r without ID, but they must:
Within 2 days:
Provide acceptable ID documents. (Program Director
may extend this time limit an additional 3 days if
appropriate. )
Within 3 days:
a) Have a Life History interview and assessment by
the Ca a Manager in the Daytime Program;
b) Receive 4nd participate in chore assignments.
Within 5 days:
a) Be screeled by Social Service for eligibility to
welfar, programs;
b) Negotiatl and commit to a shelter services
contract.
^~ARMORY SHELTER 26227 PROGRAM Page 4
2) Shelter Contract (up to 30 days)
Applicants for shelter services who are not General
Assistance. and Immediate Need Eligibles will be offered
limited-term shelter provided that they comply with
intake requirements. An agreement for shelter services
will be signed by the applicant within five (5) days of
admission.
Limited-term shelter will be limited to 30 days in
addition to the 5 intake days. An extension of up to
10 additional days may be granted when extenuating
circumstances exist.
Extensions may be granted upon the recommendation of
Project Director and approval by the Social Service
Department.
3) Case Planning Requirements
Residents must agree to develop and follow a case plan
as a condition for continued residence. The case plan
will be individualized and will have as its objective
obtaining housing, and restoring the person to self-
sufficiency, either through employment or through
qualifying for disability programs. In implementing
this case plan, shelter staff will offer -support
services similar to those available in rehabilitative
shelters such as VOA's Lifeline Shelter Program in
Richmond. Failure to follow the case plan will result
in termination from the shelter on 3 days notice for
failure to comply. Persons being terminated for
failure to comply will be offered discharge planning
services by the Case Manager.
4) Failure to Cooperate
Persons who do not cooperate with the conditions for
continued residence will be authorized to stay for the
balance of their program stage or a period not to
exceed 3 days, whichever is less. The Case Manager
will offer to assist them in discharge planning,
including arranging transportation.
SECURITY
The Armory building will be supervised by both a Shelter Security
person and a National Guardsman. The off-site daytime service
center will maintain staff to supervise the facility, its staff
and clients.
During the registration process, on the first night of
admittance, the- enrollee will be presented with a written list of
rules and expectations of the shelter. These rules will be
ARMORY SHELTER 26227 PROGRAM Page 5 .
explained and discussed by shlelter staff and the client will sign
acknowledging his/her undestanding and acceptance of these
rules. Rules will cover notonly conduct within the shelter, but
withinthe neighborhood s ell. Residents of the shelter who
panhandle, steal, or commit !other misconduct will be subject to
immediate expulsion or termillation upon 3 days notice, depending
upon severity of the miscond ct.
I �
Shelter residents may enterthe Armory Shelter only between the
hours of 5:30 p.m. and 9:30 'p.m. Once admitted to the Armory, a
resident may not leave an then come back in again, unless
specifically authorized to1 so by shelter staff (e.g. , for job
schedule or medical treatmen ) . Residents must vacate the Armory
by 7:30 a.m. each morning. ring the daytime, residents will be
assigned to report to the SIrvice Center or to pursue their case
assignments. It is anticip' ted that since lunch will be served
at the Service Center, residents will tend to gather there rather
than loiter throughout the leighborhood.
Persons who, in the opinio j of shelter staff, are inebriated or
under the influence of drug; to the- point of being disruptive or
.being a danger to themse ves or others will be subject to
immediate termination. he Shelter Supervisor will take
appropriate action: Calli police, transport the person to
Detoxification Centers, etc '
i
In instances where reside is attack staff, each other, carry
weapons, commit theft or o er crimes on the premises, etc. , the
police will be called and residency will be terminated
immediately, without right ' f readmission.
RE-ADMISSION
Fifteen (15) days after to ination, persons will be eligible for
re-admission provided than they have acceptable identification
and are not excepted from; re-admission (e.g. , those previously
expelled for violent behav'or are excepted from re-admission) .
APPEALS UPON TERMINATION
Termination upon expiratioof a program stage is not subject to
appeal.
Termination upon 3 days nitice may be appealed within 2 days to
the Shelter Supervisor wo will offer to meet with the person
affected prior to terminatJion. j
Immediate termination isl immediately effective, but may be
appealed within 3 days tol' the Shelter Supervisor who will offer
to meet with the person a fected within 2 days of the appeal and
may grant reinstatement.
ARMORY SHELTER 26227 PROGRAM Page 6
END OF PROGRAM
The Armory Shelter 26227 Program will close March 31, 1990.
Notice of closing will be given to all persons residing in the
Shelter on March 1, 1990. . After March 14, 1990, the Shelter will
stop admitting new residents with the exception of GA and
Immediate Need Eligibles.
STAFF TRAINING
The Shelter staff, both paid employees and volunteers, will
undergo a program of orientation and training before assuming
duties at the Shelter. Selection of staff and the content of
staff training must be approved by the County.
NEIGHBORHOOD INVOLVEMENT
Before opening the Armory Shelters, representatives from the
County will meet with neighborhood groups, representatives from
Cities, local law enforcement, and other interested groups to
explain plans and receive input. After the shelters open,
monthly meetings will be scheduled to discuss how to resolve
problems of ongoing operations.
JAR/AWW:sjb