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HomeMy WebLinkAboutMINUTES - 11281989 - IO.1 I .O.-1 TO: ' BOARD OF SUPERVISORS Contra r' FROM: INTERNAL OPERATIONS COMMITTEE Costa November 13 , 1989 . - ""�4� County DATE: SUBJECT: REPORT ON FUTURE USE OF VETERANS' BUILDINGS IN THE COUNTY SPECIFIC REOUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMEMATIONS 1. Reaffirm as Board of Supervisors ' policy that selling or consolidating the Veterans ' Buildings is unacceptable because the buildings have been used by the Veteran' s and should be allowed to continue. 2. Establish the following as the responsibilities of the managers of the twelve veterans ' buildings: A. To disseminate information/communications from the County to the various organizations using the buildings. B. Solicit input from the veterans ' organizations regarding the concerns, problems and ideas they wish to convey to the County. C. Relay information from the veterans ' organizations to the County. D. Utilize the Lease Management Division of the General Services Department as the principal vehicle of communication between the County and the veterans ' organizations in regard to the condition and use of the veterans ' buildings. 3 . Request the Director of General Services to do everything within his power to improve the response time to building managers regarding their inquiries on problems and issues with the veterans ' buildings. CONTINUED ON ATTACHMENT?eS YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR ENDATION OF BOARD COMMITTEE APPROVE � OZH SIGNATURE(S): TOM POWERS JSI'NNE' WRIGHT McPEAK ACTION OF BOARD ON Quem er , APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. County Administrator Q CC: Director of General Services ATTESTED County Counsel PHIL BATCHELOR,CLERK OF THE BOARD OF Veterans Service Officer SUPERVISORS AND COUNTY ADMINISTRATOR Appropriate Veterans Organizations , (Via VSO) ���� BY ,DEPUTY M382 (10/88) -2- 4. Encourage the Director of General Services to continue his policy of having staff from the Lease Management Division meet with the individual managers of the veterans' buildings on an "as needed basis" to enhance the communications process. 5. Request the Director of General Services and Veterans Service Officer to share information with the building managers regarding possible block grants or other funding sources available for the maintenance and restoration of the veterans ' buildings. 6. Request County Counsel to determine whether the Board of Supervisors has the authority on its own motion to place on the ballot a measure asking the voters whether they wish to create a Veterans Memorial District which would have the power to impose a tax on the residents of the County and report his findings to the Board of Supervisors. 7. If County Counsel concludes that the Board of Supervisors does not have the authority on its own motion to place the matter of creating a Veterans Memorial District on the ballot, encourage the various veterans organizations in the County to consider circulating petitions to place such a measure on the ballot in order to provide for the future maintenance of the veterans buildings. 8. Request the Director of General Services and the County' s Risk Manager to consult with the managers of the veterans buildings regarding possible options which might be available for the provision of liability insurance for the veterans buildings. 9. Request the Director of General Services and County Counsel to review existing lease agreements for obsolete or difficult to understand terminology and either assist in explaining such terminology to building managers or agree to revise the lease agreements in order to clarify terminology which may be in question. 10 . Request the Director of General Services and the managers of the veterans buildings to jointly develop short-term and long-term objectives ' addressing property and maintenance issues for each building and to develop a schedule to achieve these objectives within existing resources or using new sources of dedicated revenue, such as revenue from a Veterans ' Memorial District. 11 . Request the Veterans Service Officer to explore with the veterans organizations in the County possible options for financing repairs and maintenance of veterans buildings and report his findings and recommendations to the Board of Supervisors if and as circumstances dictate such a report. 12 . Remove this item as a referral to our Committee. BACKGROUND: On August 1, 1989 the Board of Supervisors referred to our Committee the Report of the Task Force on Future Use of Veterans' Buildings which had been created in response to the recommendations of the 1987-88 Grand Jury on this subject. -� -3- On November 13 , 1989 our Committee met with the County's Veterans Service Officer, staff from the General Services Department, County Administrator' s Office and County Counsel' s Office and representatives from a number .of veterans organizations in the County. Mr. Villalba, our Veterans Service Officer, reviewed the findings of the Task Force and some of the other concerns which were voiced by the Task Force. Our Committee also heard comments from several representatives of veterans organizations regarding their concerns. Our Committee is in full support of the concept of a Veterans Memorial District which could be created by the voters and charged with the responsibility to maintain the veterans buildings in the County. We are unclear about whether the Board of Supervisors could put such a measure on the ballot itself or whether such a proposal must be done by petition from the voters. We are interested in having the Board of Supervisors place such a measure on the ballot if the Board is able to do so in order to save the veterans organizations from the trouble of gathering the requisite signatures. We have, therefore, asked the County Counsel to advise the Board on this question. We emphasized to the veterans organizations that the County is not in a position to devote any additional general fund money to the repair and maintenance of the veterans buildings and that some other alternatives must be sought to finance their continued repair and maintenance. Our Committee believes that the recommendations (findings) made by the Task Force are entirely appropriate and we are, therefore, repeating them herein as recommendations for action by the Board of Supervisors.