HomeMy WebLinkAboutMINUTES - 10241989 - 1.17 TO: "1-- BOARD OF SUPERVISORS
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FROM: Jeanne °Aagl io Costa
DATE: October 17 , 1989 C""'rity
SUBJECT: Fees for Taped Recordings of Board Proceedings
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) S BACKGROUND AND JUSTIFICATION
o
RECOMMENDATIONS
Fix November 28, 1989, 11 a.m. , for hearing to increase fees governing the recording
of the proceedings of the Board of Supervisors.
FINANCIAL IMPLICATIONS
The fee for an individual using the Clerk's equipment shall be increased to $3 for
each 15-minute period from the current charge of $2. Also there is provision for the
Clerk to charge $28 for each tape duplicated by staff in the Office of the •Clerk of
the Board.
The fees for utilizing the Clerk's equipment have not been increased since the adop-
tion of Resolution 79/751. With utilization of the recording- equipment increasing,
it is requiring more service and at some time will have to be replaced. Replacement
costs for this tape recorder have increased in the last eleven years as have staff
costs.
BACKGROUND
On July 24, 1979, the Board of Supervisors adopted Resolution No. 79/751 setting
procedures for the recording of Board proceedings. The resolution has, not been
changed or amended since adoption. The amendments being proposed allow the Clerk to
retain the tapes for one year before they are destroyed or erased, a change in the
current procedure of retaining them for 56 days only. Retention of these tapes for a
longer period eliminates the necessity of summarizing the speakers' presentations on
issues or hearings since the tapes will be retained for a longer period to allow
review or duplication in accordance with the procedures established in Resolution
79/751.
Many requests are received for Clerk of the Board staff to make a duplicate tape for
an individual who is unable 'to do this. Charging a fee of $28 per tape permits the
recovery of the Clerk's costs associated with providing this service. Also individu-
als are encouraged to make their own duplicates and take advantage of the lower cost
of $3 for each 15-minute period.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOM ENDATION OF BOARD COM ITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON Q U I Z APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
UNANIMOUS (ABSENT ) 1 HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
cc.County Administrator ATTESTED OCT 2 4 1989
Phil Batchelor,perk of the Board of
Supervisors and County Administrator
M3e2/7•83 BY DEPUTY