HomeMy WebLinkAboutMINUTES - 10171989 - FC.1 TO< - • . BOARD OF SUPERVISORS F c d
f _ Contra
FROM: Finance Committee Costa
Supervisor Nancy Fanden - t
Supervisor Robert Schroder County
DATE: October 17,1989
SUBJECT: SPECIAL DISTRICT AUGMENTATION FUND SUPPLEMENTAL ALLOCATIONS TO
FIRE DISTRICTS FOR CAPITAL EXPENDITURES AND REIMBURSEMENT FOR
INTER-DISTRICT EQUIPMENT TRANSFERS
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATIONS
1. Authorize allocations from the Special District Augmentation Fund (and
required appropriation adjustments) for County and Independent Fire
Protection Districts as recommended in the attached report from Chief
William Maxfield, Chair, County Fire Chiefs ' Association Capital
Improvement Committee as follows:
A. $2 , 199 ,395 for equipment purchases and facility maintenance.
B. $500,000 to Contra Costa County Fire Protection District for the
cost of constructing and equipping Station 21 in the
Martinez/Pleasant Hill area, as previously approved by the Board
in concept.
C. $150, 000 to the Riverview Fire Protection District to assist in
the financing of a new station on West Leland Road in West
Pittsburg.
D. $130 , 000 to the Oakley Fire Protection District to construct an
addition to the Oakley Station to house District vehicles.
E. $69, 525 for reimbursement for inter-district equipment transfers.
2. AUTHORIZE allocation from the Fire District Capital Acquisition Fund
(and required appropriation adjustment) in the amount of $20, 515 to
supplement capital allocations.
FINANCIAL IMPACT
Approval of the above funding recommendations will result in a total
allocation for capital of $3 , 069,435. This amount reflects an increase of
approximately $370,000 over the 1988-1989 allocation of $2,700,000.
CONTINUED ON ATTACHMENT: X YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Si ature(s) :
Action of Board on: Octobey 17, 1989Approved as Recommended x Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X Unanimous (Absent — ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested:
cc: County Administrator Phil Batchelor, Clerk of
County Counsel the Board of Supervisors
Auditor-Controller and County Administrator
County and Independent Fire Districts
United Professional By: � .c./ , DEPUTY
Fire Fighters Local 1230
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AUGFUND.BO
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The recommended capital allocation and the previously approved operations
allocation will leave an unallocated balance in the fire districts ' share
of the the Special District Augmentation Fund of $3 ,835, 514 ( $3 ,791, 697
operations and $43 ,817 capital) . It is recommended that the unallocated
capital balance be retained as a reserve for contingencies and any
increases in the cost of the items included in the Capital Improvement
Committee recommendation.
REASONS FOR RECONllYE&NDATION/BACKGROUND
Recommendation No. IA - The procedures followed by the County Fire Chiefs '
Association Capital Improvement Committee to develop the capital
recommendations are discussed in the attached report from Chief Maxfield,
Chairman of the Capital Improvement Committee. It is our recommendation
that the Board approve the capital allocation recommendations as developed
by the Capital Improvement Committee and amended by the County
Administrator.
The Capital Improvement Committee recommended a total allocation , of
$2, 999,910. The amount in Recommendation No. 1A of $2, 199,395 reflects the
reduction of $780, 000 for special projects which are recommended for
allocation in Recommendation No. 1B through D. The net amount in
Recommendation No. lA also reflects the offsetting allocation discussed in
Recommendation No. 2. In summary, the amounts in Recommendation No. 1
A through D plus Recommendation No. 2 equal the amount recommended by the
Capital Improvement Committee.
The recommended 'funding provides for the purchase of items necessary for
the health and safety of firefighters, the replacement of damaged or
worn-out equipment, the purchase of needed new items and facility
development.
The following three recommendations to fund special fire district projects
are being highlighted in an effort to meet the intent of the action taken
by the Board of Supervisors in adopting the 1989-1990 operating budgets for
fire districts. On August 15, 1989, your Board amended the County
Administrator' s report regarding the 1989-1990 Special District budgets by
specifying that 21% of the fire district funds (all from the capital
account) be set aside into a special fund for unspecified purposes.
Your Board discussed the potential need to fund additional staffing in the
Contra Costa County Fire Protection District to staff new fire stations
currently under development. Station 7 in Walnut Creek will be completed
and operational this fiscal year, however, the personnel necessary to
operate the station have already been added and are funded in the 1989-1990
budget. The next new station scheduled for construction is Station 3 in
Walnut Creek which is a relocation of an existing station. Therefore, no
new additional staff will be needed. The next station in the schedule is
Station 21 in the Pleasant Hill/Martinez area. Station 21 is not expected
to be operational until the spring of 1991. Accordingly, it will not be
necessary to add staff for Station 21 until the 1990-1991 fiscal year.
Since the money set aside for special purposes is not needed this fiscal
year for additional staffing for new stations, and in view of the fact that
such special funds in previous years have been used to acquire station
sites and to construct new stations, it is recommended that the following
three projects be funded with the special funds set aside by your Board.
It should be noted that the $780, 000 recommended is actually equal to
approximately 30 of the available funds.
Recommendation No.1B - In 1987-1988 the Board authorized the allocation of
$400,000 to 'acquire a site for Consolidated Station 21 in the
Martinez/Pleasant Hill area. At that time the Board also declared its
intent to allocate $500, 000 in fiscal years 1988-1989 and 1989-1990 to
construct and equip Station 21. The Board allocated $500,000 for that
purpose last fiscal year. Accordingly, it is proposed that the second
$500, 000 increment be allocated for fiscal year 1989-1990.
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Recommendation No. 1C - The Capital Improvement Committee has recommended
the allocation of $150,000 to assist in the financing of the new Riverview
Fire District Station on West Leland Road in West Pittsburg. The land for
this new station will be provided by the City of Pittsburg. The cost of
constructing the station will be covered by the fire development fees
and/or from the sale of surplus district land. However, the Augmentation
Fund allocation is recommended at this time to accelerate the development
of the new station because of the urgent need to reduce response times to
newly developing areas.
Recommendation No. 1D - The Capital Improvement Committee has recommended
the allocation of $130,000 to Oakley Fire Protection District to construct
an addition to the Oakley station to house fire district equipment.
Recommendation No. lE - In September of 1982, your Board adopted a policy
of reimbursing fire districts that transfer excess equipment to other
districts or the County. The funds recommended for this purpose, in the
amount of $69,525, represent transfers of equipment from Contra Costa
County Fire Protection District to Tassajara Fire Protection District and
the County. Also included in the amount is ' a carry-over credit for
equipment transfers from 1988-1989.
Recommendation No. 2 - In October 1988 your Board adopted a policy
requiring that certain capital funds such as proceeds from the sale of
surplus equipment and SB90 reimbursements be credited back to the
Augmentation Fund to be used for capital needs. The Auditor's Office was
concerned about crediting these funds to the Augmentation Fund because the
Augmentation Fund is derived from property taxes. Crediting non-property
tax to the Augmentation Fund would distort the actual amount allocated to
the Fund. Accordingly, the Auditor established a new fund entitled the Fire
District Capital .Acquisition Fund to receive and hold miscellaneous funds
to be allocated for capital expenditures as intended by the above mentioned
policy.
During the discussion of the Shell Oil explosion and fire at the September
12, 1989 Board meeting, Supervisor Sunne McPeak stated that the provision
of hazardous materials response equipment should be a high priority for the
allocation of Special District Augmentation Funds this fiscal year.
Although the capital allocation report does not specifically deal with
equipment for response to hazardous materials incidents, there are a number
of safety items recommended for funding. Equipment required for hazardous
materials incidents are categorized as safety items by the Capital
Improvement Committee and are considered the highest priority in the annual
capital review process. Additionally, since many safety items such as
protective clothing are not capital items (unit cost of less than $1,000)
the fire districts are able to purchase needed items out of their operating
budgets.
TJM DISK #1
AUGFUND.BO
G0 VlkA co
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CONTRA COSTA COUNTY � o CONSOLIDATED FIRE DISTRICT
SOLID''
�fRE
IST
FIRE
FIRE CHIEF BOARD OF FIRE COMMISSIONERS
William F. Maxfield Albert J. Gray
2010 Gear Road Edward B. Haynes
Y Gary Hernandez
Pleasant Hill, California 94523-4694 September 1, 1989 Donald J. Macintosh
TELEPHONE(415) 930-5500
B. Palmer Riedel
TO: Board of Supervisors
FROM: Fire Chief William Maxfield, Chairman
Capital Improvement Committee
Fire Chief Joe Tovar, Oakley Fire District
Fire Chief Charles Schwab, West County Fire District
Fire Chief Allen Little, Riverview Fire District
Fire Chief Ed Lucas, Moraga Fire District
Fire Service Consultant Robert Nyman
Deputy County Administrator Terry McGraw
SUBJECT: Capital Improvement Committee Funding Recommendations
' for Fiscal Year 1989-90
The Fire Chiefs Capital Improvement Committee (CIC) recommends funding
$2, 999,910 . 00 capital requests from the Special District Augmentation
Fund. This year, the Committee reviewed requests totalling $4,681,706. 50 ,
following procedures and guidelines approved by the Board of Supervisors.
The C.I.C. also recommends that any additional funds beyond the original
$3 ,092,737 projection be allocated to provide staffing, land acquisition
and construction of fire facilities as identified in five year plans.
In arriving at the above recommendations, the Committee met a number of
times to review submitted requests, associated documentation and fire
district organizational information. Additionally, the Committee
conducted hearings in order that each fire district staff
representative( s) and/or Fire Commissioner(s) could present their requests
and exchange information relative to each capital item. The Committee
report and recommendations as described in this report were reported to
s` the County Fire Chiefs at their August 10, 1989 meeting, and a copy of
report was distributed to all impacted fire agencies.
Attached are the specific recommendations of the Capital Improvement
Committee. These recommendations resulted from the application of the
approved procedures and guidelines to the individual requests submitted by
the various fire districts. Each fire chief was interviewed by the
Committee and each requested item was discussed. In some cases, item
pricing was adjusted to reflect current cost projections. Following the
interviews, the Committee arrived at its recommendations contained in the
attached listing.
These capital recommendations do not include future equipment needs or
additional personnel due to limited funds. In the review process, capital
needs were assigned the following priorities.
Serving the communities of Clayton, Concord, Lafayette, Martinez, Pleasant Hill,
Walnut Creek, and some unincorporated County areas
y
l '
CATEGORY A: Health and safety, maintenance of existing equipment
and facilities to prevent additional damage.
CATEGORY B: Replacement of existing vehicles, equipment or
facilities to maintain service levels.
CATEGORY C: New requests and/or additions.
CATEGORY D: Land acquisitions, structures and improvements.
Following is a summary listing of the amounts originally requested by the
various districts and the amounts recommended by the Committee within
total funds estimated to be available.
TOTAL FIRE DISTRICT CAPITAL REQUESTS: $ 4,681.706. 50
AVAILABLE CAPITAL FUNDING: $ 3 ,092,737.00
COMMITTEE REDUCTIONS
NCO (NOT CAPITAL OUTLAY) <$ 21, 247 . 50>
NR (NOT RECOMMENDED) <$ 1,395,581.00>
DD (DELETED BY DISTRICT) <$ 264,968 .00>
TOTAL <$ 1,681,796. 50>.
COMMITTEE RECOMMENDATIONS
A - SAFETY AND MAINTENANCE $ 462,720 . 00
B - REPLACEMENT EQUIPMENT $ 1,563 , 360. 00
C - ADDITIONAL EQUIPMENT $ 163;830. 50
D - ADD'L BUILDINGS & SITES . $ 810,000. 00 .
TOTAL $ 2,.999,910.00*
* $92,827. 00 difference between amount estimated to be available and the
total of items recommended should remain unallocated in order to cover
possible cost increases of items recommended and fund Inter-District
transfer in the amount of $69,525. 00.
ADDITIONAL COMMITTEE RECOMMENDATIONS/COMMENTS
1. An amount of $150,000 is recommended to assist in the financing of a
new Riverview Fire District station on West Leland Road in West
Pittsburg. The construction of this station was originally proposed
in the District' s Five Year Plan to be financed from Fire Facilities
Fees on new construction and from the sale of surplus .District land.
(The City of Pittsburg is to provide the site for the station. )
Augmentation Fund financing for this new station is recommended at
this time to help accelerate the construction of the new station, as
it is needed now to reduce response times to newly-developing areas.
The funds originally planned for this . station will be required to help
finance additional new stations, the need for which has resulted since
the development of the District' s original Five Year Plan.
1
2. An amount of $500,000 is recommended to assist Consolidated Fire
District in financing a site, design, and construction of Station 21
located off of Pleasant Hill Road in the Virginia Hills area; serving
Pleasant Hill, Martinez, Concord and Lafayette area residents. The
Board of Supervisors have previously indicated their intent to
complete this project. Completion of site acquisition is set for
January 1990-. This need was originally addressed in Consolidated' s
Five Year Plan.
3 . No action was taken on capital requests from Tassajara Fire Protection
District due to proposed merger with San Ramon Valley Fire Protection
District.
4. Cost of disposing of surplus equipment should be charged to SDAF,
since proceeds from sale or auction are currently being credited back
to SDAF.
5. Clerical costs to facilitate C.I ..C. budget review and study be
charged to SDAF.
6. Surplus transfers and associated credits from prior years between
districts continue on the basis of Board of Supervisors policy dated
September 28, 1982. ..
FIRE DISTRICT 1989/90 CAPITAL REQUEST
CAPITAL IMPROVEMENT COMMITTEE SUMMARY
TOTAL FIRE DISTRICT CAPITAL REQUESTS: $ 4,681,706. 50
AVAILABLE (ESTIMATED) : $ 3,092,737. 00
NOT RECOMMENDED•
NCO (NOT CAPITAL OUTLAY) <$ 21,247. 50>
NR (NOT RECOMMENDED) <$ 1, 395, 581. 00>
DD (DELETED BY DISTRICT) <$ 264 ,968. 00>
<$ 1 ,681,796. 50>
RECOMMENDED:
A - SAFETY AND MAINTENANCE $ 462,720.00
B - REPLACEMENT EQUIPMENT $ 1, 563 ,360.00
C - ADDITIONAL EQUIPMENT $ 163 ,830. 00
D - ADD'L BUILDINGS .a SITES $ 810 ,000. 00
$ 2,999,910.00
y
CAPITAL IMPROVEMENT COMMITTEE SUNM MARY
1989/90
Fire District $ Request Recommended
Bethel Island $ 38,625. 00 $ 35, 560 .00
Byron 420,000. 00 - 190,000. 00
Consolidated 1,520,938.00 1,516,070 .00
Crockett _ 431,975 .00 191,875 .00
East Diablo - 97 ,800. 00 37 ,300 . 00
Kensington 11,300. 00 2, 365. 50
Moraga 62,450. 00 62,450.00
Oakley 442,900 .00 407 ,300. 00
Orinda 24,979. 00 15 , 200.00
Pinole .16 ,500.00 -0-
Riverview 1,004,575 . 00 450 ,075. 00
Rodeo 5 ,713 .00 3,163 .00
Tassajara 348,500 .00 -0-
West County 273 , 551.50 88, 551. 50
$ 4,681,706 . 50 $ 2,999 ,910 . 50
7/22/89
C.I.C. RECOMMENTDATIONS AND CATEGORY ASSIGNMENTS
ITEM $ REQUEST $ RECOMMENDED CATEGORY
BETHEL ISLAND
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Snap-rite Relief Valve $ 900. 00 $ 900.00 C
1 - Snap-rite 3-Way Ball Valve 740.00 740. 00 C
2 - Mark II Survivair 3 ,920 .00 3 ,920. 00 A
BUILDINGS, GROUNDS, ETC.
1 - Remodel Fire Sta. Office $ 12,500 .00 12, 500. 00 D
1 - Restroom w/Shower 17 , 500. 00 17, 500. 00 D
COMMUNICATIONS EQUIPMENT
1 - Mirada F30 FAX Machine $ 1,675. 00 0 NR
1 - Motorola Cellular Phone 1,390.00 0 NCO
TOTAL $ 38,625.00 $ 35,560.00
BYRON
VEHICLE REPLACEMENTS AND ADDITIONS
1 - 1250-GPM Pumper $ 190,000. 00 $ 190,000. 00 B
1 - Tele-Squirt 90,000. 00 0 NR
1 - 1500-Gal. Tanker/Pumper 115,000.00 0 NR
BUILDINGS, GROUNDS, ETC.
1 - Expand Metal Building $ 25 ,000.00 0 NR
TOTAL $ 420,000.00 $ 190,000.00
ITEM $ REQUEST $ .RECOMMENDED CATEGORY
CONSOLIDATED
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Sedan $ 16 ,000 .00 $ 16 ,000..00 C
1 — 1500-GPM Fire Engine 226,840 .00 226,840.00 B
1 - Onan Diesel Generator 4, 500. 00 4,500.00 B
3 - Sedans, Replacements 48 ,000.00 48,000. 00 B
2 - Pickup Truck & Van, Replace 40, 000.00 40,000,00 B
COMMUNICATIONS EQUIPMENT
2 - Instant Replay Recorders $ 8,000 .00 $ 8,000 .00 B
12 - Mobile Radios, Replace 32,400. 00 32,400 .00 B
6 - Portable Radios, Replace 7,200 .00 7,200.00 B
1 - Replace Multiplex Equip. 4,000.00 4,000 .00 B
1 - Replace Multiplex Equip. 6 ,800. 00 6,800.00 B
1 - Mobile Radio, Low Band 2,700.00 2,700.00 C
1 - Mobile Radio, High Band 2 ,800 .00 2,800.00 C
1 - Portable Radio 1,200. 00 1,200.00 C
1 - Opticom Emitter 1,460 .00 1,460 .00 C
1 - Retrofit Optical Emitter 250,000 .00 250,000.00 A
1 - Replace Admin. Phone Sys. 4,000. 00 4,000. 00 C
1 - Facsimile Machine W/Printer 6,000.00 6,000 . 00 C
1 - Communication/Dispatch Sys 150, 000. 00 150, 000. 00 B
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Hurst Tool, Replace $ 12,000. 00 $ 12,000.00 B
BUILDING, GROUNDS & VEHICLE MAINTENANCE
1 - Comm. Cntr. HVAC, Replace $ 24,000. 00 $ 24,000. 00 B
1 - Repave asphalt at Training 9,900.00 9,900.00 B
1 - Repair asphalt at Sta. 5 6 ,500.00 6 ,500.00 B
1 - Admin. Bldg. Roof, Replace 40 ,000.00 , 40,000 . 00 B
1 - Volt. Amp. Tester, Replace 1,260.00 1,260. 00 B
1 - Rollup Doors. Sta. 14 , Replace 9,500. 00 9 ,500 .00 B
1 - OTC Communicator, Replace 702. 00 702. 00 B
2 - Refriger. Sta. 14 , Replace 1,600.00 1,600 .00 B
1 - Remodel Kitchen Sta. 10 6,800.00 6,800.00 B
1 - Remodel Kitchen Sta. 1 6 ,820.00 6,820. 00 B
2 - Dispatcher Chairs, Replace 1,500.00 1, 500. 00 B
1 - Pipe Threader 1, 285 . 00 1,285 .00 C
1 - Fuel Tank Sta. 16, Replace 401000. 00 40,000. 00 B
1 - Drill Press, Replace 650.00 650. 00 B
1 - Install HVAC Sta. 1, Replace 10,000.00 10,000 .00 B
1 - Install Central A/C Sta. 6 6, 500. 00 6,500.00 B
1 - Admin. Bldg. Carpet, Replace 15,000 .00 15,000 .00 B
1 - Future Station 21 500 ,000. 00 500,000.00 D
7
a
ITEM $ REQUEST $ RECOMMENDEDCATEGORY
CONSOLIDATED (Cont. )
TRAINING AIDS AND OFFICE EQUIPMENT
1 - Video Editing VCR $ 1,640 .00 , $ 0 DD
2 - 13" Color Monitors 1,393 . 00 0 DD
1 - Video Camcorder 2,048. 00 2,048 .00 C
1 - Video U-Matic Player 2,600 .00 2,600. 00 C
1 Chart Printer 2,93.0 .00 2,930. 00 C
1 - Lettering Machine, Replace 2,575. 00 2, 575.00 B
1 - Portable Color TV Monitor 840. 00 0 DD
1 - Video Lighting Kit 995. 00 0 DD
TOTAL $1,520,938.00 $1,516,070.00
CROCKETT
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Portable Pump $ 2,325 .00 $ 2, 325. 00 B
1 - 60" Hydraulic Ram 1,550 .00. 1,550. 00 C
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Engine $ 170 ,000 . 00 0 NR
1 - Tanker 155 ,000.00 15.5,000 .00 B
1 - Power Wagon 70,000 .00 0 NR
1 - 4 x 4 Command Vehicle 19,000 . 00 19, 000. 00 B
1 - Command Vehicle 14,000. 00 14,000. 00 B
TOTAL $ 431,875.00 $ 191,875.00
EAST DIABLO
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Power Wagon $ 45,000 .00 $ 0 DD
1 - 3/4 Ton Pickup 16 ,000.00 16 ,000. 00 . C
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Rotary Saw $ 1, 200. 00 $ 11200. 00 B
BUILDING, GROUNDS & VEHICLE MAINTENANCE
1 - Asphalt Sta. 51 $ 5,000. 00 $ 0 NCO
1 - Asphalt Sta. 54 10,000.00 10,000.00 B
1 - Washing Machine, Replace 550. 00 550. 00 B
1 —Washing Machine, New 550. 00 550. 00 C
ITEM $ REQUEST $ RECOMMENDED CATEGORY
EAST DIABLO (Continued)
COMMUNICATIONS EQUIPMENT
3 - Low Band Portables $ 3,600 .00 $ 3,600.00 B
1 - High Band Mobile 3 ,000. 00 3 ,000. 00 B
1 - Upgrade Syntor Scan Bd. Parts 500. 00 0 NCO
2 - High Band Portables 2,400.00 2,400. 00 C
TRAINING AIDS AND OFFICE EQUIPMENT
1 - IBM Computer, etc. $ 10,000.00 $ 0 DD
TOTAL $ 97,800.00 $ 37,300.00
KENSINGTON
COMMUNICATIONS EQUIPMENT
3 - Modats, CAD System $. 1, 300.00 $ 1,765. 00 C
1 - Printer, CAD System 600. 00 600.00 C
2 - Modems, CAD System 600. 00 0 NCO
1 - Converter, CAD System 300 .00 0 NCO
BUILDING, GROUNDS AND VEHICLE MAINTENANCE
1 - Apparatus Room Vent. Sys. $ 8, 500. 00 $ 0 NR
TOTAL $ 11,300.00 $ 2,365.00
MORAGA
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Sedan $ 15, 000. 00 $ 15 ,000 . 00 B
1 - 1-Ton 4x4 23 ,000.-00 23 ,000 . 00 B'
COMMUNICATIONS EQUIPMENT
2 - Opticom $ 2,800 .00 $ 2,800. 00 A
3 - Mobile Radios 8 ,400. 00 8,400.00 B
2 - Portable Radios 2,400.00 2,400.00 B
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Float Pump $ 1,150.00 $ 1,150.00 B
ITEM $ REQUEST $ RECOMMENDED CATEGORY
MORAGA (Continued)
BUILDING, GROUNDS & VEHICLE MAINTENANCE
2 - Refrigerators $ 2,200 .00 $ 2,200 .00 B
TRAINING AIDS AND OFFICE EQUIPMENT
1 - Computer $ 4,200 . 00 $ 4 ,200. 00 C
1 - FAX Machine 1,800. 00 1,800. 00 C
1 - Recording Annie 1,500. 00 1, 500. 00 B
TOTAL $ 62,450.00 $ 62,450.00
OAKLEY
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Rescue Van $ 28 ,000. 00 $ 28,000. 00 B
1 - 1500-GPM Engine 195,000. 00 195,000 .00 B
1 - Power Wagon 45,000. 00 45,000. 00 C
1 Power Wench 1,600 . 00 1,600. 00 C
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - HazMat Sniffer $ 1,800 . 00 $ 1,800. 00 C
1 - HazMat Sniffer 1,800. 00 0 NR
2 - Hose Load Tables 1, 400.00 0 NR
2 - Humat Valves 3 ,100 .00 3 ,100. 00 C
1 - P.P. Smoke Ejector 700. 00 700. 00 B
1 - CO Monitor for SCBA Room 2 , 200. 00 0 NR
BUILDING, GROUNDS & VEHICLE MAINTENANCE
2 - Fume Ejectors Sta.93 & 94 $ 6,000. 00 $ 0 NCO
2 - Gas Tank Removals 700.00 0 NCO
2 - Sta. 94 Addition 130,000.00 130,000 .00 D
2 - Engine Room Doors . 2, 500. 00 0 NCO
1 - Concrete Pad, Sta. 94 3 ,000. 00 0 NCO
TRAINING AIDS AND OFFICE EQUIPMENT
2 - Resusi-Annie $ 2,100. 00 $ 2,100.00 B
TOTAL $ 424,900.00 $ 407,300.00
l �
ITEM $ REQUEST $ RECOMMENDED CATEGORY
ORINDA
COMMUNICATIONS EQUIPMENT
1 - Cellular Phone $ 1,248 . 00 $ 0 NCO
1 - Portable Radio 1,200. 00 1, 200. 00 C
1 - High Band Portable Radio 475.00 0 NCO
1 - Mobile Radio 2,700 .00 2,700. 00 B
1 - Tone Remote Console 1,300 . 00 0 DD
4 - High Band Portable Radios 2, 300. 00 0 DD
1 - Mobile Radio 2,700.00 2,700 .00 B
1 - UHF/VHF Radio, Replace 3 ,200.00 0 NR
TRAINING AIDS AND OFFICE EQUIPMENT
1 - IBM Computer, Replace $ 5,500.00 $ 5,500.00 B
1 - IBM Typewriter, Replace 1,256. 00 0 NR
1 - Sharp FAX Machine, Replace 1 , 500. 00 1,500. 00 C
2 - File Cabinets, Replace 1,600. 00 1,600. 00 B
TOTAL $ 24,979.00 $ 15,200.00
PINOLE
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Sedan $ 16, 500. 00 $ 0 DD
TOTAL $ 16,500.00 $ 0
RIVERVIEW
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Trailer for Fire Boat $ 3 , 350.00 $ 3 ,350. 00 B
COMMUNICATIONS EQUIPMENT
1 - Opt/Comm Phase 2 $ 201,000. 00 $ 201,000.00 A
1 - Ship to Shore- Radio 600 .00 600.00 B
1 - Install APU at Admin. Bld. - . 8 ,200 .00 , 8,200. 00 B
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
2 - Amkus Power Unit $ 6, 500.00 $ 6,500. 00 B
1 - 3-Way Siamese Valve 750. 00 750. 00 B
1 - Hose Tester, Sta. 86 4,500.00 0 NR
1 - Hose Dryer, Sta.. 83 10, 000.00 10,000. 00 C
ITEM $ REQUEST $ RECOMMENDED CATEGORY
RIVERVIEW (Continued)
BUILDING, GROUNDS & VEHICLE MAINTENANCE
1 - HVAC Admin. Bldg, Replace $ 5,500.00 $ 5, 500.00 B
1 - Repair Roof Sta. 85 7 , 500 . 00 7,500 . 00 B
1 - Repave Parking Sta. 81 . 14,500. 0.0 14, 500. 00 B
1 - Repave Driveway, Sta. 86 5 ,000 .00 5,000.00 B
1 - Paint Apparatus Rm Sta. 85 8,500 .00 8,500 .00 B
1 - Evidence Locker Conversion 5,000 . 00 . 5,000 .00 B
1 - Kitchen Stove, Sta. 84 1,400. 00 1,400. 00 B
1 - Future Station 87 700 ,000.00 150,000. 00 D
2 - Fuel Tanks (Replacements) 10,000 .00 10,000 . 00 B
TRAINING AIDS AND OFFICE EQUIPMENT
1 - Rear Projection Screen $ 750 .00 750. 00 C
1 - 25" TV Monitor 925. 00 925. 00 B
1 - Computer for Shop Maint. 5 ,000. 00 5, 000.00 C
1 - Computer for Training 5,000.00 5,000 .00 C
1 Film: Fire Safety 600 .00 600. 00 C
TOTAL $1,004,575.00 $ 450,075.00
RODEO/HERCULES
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Gas Detector $ 2,550 . 00 $ 0 NR
1 - Rescue Saw 963. 00 963. 00 B
1 - Positive Pressure Smoke 1,300.00 1, 300.00 C
1 - Fog/Smoke Machine 900.00 900. 00 C
TOTAL $ 5,713.00 $ 3,163.00
TASSAJARA
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Heavy Brush Rig $ 140 , 000.00 $ 0 NR
1 - Heavy Brush Rig 140 ,000 .00 0 NR
BUILDING, GROUNDS & VEHICLE MAINTENANCE
1 - Building Addition $ 65,000. 00 0 NR
TRAINING .AIDS AND OFFICE EQUIPMENT
1. - Computer $ 3 ,500.00 0 NR
TOTAL $ 348,500.00 $ 0
ITEM $ REQUEST $ RECOMMENDED CATEGORY
WEST COUNTY
VEHICLE REPLACEMENTS AND ADDITIONS
1 - Monitor for Engine 70 $ 1,712. 00 $ 1,712. 00 C
1 - Pumper 185,000. 00 0 DD
1 - Heavy Rescue Unit 65,000. 00 65,000.00 B
FIREFIGHTING/EMERGENCY MEDICAL EQUIPMENT
1 - Foam Applicator Play-pipe $ 1,284. 00 $ 1,284. 00 C
BUILDING, GROUNDS & VEHICLE MAINTENANCE
1 - Local Alarm Sys Sta. 69 $ 5,000 .00 $ 5,000. 00 A
1 - Oil Reel, Hose & Nozzle 808 .00 808. 00 C
1 - Grease Pump, Reel & Hose 2,060. 00 2,060. 00 C
COMMUNICATIONS EQUIPMENT .
3 - Mobile Radios $ 6,000. 00 $ 6,000 .00 B
3 —Mobile Status Heads 1,765. 50 1,765. 50 C
1 - Computer Panel for CAD 1,070. 00 1,070. 00 C
2 - Dispatch Printers 1,177 .00 1,177 . 00 C
TRAINING AIDS AND OFFICE EQUIPMENT
1 - Camcorder & equip. $ 2,675 .00 $ 2,675. 00 C
TOTAL $ 273,551.50 $ 88,551.50
RWC:pj
13
7/22/89
STATEMENTS RELATIVE TO ITEMS (NR) NOT RECOMMENDED
DISTRICT ITEM STATEMENT
Bethel Island FAX Machine Predicated on frequency and required
use, this request. is not recommended.
Byron Water Tanker Conclusions resulting from 4/26/89
tests do not support the need for a
second water tanker. Additionally,
seven (7) water tankers are available
in East County on a mutual aid basis.
The Committee recommends that water
system for the area be pursued with
development.
Tele-Squirt Capital Improvement Committee
recommends that a sub-committee of
Fire Chiefs from East County review
need for this type of unit (aerial/
platform) . Consideration should
include use, area problems, future
development response time(s) ,
staffing, suitable location. The
report should be finalized prior to
1990/91 budget consideration.
Metal Building Current apparatus room bays are
adequate for minor repair and service
of current vehicles.
Crockett Fire Engine Pumper requested for replacement does
not meet approved replacement
criteria. Two ( 2) units recently
transferred from Consolidated Fire
District augment need.
Power Wagon The current allocation of serviceable
apparatus ( 4 wildland units) appears
adequate for District requirements.
Kensington Apparatus Room- . Documents submitted by District to
Vent System justify project/costs not conclusive
in support of request.
ly
DISTRICT ITEM STATEMENT
Oakley Hose Load Tables Adequate alternates exist for. rolling
hose, given frequency of use;
additional expenditure unwarranted.
Co Monitor Recommended HazMat Sniffer can serve
a dual purpose and accommodate this
need.
Orinda UHF/VHF Radio Radio Frequency L9 is being phased
out. Communication Center currently
provides ambulance ETA' s to field
units.
IBM Typewriter Acquisition of recommended IBM
computer with printer will provide
adequate alternative.
Riverview Hose Tester Adequate alternatives exist for
testing hose; additional expenditure
unwarranted.
Rodeo Gas Detector Additional gas detector not warranted
given frequency of use.
Tassajara ' Brush Rigs Consideration of these items are
Building Addition deferred due to proposed merger with
Computer San Ramon Valley Fire District.
f.S
AU TROLLER
' CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT Q
T/C 27 BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
COUNTY ADMINISTRATOR SPECIAL DISTRICT AUGMENTATION FUND
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION
SUB-ACCOUNT CECREASE INCREASE
100 loo
BETHEL ISLAND FIRE I 1
7003 2131 Minor Equipment ; 1 ,640 ;00
4956 Tools & Sundry Equipment 1 3,920100
4702 Bthl Isl Remodel Office 1 12,500100
4703 Bthl isl Restroom/Shower 17,50000
6301 Reserve For Contingencies 35,560100 1
6301 Appropriable New Revenue 1 35,560 ,00
BYRON FIRE i '
7005 4953 Autos & Trucks 1 190,000100
6301 Reserve For Contingencies 190,000100 1
6301 Appropriable New Revenue 1 190,000100
CONSOLIDATED FIRE I
I
7100 2130 Small Tools & Instruments 1 1 ,352 00
2131 Minor Equipment 1 3,.100100
2271 Cntrl Garage Repairs 1 69,525100
4721 CFD Replace Com Cntr HVAC i 24,000)00
4722 CFD Repave Asphalt-Trning 1 9,900 ,00
4723 CFD Repair Asphalt Sta 5 1 6,500100
4724 CFD Rol Iup Doors Sta 14 9,500100
4725 CFD Remodel Kitchen Sta 10 6,800100
4726 CFD Remodel Kitchen Sta 1 6,820100
4727 CFD Repl Fuel Tank Sta 16 40,000100
4728 CFD Install HVAC Sta 1 10,000100
4729 CFD Instl Cntral A/C Sta 6 6,500100
4743 CFD Replace Adm Bldg Roof 1 40,000100
4744 CFD Replace Carpt Adm Blg i 15,000100
4821 Construct Stat 21 Cons500,000100
TOTALS I I
1 1
AU ONTROLLER USE ONLY
' CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS
T/C 2 T .
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
ORGANIZATION EXPENDITURE EXPENDITURE ACCOUNT DESCRIPTION CECREASE INCREASE
SUB-ACCOUNT
CONSOLIDATED FIRE (Cont. ) goo loo
7100 4951 Office Equip and Furniture 11 ,505 ;00
4953 Autos & Trucks 1 330,840 AO
4955 Radio & Communicatn Equip 1 470,560 00
4956 Tools & Sundry Equipment 23,693 100
6301 Reserve For Contingencies 1 ,585,595100 1
6301 Appropriable New Revenue 1 ,585,595 �00
CROCKETT FIRE I
7028 4953 Autos & Trucks I 188,000 p0
4956 Tools & Sundry Equipment I 3,875 (JO
6301 Reserve For Contingencies 191 ,875100 1
6301 Appropriable New Revenue 1 191 ,875 00
EAST DIABLO FIRE I
7013 2131 Minor Equipment 1 1 ,100 b0
4704 East Diablo Asphalt S-54 i 10,000 0
4953 Autos & Trucks 1 16,000 0
4955 Radio & .Communication Equip 1 9,000 00
4956 Tools & Sundry Equipment I 1 ,200 00
6301 Reserve For Contingencies 37,300 00 1
6301 Appropriable New Revenue i 37,300 p0
MORAGA FIRE
7050 4951 Office Equip & Furniture 1 9,700 p0
4953 Autos & Trucks 1 38,000 �O
4955 Radio & Communication Equip 13,600 0
4956 Tools & Sundry Equipment I 1 ,150 00
I I
TOTALS I 1
I
3
A -CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
BOARD OF SUPERVISORS
TQC 2T
EJCOUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT: ,
ORGANIZATION EXPENDITURE
SUI-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE
MORAGA FIRE (Cont. ) Ioo goo
7050 6301 Reserve For Contingencies 62,450; 00
Z. 6301 Appropriable New Revenue 1 62,450 00
OAKLEY FIRE 1
7017 2131 Minor Equipment I 700 bO
4705 Oakley Fire S-94 Addition 130,000 �0
4951 Office Equip & Furniture 2,100 (JO
4953 Autos & Trucks I 269,600 p0
4956 Tools & Sundry Equipment I 4,900 p0
6301 Reserve For Contingencies 407,300100
6301 Appropriable New Revenue I 407,300 00
ORINDA FIRE I 1
7080 2131 Minor Equipment i 1 ,600 bO
4951 Office Equip & Furniture I 7,000 bO
4955 Radio & Communication Equip 1 6,600 �O
6301 Reserve For Contingencies 15,200100
6301 Appropriable New Revenue 1 15,200 00
RIVERVIEW FIRE I I
1
7200 2131 Minor Equipment I 3,025 00
2477 Ed Supplies And Courses 600 PO
4709 Rvrvw, Repl HVAC Adm Bldg 5,500 p0
4710 Rvrvw Repair Roof Sta 85 I 7,500 p0
4711 Rvrvw Repave Parking S-81 ' 14,500 p0
4712 Rvrvw Repave Drivway S-86 5,000 00
4713 Rvrvw Paint Aprtus Rm S-85 I 8,500 00
4714 Rvrvw, Locker Conversion 5,000 00
TOTALS I I
AUDITOR-CONTROLLER USE ONLY
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 2T BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
ORGANIZATION EXPENDITURE
SUE-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <ECREAS INCREASE
RIVERVIEW FIRE (Cont. ) goo goo
7200 4715 Rvrvw Future Station 87 ; 150,000 �O
4898 Riverview Fuel Tanks I 10,000 00
4951 Office Equip & Furniture i 11 ,400 00
4953 Autos & Trucks I 3,350 bO
4955 Radio & Communication Equip I 209,200 0
4956 Tools & Sundry Equipment16,500 PO
6301 Reserve For Contingencies 450,0751'00 I
6301 Appropriable New Revenue 450,075 00
WEST COUNTY FIRE -
I I
7260 2131 Minor Equipment i 3,751 00
4830 West Co Alarm Sys Sta 69 I 5,000 00
4951 Office Equip & Furniture I 2,675 b0
4953 Autos & Trucks I 66,712 0
4955 Radio & Telecommunication Equip I 7,070 0
4956 Tools & Sundry Equipment i 3,344 0
6301 Reserve For Contingencies 88,552100
6301 Appropriable New Revenue 1 88,552 00
KENSINGTON FIRE I
I
7840 2131 Minor Equipment I 2,365 00
6301 Reserve For Contingencies 2,365100
6301 Appropriable New Revenue 2,365 p0
RODEO/HERCULES FIRE I i
7800 2131 Minor Equipment 1 ,863 00
4956 Tools & Sundry Equipment I 1 ,300 00
TOTALS I I
1 I
S .
AUDITOR-CONTROLLER Y
CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
BOARD OF SUPERVISORS
T/C 27
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
ORGANIZATION EXPENDITURE
SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREAS> INCREASE
RODEO/HERCULES FIRE (Cont. ) loo goo
7800 6301 Reserve For Contingencies 3,163; 00
6301 Appropriable New Revenue I 3,163100
I I
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1
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I I
I '
I I
I I
I I
I I
I 5
I '
I I
I I
I I
I
I I
I I
I
I I
I
I I
TOTALS I I
3,069.4351001 6 138 870 ;00
APP. OVED EXPLANATION OF REQUEST
AUDITOR LER �( A. Per Board Order dated October 17, 1989, appropriate
revenue from the Special District Augmentation Fund
By: Dat for County and Independent Fire Protection Districts.
Recommendation #1 $2,199,395
COUNTY AD NIST A R �� �� #2 500,000
BOV
y:f #3 150,000
#4 130,000
#5 69,525
BOARD OF SUPERVISORS Total $3,048,920
SUPS ftww!t, .
YES: Schr6dK.Mchak Totwaft B. With the same Board Order appropriate revenue from the
Fire District Capital Acquisition Fund for $20,515 to
No: supplement capital allocations.
IIS htmbr,m*of the&W Cw*Admimgr�t�
S*WvLws anTOTAL APPROPR ATION - $3,069,435.
d
SIGNATURE TITLE oF DATE
By: Date�� �ff APPROPRIATION Q P00
ADJ. JOURNAL NO.
(M 129 Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE
r. CONTRA COSTA COUNTY
t ESTIMATED REVENUE ADJUSTMENT
T/C 24
ACCOUNT CODING BUDGET UNIT:
COUNTY ADMINISTRATOR SPECIAL DISTRICT AUGMENTATION FUND
ORGANIZATION ACCOUNT REVENUE DESCRIPTION INCREASE <DECREASE>
100 10
7003 9G1-5 SPECIAL DISTRICT AUGMENTATION 35,560100 !
7005 9015 190,00000
7028 9015 191 ,875100
7013 9015 37,300 100
7050 9015 62,450100
1
7017 9015 407,300100 1
1
7080 9015 15,200100 r
7200 9015 450,075100 r
7260 9015 88,552100 1
7840 9015 2,365100 1
7800 9015 3,16300
7100 9015 1 ,565,080100
7100 9429 ST AID MANDATED EXPNDTRES 20,515100
1
1
I 1
I i
i I
I I
I
TOTALS
3,069,435 00
PP OVED EXPLANATION OF REQUEST
AUDITOR-C� ? OLL A. Allocate revenue from the Special District Augmentation
Fund as approved by Board Order dated October 17, 1989
By: '' Do in the amount of $3,048,920.
COUNTY A MI STIR To B. Allocate revenue from the Fire District Capital
G Acquisition Fund as approved by Board Order dated
By: e October 17, 1989 in the amount of $20,515.
BOARD OF SUP VISORS TOTAL ALLOCATION - $3,069,435.
&Mvv ms!Power faNOb,
YES: FAhrodm.Mcpsah,Torla im
NO:
cN.,r!,nft*MkIr, Cki t d me%wd�1
`O Yism and Gou*Ad1rNI1&,wW SIGNATURE TITLE 'DATE
By: —� Doter REVENUE ADJ. RAOO 51 -11
JOURNAL No.
(M 8134 Rev. 2/66)
TO: BOARD OF SUPERVISORS C
ontra
FROM: Finance Committee f / Costa
Nancy Fanden
?. Supervisor Robert Schroder
County
DATE: October 17,1989
SUBJECT: SPECIAL DISTRICT AUGMENTATION FUND SUPPLEMENTAL ALLOCATIONS TO
FIRE DISTRICTS FOR CAPITAL EXPENDITURES AND REIMBURSEMENT FOR
INTER-DISTRICT EQUIPMENT TRANSFERS
Specific Request(s) or Recommendations(s) & Background & Justification
RECOMMENDATIONS
7�;r7 .
1. Authorize allocations from the Special District Augmentation Fund (and
: * required appropriation adjustments) for County and Independent Fire
Protection Districts as recommended in the attached report from Chief
William Maxfield, Chair, County Fire Chiefs ' Association Capital
Improvement Committee as follows:
A. $2,199,395 for equipment purchases and facility maintenance.
B. $500, 000 to Contra Costa County Fire Protection District for the
cost of constructing and equipping Station 21 in the
Martinez/Pleasant Hill area, as previously approved by the Board
in concept.
C. $150, 000 to the Riverview Fire Protection District to assist in
the financing of a new station on West Leland Road in West
Pittsburg.
D. $130 ,000 to the Oakley Fire Protection District to construct an
addition to the Oakley Station to house District vehicles.
E. $69,525 for reimbursement for inter-district equipment transfers.
2. �- AUTHORIZE allocation from the Fire District Capital Acquisition Fund
(and required appropriation adjustment) in the amount of $20, 515 to
supplement capital allocations.
FINANCIAL IMPACT
.Approval of the above funding recommendations will result in a total
allocation for capital of $3 ,069, 435. This amount reflects an increase of
. approximately $370,000 over the 1988-1989 allocation of $2,700, 000.
CONTINUED ON ATTACHMENT: X YES Signature:
Recommendation of County Administrator
Recommendation of Board Committee
Approve Other
Signature(s) :
Action of Board on: Octobe 17, 1989Approved as Recommended x Other
Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE
AND CORRECT COPY OF AN ACTION TAKEN
X_ Unanimous (Absent — ) AND ENTERED ON THE MINUTES OF THE
Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN.
Absent: Abstain:
Attested: �� �7. /989
cc: County Administrator Phil Batchelor, Clerk of
County Counsel the Board of Supervisors
Auditor-Controller• - and County Administrator
County and Independent Fire Districts
United Professional By: , DEPUTY
Fire Fighters Local 1230
TJM DISK Ill
ATTGFT77JTl R/1 -