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HomeMy WebLinkAboutMINUTES - 10031989 - 2.2 TO: BOARD OF SUPERVISORS Contra 'ff FROM: Phil Batchelor, County Administrator Costa DATE: September 25, 1989 County SUBJECT: BETHEL ISLAND FIRE PROTECTION DISTRICT FIVE YEAR CAPITAL FINANCING PLAN AND FIRE PROTECTION FACILITIES FEE NOTICE OF FINDINGS REPORT Specific Request(s) or Recommendations(s) & Background & Justification RECOMMENDATION 1 . Acknowledge receipt of Bethel Island Fire Protection District Fire Protection Facilities Fee Findings Report and Five Year Financing Plan. 2. Approve Bethel Island Fire Protection District Five Year Capital Financing Plan. 3. Refer Fire Protection Facilities Fee Findings Report to Community Development Department. 4. Fix October 31, 1989 at 11: 00 a.m. for hearing on the adoption of the Bethel Island Fire Protection. District Development Fee Ordinance. FINANCIAL IMPACT Approval of the Bethel Island Fire Protection District Five Year Financing Plan and adoption of the Fire Facilities Fee Ordinance will provide approximately $500,000 for needed equipment, land acquisition and improvements to facilities. REASONS FOR RECOMMENDATION/BACKGROUND Approximately two years ago, the County' s fire district financial consultant, Robert M. Nyman, reviewed the Five Year Plans of various fire districts throughout the County. As a result of that review, the County Administrator recommended the approval of five year capital plans and related financial plans for several County and independent fire districts. Subsequently, your Board approved financing plans based on development fees and/or benefit assessments for Riverview, Oakley, East Diablo, Rodeo-Hercules and Contra Costa County Fire Protection Districts. Approximately one year ago, your Board approved a capital facilities plan for the Byron Fire Protection District. CONTINUED ON ATTACHMENT: X YES Signature: Recommendation of County Administrator Recommendation of Board Committee Approve Other Signature(s) : Action of Board on: OCT 3 1989 Approved as Recommended _ X Other x REQUESTED County Administrator to research options .for financing; future staffing requirements related to new development in the area. Vote of Supervisors: I HEREBY CERTIFY THAT THIS IS A TRUE AND CORRECT COPY OF AN ACTION TAKEN Unanimous (Absent ) AND ENTERED ON THE MINUTES OF THE Ayes: Noes: BOARD OF SUPERVISORS ON DATE SHOWN. Absent: Abstain: Attested: OCT 3 1989 cc: County Administrator Phil Batchelor, Clerk of Bethel Island Fire the Board of Supervisors Protection District and County Administrator Auditor-Controller County Counsel Community Development By: ,l,(I/��' , DEPUTY Department TJM DISK #1 BTHL5PLN.BO Bethel Island Capital Financing Plan and t Fire• Protection Facilities Fee Notice Board Order Page 2 At the time the above financing plans were reviewed and approved by your Board, it was determined that the Bethel Island Fire Protection District did not have the planned development necessary to support a development fee proposal. During the last couple of years, a Specific Plan for Bethel Island has been under development. The anticipated level of construction envisioned by the Bethel Island Specific Plan, as well as development already approved by the County, will amount to over 1,000 new homes in Bethel Island. Accordingly, the enclosed financing plan is recommended to help the district meet the service demands created by new development. The attached Findings Report and Five Year Financing Plan submitted by Chief Joseph Whitener outlines the district' s financial plan in the total amount of $516,175. Included in the plan are the following items and costs: Item Cost One. fire engine (pumper) $210,000 One acre of land 40,000 Site improvements 226,175 Improvements to existing facilities 40,000 TOTAL $516,175 The acre of land adjacent to the fire station will be used for training and outside vehicle maintenance. Currently, the district does not have a paved area for training or vehicle maintenance. The improvements to the one acre parcel to make it useable for the stated purposes consist of underground utilities, paving, landscaping, fencing and the relocation of a diesel fuel tank. Engineering and contingency costs are included in the total project costa The existing building is in need of refurbishment in the areas of office enlargement, the addition of rest rooms and storage areas and other minor improvements to the fire station. The total cost of the plan in the amount of $516,175 will be financed by a fee schedule on new development as follows: Single Family Residential $488 per unit Multiple Family Residential 305 per unit Mobile Home Residential 298 per unit All other new construction . 30 per square foot The proposed fee schedule compares favorably with other East County fire districts as follow: Oakley & Byron East Diablo Single Family Residential $365 $480 Multiple Family Residential 230 300 Mobile Home Residential 220 290 All other new construction .23 per sq.ft. . 10 per sq.ft. The proposed fee schedule will apply throughout the Bethel Island Fire District. TJM DISK #1 RTHT.SPT.N_,Rn September 20, 1989 To: Contra Costa County Board of Supervisors From: Joseph J . Whitener , Chief Bethel Island Fire District Subject: Five Year Capital Facilities Plan and Notice of Findings Report Re: Proposed Fire Protection Facilities Fees for BETHEL ISLAND FIRE DISTRICT RECOMMENDED ACTION: 1 . Approve the Fire Year Capital Facilities Plan for the district as contained in this report; 2 . re : Proposed Fire Facility Fee: a. Hold the public meeting on this report required by County Ord . Code Sec. 818-1002 ; b. if after the public meeting the Board concurs with the findings of the fire district, adopt an ordinance (per Ord. Code Sec. 818-1006) which: ( 1 ) determines that the fire facilities of the district are over-extended; (2 ) designates the entire fire district as the over-extended service area; ( 3 ) designates the Fire Protection Facilities ( new construction or development) Fee, for each type of new construction within the district, needed to mitigate the over- extended condition; and (4 ) establishes the administration fee, as recommended by the County Administrator , needed to cover the County costs of processing building permits within the Bethel Island Fire District (per Ord. Code Sec. 818-6 . 210) . - 1 - FINDINGS REPORT Pursuant to provisions of Chapter 818-2 (Community Facility Fees for Fire Protection Facilities ) of the County Ordinance Code, this findings report is submitted to justify a determination that the fire protection facilities of the Bethel Island Fire District are over-extended and that the imposition of a Fire Protection Facilities Fee on all new construction is necessary to mitigate that over-extended condition. OVERVIEW The Bethel Island Fire District serves an area of approximately 7 square miles , with a population estimated at 2 , 800. The district' s resources are over-extended, and the resulting problems will become more serious with planned residential and commercial growth. In order to address the over-extended condition, the district has developed a Five Year Capital Facilities Plan which delineates the physical facilities needed to provide acceptable services to the future residents of the district. Development of this plan has been delayed for several years, anticipating the adoption and implementation of a specific plan covering the area of the district. As full implementation of the specific plan may be further delayed for an extended period of time, it appears important that -the district file this plan at this time, covering planned new development which is already known. Once a specific plan is ready for implementation, the district will file a revised facilities plan covering the additional impact upon district facilities expected to result from the specific plan. No conflict between this facility plan and a larger facilities plan required to implement the ultimate specific plan is anticipated. The total cost of this facilities plan is $516, 175 . (See attachment. ) It consists of the acquisition of one pumping engine and approximately one acre of land adjacent to the existing fire station, and its improvement, in order to provide for training and outside maintenance of district vehicles. Improvements would also be made to the existing facilities, consisting of the enlargement of the office area, the addition of rest room and storage spaces and minor structural improvements. The cost of the additional facilities would be financed over a five year period. The resulting financing recommendations for the district' s Five Year Capital Facilities Plan recognize that the required new facilities are needed to address the impact upon the district of anticipated new development, and the cost of mitigating this impact should, logically , fall upon that new development through the imposition of new construction (Fire Protection Facilities) fees . 2 - FINDINGS Section 818-4 . 212 of the County Ordinance Code provides that when the fire protection facilities of a service area of a fire district are determined not to be adequate by the fire district and the Board of Supervisors, those facilities are "over- extended . " The determination of that condition is based on acceptance by the Board of Supervisors of the findings report on on the subject submitted by the fire district. A determination that the Bethel Island Fire District is over-extended would result in the payment of a "Fire Protection Facilities Fee, " as a condition of receiving a building permit, by the builders of all new construction within the district. The findings report submitted by the district to support its conclusion that it is over-extended must discuss pertinent data relative to its fire facility problems. That discussion is provided below. LEGAL DESCRIPTION AND MAP OF PROPOSED SERVICE AREA ----- The attached map of the entire fire district is submitted as the proposed service area to be covered under the over-extended determination. The legal description of the district (and service area) is as shown on the County Assessor' s map for the district. This map is on file and available in the office of the County Assessor. The entire district is proposed as the service area because most or all of the facilities of the district may be required to handle major structural fires and other emergency incidents. Apparatus is dispatched based on the requirements of the incident and not necessarily on a geographical basis. This is further illustrated in the following discussion of fire protection facilities . FIRE PROTECTION FACILITIES ----- The district currently operates one station which is physically located on the island. The district staff consists of three full-time personnel and up to thirty volunteers. Major district apparatus consists of the following: Item Quantity 750 gpm pumping engine 2 1 , 250 gpm pumping engine 1 250 gpm wild lands unit 2 2 , 000 gallon tender 1 3, 500 gallon tender ( reserve) 1 light rescue truck 1 - 3 - The following statistics indicate the volume of district responses to calls for emergency services during recent calendar years: ACTIVITY 1986 1987 1988 --------------- --------- --------- --------- Fires 35 22 50 Rescue/medical 235 223 210 All others 75 101 89 Mutual aid 10 19 21 Total 355 365 370 Other Factors : As indicated in the overview, the current population served by the district is estimated to be approximately 2 , 800. This figure will grow continually, as newly constructed residential units are completed and occupied. Additional residents create more need for the emergency services provided by the district. Existing geographical conditions, to the extent they, in combination with the increasing population, cause additional traffic congestion , could increase the running and total response times for the district emergency apparatus. Municipal-level water is to be provided to proposed new developments. No additional impact of new development upon the district' s water needs is therefore anticipated. Wooden frame construction predominates throughout the district. New residential development will obviously result in many additional frame buildings to be protected by district resources. MITIGATION OF THE OVER-EXTENDED CONDITION Planned new development will over-extend the resources of the district. It is estimated that during the next five years approximately 1 , 693, 000 square feet of new construction will be commenced (see attachment) . The bulk of this will consist of 1 ,050 single-family units. Five Year Capital Facilities Plan In order for the district to address the impact of the planned new construction, it will be necessary to acquire and develop additional facilities. In summary (see attachment for details) , the district will need to acquire a 1 , 250 gallon-per-minute pumping engine. It will also need to acquire and develop approximately one acre of land adjacent to the existing fire station for training and outside - 4 vehicle maintenance. At the current time the district does not have a paved area sufficient in size to provide for either training or vehicle maintenance. The improvements to the additional land needed to make it useable for training and outside vehicle maintenance consist of underground utilities (water and electric) , paving , landscaping , fencing and the relocation of a diesel fuel tank. Engineering and contingency costs are included to arrive at the total project cost. The existing building facilities need to be improved through enlargement of the office , the addition of rest room and storage areas and minor improvements to the structure. COST OF ADDITIONAL FIRE PROTECTION FACILITIES/PROPOSED FINANCING Presented below is a listing of the individual project amounts (and grand total ) which make up the Five Year Capital Facilities Plan , to be financed over the next five years (see attachment for details ) : Item Amount 1 , 250 gpm pumping engine $210,000 Approx. one acre of land 40 , 000 Site improvements 226 , 175 Improvements to existing facilities 40,000 Grand total $516 , 175 Proposed Fire Protection Facilities (development) Fees ------------------------------------------------------ In order to provide for the above projects to be financed from fees paid by the new development which will create the need for the revised facilities , it will be necessary for the Board of Supervisors to adopt the following fee schedule to be applied to new construction at the time of the issuance of building permits: Single-family residential $488. 00 per unit Multi-family residential $305. 00 per unit Mobile home $298.00 per unit All other new construction $ . 30 (thirty cents) per square foot 5 - 1` 7 "f 2 1 Y b —c3 04 Z z�y�� � 4 If %'' O Y ♦yam, T" p s O e d s „ A � io N Y G O f y �rl ' i% ✓ w V 6=z 14 • 7 Ae W a C \i-o Y f u N V t is p ' Mpi t ♦ f �.t ♦ � � N i a a y a d Y p 4 t � r 't tii r 1 i The above schedule (see attachment for details) was calculated on the assumption that there will be approximately 1 , 693 ,000 square feet of new construction within the -district during the next five years . The proposed fees for non-single-family residential construction have been reduced to reflect the smaller size of the typical occupancy of these units, as compared to single-family units . Because of the obvious problems connected with attempting to estimate building construction over a future five year period, it is important that the numbers and types of all units of new construction be reviewed annually, along with the fee schedule, to ensure that the district realizes the revenue necessary to finance the new facilities within the five year period following implementation of the fee requirement. General Plan Relationship The acquisition of the new facilities is necessary to mitigate the results of anticipated new construction within the district. Requiring that the cost of the new facilities be financed f rom fees collected from builders of new construction within the over- extended service area (the entire district) is consistent with the provisions of the county 's General Plan. 9/20/89 RMN 6 _ 9/20/89 BETHEL ISLAND FIRE DISTRICT - FIRE FACILITIES FEES (FFF) Estimated Projects : Cost --------- --------- acquire new 1 , 250 gpm engine $210,000 acquire approximately one acre of land adjacent to existing station for training and apparatus maintenance $40,000 Site improvements: engineering fees $25 ,000 paving ( 51 , 500 sq. ft. @ $3 . 00) $154, 500 landscaping ( 5 ,000 sq. ft. @ $1 .00) $5 ,000 underground (water & elect. ) $10,000 fencing ( 600 ft. @ $15 .00 ) $9 ,000 relocate diesel fuel tank $10 , 000 project contingency ( 5%) $12 , 675 ------------ sub-total $226 , 175 Improvements to existing facilities: enlarge office $12 , 500 add restroom and storage $17 , 500 structural improvements $10 ,000 ------------ sub-total $40, 000 Grand total $516, 175 w F Calculation of proposed FFF fees: Residential : Sq. Footage ------------ ----------- Single family : --------------- 1 , 050 units , @ ave. 1 , 60.0 sq . ft. 1 , 680,000 Commercial : 13 , 000 sq, ft. (Delta Coves) 13 ,000 total square feet 1 ,693,000 FEES base: $516 , 175 div, by 1 ,693 ,000 sq.ft. = $0. 3049 per sq. ft. Single fam. ( 3. 2 p) $488 per unit Multi . res. (2 .0 p) $305 per unit Mob. home ( 1 . 95 p) $298 per unit All other new construction $0. 30 per sq ft