HomeMy WebLinkAboutMINUTES - 10031989 - 1.54 TO: BOARD OF SUPERVISORS
1 _ Contra
FROM: Costa
County Phil Batchelor, County Administrator __s: s
,...:: �� County
DATE: September 28, 1989
SUBJECT: ADJUSTMENTS IN COUNTY' S EXPENSE REIMBURSEMENT POLICY
SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION
RECONIl MATION
Approve changes in the County' s expense reimbursement policy as
detailed below, effective October 1, 1989 and authorize the
County Administrator to amend Administrative Bulletin 9.7 to be
consistent with the following changes.
BACKGROUND-
Expense reimbursements have not been adjusted in the past three
years and have become substantially out of date. The following
changes are therefore recommended, to be effective October 1,
1989:
1. Adjust meal reimbursements as follows: .
A. Actual expenditure when dining West of the Mississippi
River not to exceed:
Breakfast $ 7. 00
Lunch $12. 00
Dinner $17 .00
CONTINUED ON ATTACHMENT: Yes YES SIGNATURE:
)( RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
iE APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED _,rs OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED OCT 3 1989
Audi tor-Control 1 er PHIL BATCHELOR,CLERK OF THE BOARD OF
County Counsel SUPERVISORS AND COUNTY ADMINISTRATOR
M382 (10/88) BY =p�4�BtGr{� DEPUTY
• j
B. Actual expenditure when dining East of the Mississippi
River not to exceed:
Breakfast $10. 00
Lunch $15. 00
Dinner $25. 00
Tips, not to exceed 150 of the cost of the meal, are
reimbursable in addition to the maximum meal amount.
C. The cost of banquets and meals associated with
conferences may be reimbursed at rates higher than
those above when attendance at the meal is an essential
part of the professional, training or technical content
of the event.
D. The purchase of meals may be authorized when the
individual is required, and when specific approval has
been given by a department head, to conduct business
with County employees or officials that is
inappropriate or impractical to conduct at the work
site or during work hours, e.g. , counseling, presenting
sensitive evaluations, having a business lunch when no
other time is practical.
2. In regard to reimbursable expenses while on authorized
travel, documentation, receipts or proof of payment must be
submitted with the claim to substantiate expenditures for
public carrier fares, for rental cars, for lodging
(indicating the single rate) , for banquets or meals
associated with conferences when the rates are higher than
those authorized above, for registration fees in excess of
$25. 00, and for any unusual items or items not specifically
related to travel.
With the exception of the above changes, all policies set forth
in Administrative Bulletin 9.7, dated November 3 , 1986 are
considered to remain in full force and effect.