Loading...
HomeMy WebLinkAboutMINUTES - 01311989 - IO.2 TO: BOARD OF SUPERVISORS 1. 0. 2 s____L Contra FROM: INTERNAL OPERATIONS COMMITTEE Costa is January 23 , 1989 County �'�.. - :P`� DATE: �rrq-couN'C- w, Status Report on Advisory Boards, Committees and SUBJECT: Commissions Staffed by the Community Development Department SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Request the Director of Community Development to determine which advisory boards, committees, and commissions which are now staffed by his department, and appointed by the Board of Supervisors, should be transferred to the new Transportation Authority, both for appointment purposes and staffing and report his recommendations to the Board of Supervisors. 2 . Establish a sunset date of June 30 1993 for the Pleasant Hill/BART Station Area TSM Advisory Committee so the Board of Supervisors can determine whether, this body needs to be continued after that date. 3 . Abolish the Water Task Force which was established by the Board of Supervisors July 29, 1986 and which was to terminate December 31, 1987. 4 . Abolish the Blue Ribbon Task Force on Landfill Siting which was established by the Board of Supervisors January 6 , 1987 and which has completed its assigned task. 5 . Request the Clerk of the Board to note in the "Maddy Book" that the Local Assessment Committee for the Erickson Enterprises Hazardous Waste Facility will cease to exist after final administrative action has been taken by all State and local agencies on the permit applications for the project for which the Committee was convened pursuant to Health & Safety Code Section 25199 . 7 (d) ( 4 ) as added by Chapter 1504, Statutes of 1986. CONTINUED ON ATTACHMENT: YES SIGNATURE: RECOMMENDATION OF COU Y ADMI ISTRATOR X RECOMMENDATION OF OARD COMMITTEE r �APPROV —� O HE SIGNATURE(S): Tom Powers Sunne Wright McPeak ACTION OF BOARD ON January 31 , 1989 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: Listed on Page 4 ATTESTED IL BATCHELO ,CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY DEPUTY M382 (10/88) Page 2 6 . Abolish the General Plan Review Citizens Advisory Committee effective February 28, 1989, authorize Certificates of Appreciation for all members of the Committee, request the Director of Community Development to schedule time on the Board agenda either February 28, 1989 or March 28, 1989 for the Board to present the Certificates to members of the Committee, and request the Director of Community Development to invite all members of the Committee to be at the Board meeting to receive the Certificate of Appreciation from the Board. 7 . Request the Director of Community Development to work with Supervisor Torlakson in an effort to expand the current Agricultural Resources Advisory Committee so that all agricultural interests are represented, then determine tasks the group should be asked . to address. We would like to see this group reorganized as a Task Force with a specific charge and the 'requirement that they complete these tasks by July 31, 1989 . The Director of Community Development should report this matter back to the Board of Supervisors as soon as possible. 8 . Request the Director of Community Development to develop a schedule for the remaining work needed to prepare a Bethel Island Specific Plan and forward that schedule to the Board of Supervisors, at which time an appropriate sunset date should be established for the Bethel Island Specific Plan Advisory Committee. 9 . Request the Director of Community Development to suggest to the City of San Ramon that they officially assume responsibility for the County Service Area R-7 Zone B Advisory Committee and indicate to the Board of Supervisors their willingness to do so, request the Director of Community Development to suggest to the members of the R-7 Zone B Advisory Committee that they become the responsibility of the City of San Ramon since all inhabited areas within Zone B have now been annexed to the City of San Ramon, and report their .reactions back to the. Board of Supervisors so the Board can consider abolishing the Advisory Committee, with the understanding that the City of San Ramon will continue the Committee and staff it if they wish to do so. . 10'. Abolish the Transportation Partnership Commission on the basis that it is now -the independent Transportation Authority' s governing body, and direct the Clerk of the Board to remove it as an entry in the Clerk' s "Maddy Book" . 1.1 . Abolish the TSM Partnership Committee and the TSM Technical Advisory Committee. 12. Requestthe Clerk of the Board to advertise for the two Board appointments to . the Central. Contra Costa Transit Authority Citizens Advisory Committee, both of whose terms have expired, and forward all applications to our Committee. In connection therewith, request the County Administrator to ask the two incumbents whether they wish to be reappointed and, if so, request that they complete new application forms so our Committee has current information on their background and interests in the transit area. 13 . Abolish the Transportation Advisory Committee which has now completed its work with the passage of Measure C and the establishment of the Transportation Authority. Page 3 14 . Request the Community Development Director to report to the Board of Supervisors by March 1, 1989 on the amount of money which is available from the East Bay Regional Park District Bond Measure (Measure AM in Contra Costa County, how and when this money will be distributed, what priorities have been established for the expenditure of . the funds, and how the decision is being made regarding how much money each County Service Area will have available for projects under their jurisdiction. Following receipt of this report, the Board of Supervisors may wish to consider inviting representatives from the County Service Areas to meet. with the Board of Supervisors to discuss the process each CSA will use in expending its funds. 15 . Request the Director of Community Development to consider the appropriateness of I transferring the Paratransit Coordinating Council from I the County to the Transportation Authority on the basis that there will be paratransit money available from Measure C and that it may be more appropriate for the Council to be appointed by, report to, and be staffed by the Authority and report his conclusions and recommendations to the Board of Supervisors. 16 . Request the Director of Community Development to suggest to the Transportation Authority that the Transportation Partnership Technical Coordinating Committee should more properly report to the Transportation Authority and ask that they concur with the Board' s recommendation and advise the Board of Supervisors of their decision in this regard. 17 . Request the Director of Community Development to suggest to the Transportation Authority that the TRANSPAC, TRANSPLAN, WCCTAC, and Southwest Regional Transportation Commission should more properly be� staffed by the Transportation Authority although County) staff should continue to attend their meetings in aliaison capacity and request the Authority to concur with] the Board' s recommendation and advise the Board of Supervisors of their decision in this regard. 18 . Request Supervisor FandenIto determine whether the Benicia Bridge Ad Hoc Committee can now be abolished since the passage of Measure C and �the Toll Bridge increase measure have passed, insuring completion of improvements to the existing bridge and construction of a new parallel span and, if so, abolish the Committee. 19. Request the Director of Community Development and the Public Works Director to insure that appropriate County staff attend meetings of the I-80 Reconstruction Advisory Committee on a regular basis and report to the Board of Supervisors as events dictate. BACKGROUND: On December 13 , 1988 , the Board of Supervisors .referred to our Committee the County Administrator' s report on all advisory boards, committees, and commissions which have been created since July 1, 1983 . Our Committee is meeting with each department head, in turn," to review each of these advisory boards, determine whether the group is still serving a useful purpose, is required by State. or federal law or regulations and whether any changes need to be made in any of the groups. Our first meeting on this subject was on January 23 , 1989 with the Director of Community, Development and members of his staff. Page 4 It quickly became apparent that we are confronted with several different^ types of groups, which tend to fall into three general categories: 1. Groups created by the Board of Supervisors, appointed by the Board. of Supervisors, and staffed by County personnel. 2 . Groups created by another jurisdiction over which the Board of Supervisors has no control, but to which the Board of Supervisors has one or more appointments. 3 . Groups created by another jurisdiction over which the Board of Supervisors has no control, .to which the Board of Supervisors may or may not have any appointments, but to which the Board of Supervisors should continue to have a staff liaison to the extent of attending the meetings. Eventually, we. would like the Clerk of the Board to consider the feasibility of separating the "Maddy Book" , which contains details regarding each of these groups, into these three categories. Currently, all such groups, particularly those to which the Board of Supervisors has appointments, regardless of whether or not the Board of Supervisors created the group, are lumped together. This has made it difficult to determine exactly which groups are under the Board' s control. In addition, since the Clerk of the Board does not generally keep track of groups to which the Board of Supervisors has no appointments, it is difficult to get an overall picture of staff involvement in all of these various organizations. While this is not a high priority, it is something to which we would like some attention given in the future. The above recommendations have been formulated from our discussions with the Director of Community Development and his staff. Particularly in the area of transportation, . the respective responsibilities of the Board of Supervisors. and the Transportation Authority need to be sorted out so that the Authority. has available to it those groups which deal primarily with transportation issues which are under the jurisdiction ' of the Authority. We have abolished, or recommended the eventual transfer to other jurisdictions of several. groups. In some cases, sunset dates need to be set in the future when the timetable for completing assigned tasks is determined. We will continue to meet with each department who staffs any of the advisory boards, committees, or commissions identified by the County Administrator, and will report our recommendations to the Board of Supervisors on a flow basis as we meet with each department over the next few months. cc: County Administrator Director, Community Development City of San Ramon (via CDD) Transportation Authority (via CDD) David Okita, CDD Jim Kennedy, Redevelopment Agency Dennis Fransen, CDD Robert Chung, CDD County Counsel Auditor-Controller