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HomeMy WebLinkAboutMINUTES - 01311989 - 2.1 Zrooi TO.- irOARD OF SUPERVISORS FROM: PHIL BATCHELOR ContraCounty Administrator � Cl,lJLC( DATE: January 24, 1989 (ray""' "1 SUBJECT: IMPROVED OPERATION OF POLLS ON ELECTION DAY SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: AUTHORIZE the County Clerk to implement plan to improve operation of the polls on election day and to adjust fees to recover both start-up and recurring costs. FINANCIAL IMPACT: These improvements have an estimated implementation cost of $31,000 and a recurring cost of $21,000 for each subsequent election. These election costs are fully recoverable from election revenues. REASONS FOR RECOMliMATION/BACKGROUND: On November 29, 1988, the Board recommended the implementation of improvements in the operation of the polls on election day and referred the issue to the County Administrator. The attached report from the County Clerk, prepared by Assistant County Registrar, Robert Delevati, outlines a plan to implement the recommended improvements and estimates the associated costs. It is within the domain of the County Clerk to adjust election fees to recover election costs. Given this authority, the County Clerk can set fees to recover the addition of $21,000 in election costs: The one time start-up costs of $10,000 can also be recovered in a two to three year period without imposing an unreasonable fee increase. CONTINUED ON ATTACHMENT: YES SIGNATURE: _XRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF B ARD COMMITTEE XAPPROVE OTHER SIGNATURE S : ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES:_ NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THIE1 11JDA�]TE SHOWN. CC: CAO-Justice System Programs ATTESTED AI J 1 1989 County Clerk, Elections Division PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M BY 382/7-83 ,DEPUTY o, o vC.tQ~��oth��EQ,gy� ELECTION DEPARTMENT - OFFICE OF THE COUNTY CLERK n t� CONTRA COSTA COUNTY 524 MAIN STREET, MARTINEZ cou" TO: Phil Batchelor, Administrator DATE: December 22, 1988 FROM: James R. 0 son o my Clerk By: Rob vati, Assistant County Registrar SUBJECT: IMP VE ERATZON OF POLLING LOCATIONS This office has studied -the recommendations of the Board of Supervisors and has developed a plan to improve operations at the polling locations. The training of polling place Inspectors and Election Of- ficers is required by law and have been scheduled before each major election in 14 different locations. The attendance at these classes has been fair. We suggest a $5.00 amount to be paid for each Election Precinct Inspector and Election Officer that attends one of these classes . This cost will range from $4,000 to $16,000 per election. All Election Officers now receive a copy of the current Election Law, and our instruction book with their appointment notice for each election. This office cannot at the present time develop a system to ensure that all polls are open on schedule. The ballots and Voter Rosters are taken to the polling location by the Inspector. Contra Costa County had 259 ballot types at this last General Election. Contra Costa County can insure that all Election Laws and procedures are followed by establishing Roving Inspector Supervisors . These persons would be assigned a certain number of precincts that they would be responsible for in maintaining a uniform election pro- cess. This could be accomplished by hiring twenty people with auto- mobiles . This office would pay a salary, mileage and rental of electronic pagers for communication. This cost is estimated at about $4, 000 . This office now has eighteen telephone lines for election problem communication. I suggest adding five additional lines. The cost of the additional lines would be. a one time cost of $750 .00 and for each election after that would be a charge of $250 .00 per elec- tion. The additional staff would be around $800 .00 per election. The equipment to accomplish this would run about $9,000 initially. The first time cost of this project would be around $31,000 and the elections following would cost around $20,000 . The above cost would be paid out of revenue received from election billing but would have some impact on the General Fund in- come.