The URL can be used to link to this page

Home My WebLink AboutMINUTES - 01171989 - 2.6 1 BOAZD OF SUPERVISORS 006 M64: Contra Phil Batchelor, County Administrator C06ta DAA' January 17, 1989 Coi1 R7 sUWECT: SPECIAL DISTRICT AUGMENTATION FUND SUPPLEMENTAL ALLOCATIONS TO ORINDA AND MORAGA FIRE PROTECTION DISTRICTS FOR ADDITIONAL rrR c;owNFT SPEC 1 F I C REQUEST(S) OR RECOiMENDAT I ON(S) A BACWxROUND AND JUST I F 1 CAT i ON RECOMMENDATION• Authorize allocation from the Special District Augmentation Fund and required appropriation adjustments in the amount of $63,800 to the Orinda and the Moraga Fire Protection Districts for additional personnel as follows: 1. Orinda One (1) Clerk (Full Time) $ 9,600 2. Orinda Three (3) Firefighters $50,000 3. Moraga One (1) Clerk (Half-Time) $ 4,200 FINANCIAL IMPACT: The recommended allocation will reduce the unallocated fund balance of the fire district share of the Special District Augmentation Fund to $3 ,861,437 (;3,687,785 operations and $173 ,652 capital) . BACKGROUND/REASONS FOR RECOMMENDATION: Recommendation #1 The recommended clerical position for Orinda is based on the need of the District for a full-time clerical position. The District currently operates with one half-time clerical position. In recent years, this has proved to be an unworkable arrangement in that the clerical workload has grown beyond the capability of the half-time position and that the absence of a clerk half of the time causes operational problems in the areas of office reception, telephone answering, and other clerical duties. This clerical shortage has required the officers of the District to perform clerical functions in order to keep up with the clerical workload. Although the clerical workload justifies the equivalent of an additional half-time position, the recommendation provides for the addition of a full time position. The District has requested a full time position because of the desire to obtain and train a new clerk prior to the eventual retirement of the current half-time clerk. Based on the years of service of the current half-time clerk, it is anticipated that the incumbent will retire CONTINUED ON ATTACHMENT: X VES SIGNATURE: 7 l RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOAR COMMITTEE APPROVE OTHER S I GNATiRE 18 1: _ 1�� ACTION OF BOARD ON January 17, APPROVED AS RECOMMENDED ��// �C.�_ OTHER VOTE OF SUPERVISORS ,�0- 1 HEREBY CERTIFY THAT TH I S IS A TRUE X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TA/GEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT; ABSTA 1 N: OF SUPERVISORS ON THE DATE SHOWN. cc: Countv Administrator ATTESTED JAN 171989 County Counsel Auditor-Controller PHIL BATCHELOR. CLERK OF THE BOARD OF ,aunty Fire Districts SUPERVISORS AND COUNTY ADMINISTRATOR United professional Firefighters Vocal 1230 City of Orinda By M382/7-83 ,DEPUTY a -2- within the not too distant future. Upon the retirement of the current half-time clerk, the position will be abolished, reducing the clerical staffing level to one full-time clerk as required by the current workload and circumstances. Recommendation 42 The recommended three firefighter positions are required to provide the equivalent of three-person engine companies throughout the District. The District has always operated below the County standard of three firefighters per engine company. The addition of the three positions will result in the equivalent of three-person engine companies. Recommendation #3 The Moraga Fire Protection District currently operates with a part-time (permanent intermittent) clerical position that works approximately 20 hours per week. As in the case of Orinda, the District has recognized the need for full-time office coverage as well as increased clerical time to handle the volume of clerical workload. The addition of the recommended position will enable the District to manage the clerical workload and provide office coverage for most of the 40-hour work week. cc: County Administrator County Counsel Auditor-Controller County Fire Districts United Professional Firefighters Local 1230 POSITION ADJUSTMENT REQUEST No. t"Q to 2--006 Date: 6/8/88 Dept. No./ Copers Department Moraga Fire District Budget Unit No. 7050 Org. No. 7050 Agency No. ction Requested: Add one (1) Clerk, Senior Level Position, Part Time, Permanent Intermittent hour per week employee Proposed Effective Date: A.S.A.P. Explain why adjustment is needed: Current clerical workload requires the equivalent of one full time Sr. Clerk. Present part time Sr. Clerk is unable to full time. One additional part time Sr. Clerk is needed to meet d1strict clerical requirements. Classification Questionnaire attached: Yes No y,12oQ Estimated cost of adjustment: $pAF $ Cost is within department's budget: Yes No ® cltb% If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. a Fire-Chief (Supplemental Budget Request Attached) for Department Head Personnel Department Recommendation January 5, 1989 Date: Add one 20/40 Clerk-Senior Level (JWXC) position at salary level XB-1347 ($1663-2123) Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/ExemptSal ry Schedule, as described above. Effective: day following Board action. 0 Date for Director of Per 1 County Administrator Recommendation Date: M Approve Recommendation of Director of Personnel 0 Disapprove Recommendation of Director of Personnel CS Other: Y for CMV AdmirMlIrator Board of Supervisors .Action JAN 17 1989 PW�ebr, Crerk of the B W41 Adjustment APPROVED/ on tVWW3=and QuntyAdmW*M& Date: JAN 171989 By: �� APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 t POSITION AD STi4!?NT REAIEST No. / q �►. Date: 4-25-88 ZjOpt.-No. Copers Department ORINDA FIRE DIST. ''`` Budget Unit No: 7080 . N6Agency Agency No. Action Requested: Add one (1) B-Level Clerk. { _ �� .,Fropds#d Effective Date: :5 Explain why adjustment is needed: Durr* tworkls A exceed. �h� abi'1 i ty of our ,part-ti�++e clerk/secretary. It is anticipate , a our par, - ime clArK w e retiring in tMe not too aistant future. we would IlRe to Kave a full time clerK on Soard7ro Be tralne4 to eVenrually1 taRe her place. Classification Questionnaire attached: Yes [] No Q Estimated cost of adjustment: Cost is within department's budget: Yes ❑ No If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. � (for) Department Hea Personnel Department Recommendationw Date• January-3;1988 Add 1 40/40 Clerk-Experienced level position (JWX6) at salary level C5-1180 ($1478-1797.).. t Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Sal ry Schedule, as described above. Effective: day following Board action. E) Date for Direct of P&Oonnel County Administrator Recommendation Date: r-57'-$4.-- Approve Recommendation of Director of Personnel D Disapprove Recommendation of Director of Personnel 0 Other: fTbi r) qkuiVy Admi s rator Board of Supervisors Action JAN 171969 P7 6at&ebr,Calc Of the Bnr3 of Adjustment APPROVED/ on X!Ar;sa.^bid Canty Date: JAN 171989 By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 The Orinda Fire District is currently generating $ S 3 V' from local tax revenues. $ d�i 6S� is returned to the district to augment our budget. A difference of $ ZU i.s being assigned to the SDAF to fund 'other" distrcits. "Other" districts have already established 3 person engine companies. Orinda is currently operating with two, two-person engines. A redistribution of the funds appears in order. Orinda needs to upgrade Engine 43 and Engine 44 to operate with 3 person engine companies in order to meet safety standards and recommendations of consultants hired by Contra Costa County to determine minimum levels of service. Our current secretary has a salary of 15,709 annually. A beginning salary for a B Level clerk would be 17,664 annually. , Our secretary will be approaching 65 this year and it is anticipated that she will not stay for many years after this year. Her current workload far exceeds her capacity and ability to keep up. As a result, many of the staff are forced to spend their time typing, filing, doing payroll , etc. to keep up with the demands of the office paperwork, etc. A full time clerk would help reduce the workload of the staff and let them spend their time doing what their classification demands. Our budget would eventually have to be increased to a maximum of 20,736 to pay for a full time top step B level clerk. After our current part time employee leaves, our budget will be reduced by 17,664 leaving a net increase of 3,102 annually. POSITION ADJUSTMENT REQUEST No. ,.., "-00(; Date: t 0-26- 7 E DeptpF*o:/ LL Copers Orinda Fire Dist 7080"7080 Agency No Department Budget Unit Org. No. g y . , 7,0 _ TX/R2 3 nT 21 On . . s Action Requested: Crea.teyi�E� new firefighter positions. ` Proposed Effective Date: Explain why adjustment' is'needed: -0rinda is currently running two engine companies with two person manntna. County standard, Ryland Report recommendation, and other standards require three person engine companies for safety and effectiveness. Classification Questionnaire attached: Yes ❑ -No Q Estimated cost of adjustment: F `$ -3424- Cost is within department's budget: Yes ❑ No EX] o_ If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. for Department Hea Personnel Department Recommendation Date: January 5-, 19819 Odd three(3) Firefighter positions (RPWA) at salary level L5-1696 ($2476-3010) Wend Resolution 71/17 establishing positions and resolutions allocating classes to the lasic/Exempt Salary Schedule, as described above. affective: day following Board action. Date or Director o ers :ounty Administrator Recommendation Date: Approve Recommendation of Director of Personnel o Disapprove Recommendation of .Director of Personnel 0 Other: fo y Ad-M'Mtrator 3oard of Supervisors Action JAN 17 M9 PM%thft, Xeric of ft fwd d kdjustment APPROVED/@igldM11VE0 on cape oRandCOM4Ad r )ate: JAN 17 09 By: ef of 1PPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M /8 POSITION ADJUS'TMEIiT REQUEST No. 14i n�'006 Date: 1 0-26- 7 r DepipE�o:f UL Copers Department Orinda Fire Dist Budget Unit o. 7oeo Org. No. 7o8o Agency No. —_ Action Requested: Create new fii'eighter positions. Proposed Effective Date: Explain why adjustment is needed: -0 rinda is currently running two engine companies with two person gannl•na. County standard. Ryland Report recommendation, and other standards require three person engine companies for safety and effectiveness. Classification Questionnaire attached: . Yes [] -No Q Estimated cost of adjustment: Dost is within department's budget: Yes Q No [x] � If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. or Department Head Personnel Department Recommendation Date: January 5 j, 1989 Add three(3) Firefighter positions (RPWA) at salary level L5-1636 ($2476-3010) ' Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. ate or Director o ers [3 vztt� County Administrator Recommendation Date: Approve Recommendation of Director of Personnel C) Disapprove Recommendation of Director of Personnel 0 Other: fo y Adm ni rator [Board of Supervisors Action JAN 17W9 PM BakW,CkA of the d d Adjustment APPROVED/ D on $"Wm v*Adada� mW Date: . JAN 1719 By APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M6/82 The Orinda Fire'District is currently generating $ / -�j from local tax revenues. $ �� 6s� is returned to the district to augment our budget. A difference of $ ZU i.s being assigned to the SDAF to fund 'other" distrcits. "Other" districts have already established 3 person engine companies. Orinda is currently -operating with two, two-person engines. A redistribution of the funds appears in order. Orinda needs to upgrade Engine 43 and Engine 44 to operate with 3 person engine companies in order to meet safety standards and recommendations of consultants hired by Contra Costa County to determine minimum levels of service. r f� AUDITOR-CONTROLLER USE ONLY " CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY: APPROPRIATION ADJUSTMENT BOARD OF SUPERVISORS TQC Z7 COUNTY ADMINISTRATOR I El ACCOUNT coDlNs BUDGET UNIT: County Administrator ( Special District Augmentation Fund) ORGANIZATION EXPENDITURE SUB-ACCOUNT EXPENDITURE ACCOUNT DESCRIPTION <DECREASE> INCREASE 100 100 I I Moraga Fire I I 7050 1013 Temporary Salaries I 4,200100 7050 6301 Reserve for Contingencies 4,200 00 7050 6301 Appropriable New Financing 1 4,20000 I I Orinda Fire I I 7080 1011 Permanent Salaries I 59,600 !00 7080 6301 Reserve for Contingencies 59,600 bO 1 7080 6301 Appropriable New Financing I 59,600100 I ' I I I I I 1 I I I } I � I I I I I I I 1 • I I I I I I I I I TOTALS 63,800 O�OT 127,600 ;00 PROVED EXPLANATION OF REQUEST AUpITORjeA LE JAN 2 7 1989 ey: Date Per Board Order 2-006 approved 1/17/89 appropriate revenue from Special District Augmentation Fund C-NTY I TRA T 'R for additional positions. By: 1 BOARD OF SUP VISORS YES: ,,QtJ1A Npp0: Phil Batchelor, Clerk c`the Board of Supervisors and County Admirt st,s::�r t 3 i SIGNATURE TITL DATE By: `-"lrlrV '� b Dafe 7�v APPROPRIATION A P00 ADJ. JOURNAL NO. (M 129 ev.2/66) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA COUNTY ESTIMATED REVENUE ADJUSTMENT T/C 2 4 ACCOUNT CODING BUDGET UNIT: County Administrator (Special District Augmentation Fund) ORCANIZATION REVENUE ACCOUNT REVENUE DESCRIPTION INCREASE �DECREASE> 100 IO I 7050 9015 Special District Augmentation 4,200100 1 I 7080 9015 Special District Augmentation 59,600 00 I 1 I 1 I 1 � � r I 1 I I 1 I I I I I I I ► I I � I I I � I I � TOTALS 63,800 .00 f ROVED EXPLANATION OF REQUEST AUDITOR-,C O ROLL -R JAN 2 7 1989 Appropriate revenue from Special District By Dote Augmentation Fund per Board Order 2-006 // approved 1/17/89. COUNTY INISTR�L-44:=B-te By: 113/t BOARD OF SUPERVISORS �Q YES: 0�> -1 �►.n�n/1.eaQ.w NO: OYL e1n a_ Phif Satch0er, Clerk of'the Board of SIGNATURE 0 TITLE DATE Supp-rvisorS and County Admi:r:istr2tor By; 0 j Ylit� Date �-H REVENUE ADJ. R AOO J�� JOURNAL NO. (M 8134 gov. 2/6