HomeMy WebLinkAboutMINUTES - 01101989 - 1.7 (3) 1-075
TO BOARD OF SUPERVISORS
FROM Bart Gilbert, vwtra
General Services Director costa
DATE: December 29 , 1988 Ca. rty
SUBJECT: RELIEF OF CASH SHORTAGE IN GENERAL SERVICES DEPARTMENT
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Authorize relief of a cash shortage in the amount of $144.40 , as
recommended by the Auditor-Controller.
BACKGROUND:
On Tuesday, November 29, 1988 , I was informed by Dorothy C. Gass, Executive
Secretary and custodian of the Revolving Fund of the General Services
Department Administrative Division, that $144. 40 in bills, loose coin, and
rolled coin had been stolen from the cash box. The theft occurred sometime
between noon on Wednesday, November 23 , and the time of discovery on
Tuesday, November 29, 1988 .
The locked cabinet in Ms. Gass ' s work station had been pried open and the
door broken to gain access to the cash box. The door had been replaced so
that the break in was not obvious until Ms. Gass attempted to open the
cabinet on Tuesday afternoon.
The Martinez Police were called. Officer Rounds, one of the responding
officers, took Ms. Gass' s statement and filed a report ( #88-5339) with his
department. Officer Rounds indicated that it would not be productive to
make a further investigation of the matter. Since the cash had been stored
in a locked cabinet and the key hidden in another location, he could
suggest no other manner in which the cash could be better protected other
than a safe. Therefore, I do not believe that negligence contributed to
the theft in any way.
The case was investigated by the Auditor-controller and the District
Attorney' s Office and no evidence of either fraud or negligence was found.
Both departments recommend that relief be granted for the loss.
CONTINUED ON ATTACHMENT: YES SIGNATURE:`
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATUREISI:
ACTION OF BOARD ON January In . 1()B R APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
County Administrator JAN 10 1989
cc: general Services ATTESTED
.Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
District .Attorney. SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY ,DEPUTY