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HomeMy WebLinkAboutMINUTES - 02281989 - 1.91 q1 TO: BOARD OF SUPERVISORS �� s- Contra Phil Batchelor Y FROM: County Administrator � -_ Costa ot February 22, 1989 County DATE: srq_cooK Report #3 from O'Brien-Kreitzberg and Associates SUBJECT: regarding County Detention Facilities 1 \ SPECIFIC REOUEST(S)OR RECOMMENDATIONS)&BACKGROUND AND JUSTIFICATION . "J RECOMMENDATION• Acknowledge receipt of. Report #3 from O'Brien-Kreitzberg and Associates regarding the status of justice facility construction in the County. BACKGROUND: This is the third monthly report on the status of construction work on the West County Justice Center, Marsh Creek Detention Facility and Main Detention Facility. This report identified scheduling issues, financial status, and major areas of concern on each project through October 31, 1988 . Additional reports will be forwarded to the Board of Supervisors as they are received. (See attached report) CONTINUED ON ATTACHMENT: YES SIGNATURE: X RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE X APPROVE OTHER SIGNATURE(S): L% - ACTION OF BOARD ON -- February 28, 1989 APPROVED AS RECOMMENDED OTHER ay VOTE OF SUPERVISORS i I HEREBY CERTIFY THAT THIS IS A TRUE —UNANIMOUS(ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN- OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED FEB 28 1989 Sheriff-Coroner PHIL BATCHELOR,CLERK OF THE BOARD OF General Services Dept. SUPERVISORS AND COUNTY ADMINISTRATOR County Counsel BY ///��N • DEPUTY M382 (10/88) r '1 L; s_ 04 i Osr'4`cot r: s t J o>v-"Sj atar'A 4.�rS 4 d�3 i S 4 CONTRAR COSTA� COUNTYIh1�}7 x r` y� -- k:� 4 �.0�h[•3 x' tw , -. any{ 7 JUTICEkPR OGRAM4{ ��g -,�:i .,:� f �� r�y��- y�.I{ z« # ix.�'� �:' s §�riCt' • :,t :zr. t �E �"�E�.�"^, ya, �r'�'`��Ft-1- ��f�2 'a. ri�rp7 YW4- '"; •-i 9 ytl a >Y JD �'` -: f ,�1.,Ju -~ri ^� '�{i '. �.... i�{,"-•�i m �+i r r Z--r'try � t `� ~ "`i+� �ti`i�' L�•q��i � t.', ;a k� `✓' '� y�° �• rt qr, t`� s ?mom A^rus '" �3Ge a•1 r'Yik r �T �4 r ti}i..,! 54��L�r ti4 �t r �sa✓. > l" x� . ap'+q lrw i- 3{i4s ryd ti:rr� u�X S WEST?COU �.r JUSTICE CENTER O; a � i � S r ��YPi f{ '�$ r` �r�$,N�y�gs � ���j F -li-i t��dr Ar �C �tA.S��•���xx�,'�. 5 No ;� k ' 'MARTIN EZ DETENTION FACILITY 61 t < 5 1 i j r PROGRESSfREPORT IN r: OCTOBERA 988 _ Y O'BRIEN-KREITZBERG & ASSOCIATES. INC. Project and Construction Managers 1 • :l: .�,����� �� ���� Professional Construction ers g g December 22, 1988 f Mr. George Roemer Director,, Justice System Programs Office of the County Administrator County Administration Building Martinez, CA 94553 Subject: CONTRA COSTA"COUNTY JUSTICE PROGRAM Progress;-Report No.; 3 Dear Mr. Roemer: { Enclosed for your information is the Contra Costa County Justice Program Progress Report for October 1988. Sincerely, .O'BRIEN-KREITZBERG & ASSOCIATES, INC. i L. (ti obins n, AIA Constru ager Enclosure I - i i i O'Brien-Kreitzberg&Associates,Inc. Bayside Plaza Telephone (415)777-0188 188 The Embarcadero San Francisco,CA 94105 i CONTRA COSTA COUNTY J U S T ICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 c > i DISTRIBUTION LIST i CONTRA COSTA COUNTY P. Batchelor ,- County Administrator G. Roemer - Director, Justice System Programs R. Rainey - Sheriff-Coroner J. Mitosinka - Sheriff's Department L. Ard -Sheriff's Department J. Robinson - Sheriff's Department C. Dean - Sheriff's Department C. Kizziah - Criminal Justice Programs R.. Rygh:_ --,,General Services Department T. Mann - General Services Department S. Marchesi - County Counsel's Office i DWORSKY-DESIGN PARTNERSHIP J. Smith - Los Angeles J. Kibre - San Francisco 0'BRI EN-I REITZBERG & ASSOCIATES S. Sheftel R. Robinson L. Stoll j G. MacClelland _ I I I t '' L O N T R A COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 c C O N T E N T S Page I. EXECUTIVE SUMMARY 1 II. DETAILED PROJECT INFORMATION 10 A. S®ULE ANALYSIS 12 ! B. FINANCIAL ANALYSIS 22 i III. ATTACHMENTS 34 I A. COST SiR4lARY 36 B. POTENTIAL CHANGE.ORDER LOGS 40 C. POTENTIAL CLAIM LOG 44 D. SCHEDULE 46 ii t; i ii gi is i 3 ;9 r ' CONTRACOSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 t y ' �.. '.. urSECTION I ::E R E 'C�-U:T--I :V E ..- S U Iii'M-A'R Y:.:: i -1- `CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 r ! EXECUTIVE SUMMARY A. INTRODUCTION: This report is subdivided into three major sections: 1) Executive Summary, 2) Detailed Schedule and Financial Information and 3) Attachments. It describes the design and construction progress as well as Areas of Concern j for the West County Justice Center, Marsh Creek Detention Facility and Martinez Detention Facility achieved during the period of September 1988. B, GENERAL: i.:....•.: :.._ .,:...,:_....,..:. 1. West County Justice Center a. Community Participation !ere have been no recent meetings of the West County Justice Center Advisory Group: . The next' meeting'of the Advisory Group is scheduled for December 7. j b. Site Acquisition The property owner, Pinole Point Properties, is in the process- of selling one of its parcels to United Parcel Service. The County's consulting appraiser will investigate the details surrounding that transaction and revise the current appraisal accordingly. i i -2 : 'CONTRA COSTA COUNTY JUSTICE PROGRAM PROGBSS.S REPORT NO. 3 OCTOBER 1988 r i 2. Marsh Creek Detention Facility ♦ Wastewater Treatment Facility The Court's September 27 Writ of Mandate stopped construction of the wastewater treatment facility until an environmental impact report is prepared and approved. This action effectively stops this project for 6 - 9 months. The Court will allow only that additional construction required to secure the construction area and protect it from winter rains. Other work required to maintain and protect the existing sewer system infrastructure, septic tanks and leach fields is not included in the scope of the court order. On October 25, the Board of Supervisors directed the Community Development Department to proceed with the environmental review process. C. SCHEDULE: y I ac 1. West County Justice Center a. Desi The furnishing,;. equipment,. and signage.:work .remains on schedule. Following is the remaining design schedule: Preliminary,,:design _presentation Nov. 2, 1988 Design Development design presentation Dec. 1, 1988 Contract Documents phase Jan. 17 --Apr. 3, 1989 i -3- .7 3.7 CONTRA COSTA COUNTY JUSTICE PROGRAM PR!OCRESS REPORT NO. 3 OCTOMM 19$8 b. Construction: 1) Contract A: Substantially complete. . 2) Contract B: Construction contract critical activities were underslab utility installations, foundation footing construction erection of the first two courses of concrete blocks, and slab- on-grade for the administration building. Schedule status was ! as follows: Construction Approved Contractor Legal Forecasted Progress Extension Slippage Completion Completion ------------ --------- ---------- ------�--- --- -- --- 8.7% 0 -14** 4/09/90 4/23/90* �t *y� Based on Contractor's 10/25/88 schedule update. Recommendation of a 4 calendar day extension will be made for claim number one. Detailed information is contained in Section II.- 2. I:2. Marsh Creek Detention Facility a. Design I. ♦ Master Plan.. Design Partnership submitted the draft master plan report on October 17 for County review. All review comments are due by November 22. I Modular Dormitories. Although the overall project design approval has. been delayed by all the reviewing agencies, the Contractor is proceeding in both the fabrication of the modules at the factory and the site preparation activities. Partial design review decisions are being made for critical :path activities and as needed for the fabrication of the modules. b. Construction i ♦ Wastewater Treatment Facility Construction of the facility was stopped on September 27. The Contractor demobilized and secured the site in the area of the aeration lagoon and evaporation/percolation pond. All work was completed on October 5.lit - -4- CONTRAAM COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 ♦ Modular Dormitories 1. Site Work: The asbestos materials in buildings to be demolished were removed on September 28 - October 3. The demolition of two dormitories and a bath house occurred on October 7 - 14. Site grading (cut to fill operation) began on October 17. This phase of work is currently 10 days behind the contractor's schedule. 2. Modular Fabrication: All 60 modules have been fabricated (steel framing). Wood framing, installation of windows, rough j electrical, plumbing and HVAC is ongoing. Approximately 80% of factory work is complete. 3. Martinez Detention Facility a. Design The Architectural Services Agreement for the Contract Documents, Bidding and Construction Phases of the. project will be submitted to the Board of Supervisors-for their approval in November:-� I D. FINANCIAL: 1. Program Budget Original'; ; Budget... ;; Recorded Current '.. ;Under(Over) Description; Estimate ; 'Allocation' ; Encumbrances; Expenses 11 Forecast Estimate WCJC ;$48,760,695;$45,636,548 -;$42,930,082 1$6,228,348 ;$46,500,000 1$2,260,695 MCDF ; 6,870,000 ; 2,348,667 ; 4,759,844*; 1,544,167 ; 6,870,000 ; 0 MDF 740,000 225,000 95,440 ; 28,490 740,000 0 ` TOTAL ;$56,370,695 1$48,210,215 ; $47,785,366 1$7,801,005 1$54,110,000;$2,260,695 * Encumbrance will exceed County allocation until contract with Board of Corrections for modular dormitory construction is executed. 2. West County Justice Center Construction Contracts A & B: * A. Encumbered for Construction: $31,878,554 B. Change Order Allowance: 1,563,169 C. Approved Change Orders: 106,513 D. Changes in Progress: 142,413 E. Balance of Change Order Allowance: 1,314,243 Includes Change Order Allowances. I I i -5- :7 .t i� CONTRACOSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 3. Marsh Creek Detention Facility Program Budget: $6,870,000 Encumbered: 4,759,844 Professional services: $ 354,678 Construction: 4,280,333 Miscellaneous: 124,833 i Budget Remaining: $2,110,156 4. Martinez Detention Facility Professional Services Budget: $200,000- Encumbered 200,000Encumbered to Date: 95,440 Expenses Reported: 28,490 E. MAJOR AREAS OF CONCERN: . 1. West County Justice Center: .. ♦ Contract A: Oliver de Silva, Inc.. a. Storm Drain in the Park: Problem: Pinole Point Steel Company complained that the storm drain outlet in the Park was built too close to its road and bike trail plus presented a potential safety hazard. Action:. The Civil Engineer provided a revised design to extend the storm drain. Unknown clay pipes crossing the storm drain trench reported in the 9/25/88 report were resolved. Extension of the pipe resumed on 10/08/88. . It .was discovered that at the new outlet is lower than adjacent grade and caused ponding. The Construction Manager contacted the Civil Engineer and the park to resolve the problem. b. Street Light Photocells: Problem: Four (4) street lights installed along Giant Highway do not automatically turn-off because photocells have not been provided. The Contractor contended that the contract design does t not indicate the circuiting for the type of photocells specified. _ Action: The Contractor has been directed to install the photocells. -6- CONTRA COSTA COUNTY JUSTICE PROGRAM PRO6-RBSS REPORT NO. 3 OCTOBER 1988 Contract B: Walsh Construction Company a. Plumbing & Structural Conflicts' (Claim One): Problem: Contractor claimed 24 days and $59,000 due to alleged conflicts between the underground plumbing and structural footings. Action: Claim review/negotiation meetings were held between 9/21/88 to 10/25/88. On 10/17/88, the Construction Manager offered the contractor a lump sum settlement of $16,000 and four days. On 10/25//88, the Contractor_ responded with a counter proposal of $40,585 and accepted the four days in lieu of 24 days. Negotiations to continue. b. Schedule Delay: Problem:•!-_-;Per:the Contractor's 10/25/88 .CPM schedule update, the Contractor is.:14 days behind.schedule z" ::, :I�:: z., " Action: The CM and Contractor have developed work around solutions_s._to,::expedite the work by making block activities concurrent rather than sequential with concrete work. It is forecasted that the Contractor can regain lost .time. : In addition' a. four (4) day contract time extension is' recommended for claim one above. C. CPM Schedule: . . _..: Problem: The initial CPM schedule was rejected due to questionable activity durations, crew loading, cost loading and logic. Action:. No . change in status. The Contractor is to revise and resubmit the schedule. d. Quarry Waste- Problem: The Architect was. concerned that the quarry waste between the outer and inner perimeter. security fences would gradually erode when placed on the slopes. Action: The Construction Manager is assessing the estimated costs of these two alternatives. To mitigate this potential - problem, the quarry waste can be .replaced with gravel or the quarry waste can be coated with a liquid asphalt material. I s —7 n i 1 'CONTR'A . COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 t Contract B: Walsh Construction Company(Cont'd) e. i Electrical Room Equipment Clearances: Problem: County code inspector stated the Contractor's intended layout for electrical equipment in electrical rooms will not meet clearance requirements per code. The Contractor is claiming a delay stating that the room size as originally designed is too small. i Action: CM, AE and the electrical subcontractor are expediting the reconfiguration of the electrical equipment layout to meet the code requirement. f. Proposed Gasline Material Substitution: Problem: Contractor proposed to substitute`-the specified steel pipes with "orange plastic pipes" for the gasline. t Action:. The proposed substitution was technically approved=by the design engineer. The Contractor initially offered a credit of ($2,324). The offer was considered inadequate and the Contractor ff was`:instructed :to use'.the steel pipe system. g. i Fire Riser Room: Problem:_ The Contractor claims that the Fire Riser equipment will not fit in the allotted space and will •block the' .access doors. Action: The Architect requested a submittal of all equipment and a layout from the Contractor. h. Interior Design Changes: Problem: The interior designer and County are making changes to the communication and electrical outlets due to program changes. Action: The interior designer and County have been put on notice that only essential changes should be considered since the Contractor is in the process of pouring slabs. To expedite the work, time-and-material-changes have been issued for changes received to date. .f -8- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOSBR 1988 i 4 2. Marsh Creek Detention Facility: ♦ Modular Dormitories a. � Design Approval: Problem: Design approvals are behind schedule and may impact construction due to incomplete submittals, the adequacy of existing utilities and reviewing agencies manpower shortages. The Contractor is concerned that approval delays will impact his construction schedule. Action: The Contractor and Construction Manager have identified and resolved design questions impacting critical path activities and direction has been given which eliminates construction delays. The State Fire Marshal approved drawings on October 12. All Board of Corrections questions are program related and do not affect..construction.. ..The PM issued..a,unilateral.,_design. approval for site grading which includes work not originally planned by the Contractor. ♦ Waste-dater Treatment Facility a. Work Stoppage: Problem: The Court's: decision stopping , construction of the wastewater treatment• facility pending compliance with the California.Environmental..Quality Act ,requires_on-going. use of the facility's failing leach field. Action: The County's design engineer and project team reviewed various actions to improve the existing system and mitigate the potential for its failure. The General Services Department has made arrangements to remove built-up sludge and scum from the two septic tanks, to hydro flush and chemically treat both leach fields, and treat the septic tanks to increase anaerobic ,f bacterial action. The Sheriff's Department has stepped up water conservation resulting in a significant reduction in use. The Contractor originally constructing the wastewater treatment facility is remobilizing to upgrade the existing sewer pipes, install temporary sewage holding tanks, and grade hillside storm runoff away from the leach fields. Construction will begin the first week of November. I I : ' i ' CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT N0. 3 OCTOBER 1998 I S E C T I O N I I B E T A`I L E D PROJECT INFORMATION i i I ! -10- C O N T R A . COST A C O U N T Y . JOS T.I C E PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 S E C T I O N I I DETAILED PROJECT INFORMATION CONTENTS: A. Schedule Analysis: 1. General 2. West County Justice Center a. Design b. Construction '3'.'*'-"'Marsh'.Creek Detention'Facility-. ._..,.,.. _...,:._...,............,_. ._..._:......... a. Design . A.- b. Construction 4. Martinez Detention Facility a. Design':` B. Financial Analysis: _ 1. General 2. West County Justice Center a. Design b. Construction 3. Marsh Creek Detention Facility a. Design b. Construction 4. Martinez Detention Facility a. Design b. Construction -11- �r CONTRA COSTA COUNTY JUSTICE PROGRAN PROGRESS REPORT NO. 3 OCTOBER 1988 i SECTION II/PART A S CHEDULE ANALYS I S s -12— CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 SCHEDULE ANALYSIS 1. GENERAL: The detailed schedule report is subdivided by three projects: 1) West County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez Detention Facility. The three projects are further divided into the design and construction phases. The design portion will include general design data and a progress narrative. The construction section will be subdivided by each contract and will provide contract data, a progress narrative, plus a bar chart. 2. West County Justice Center a. Design: The' furnishing, equipment and signage phase of design remains on schedule. Progress review meetings were held on October 6 and 20. The preliminary design phase presentation is scheduled for November 2. b. •Constiruction: The West County Justice Center project includes two contracts: 1) The first contract was for the rough grading of the project site (Contract A), which is substantially complete. 2) The second is for the construction of the detention facility (Contract B). The detailed reports for each contract follow: 1 I i i i -13- s I ?vk CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 SCHEDULE ANALYSIS West County Justice Center Site Grading Contract • j CONTRACT A: Oliver de Silva Report Date: October 25, 1988 A. SCHEDULE STATUS: PROGRESS TO DATE: ,.PLANNED 98% ACTUAL: 98% INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS TIME EXTENSION REQUESTED: 84 CALENDAR DAYS _ TIME EXTENSION APPROVED: 84 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 0 CALENDAR DAYS NOTICE TO PROCEED: 10/12/87 INITIAL CONTRACTUAL COMPLETION: 4/8/88 REVISED CONTRACTUAL COMPLETION: 7/2/88 SUBSTANTIAL COMPLETION: 7/2/88 COMPLETION VARIANCE: 0 CALENDAR DAYS B. PROGRESS NARRATIVE: As of July 2, 1988, Contract A was substantially complete (except for pump station equipment, which is contractually scheduled for completion in May 1989). Punch list work is close to completion. I i -14- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 t r i I SCHEDULE ANALYSIS West County Justice Center Construction Contract CONTRACT B: Walsh Construction Company Report Date: October 25, 1988 A. SCHEDULE STATUS: PROGRESS TO DATE Planned: 20.03 Actual: 8.70% ;. INITIAL,CONTRACTUAL-DURATION: :x° 640 CALENDAR DAYS TIME EXTENSION REQUESTED: . 6 CALENDAR DAYS TIME EXTENSION APPROVED: _ 0 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE:_ -14 CALENDAR DAYS NOTICE TO PROCEED: 7/8/88 INITIAL CONTRACTUAL COMPLETION: 4/9/90 REVISED CONTRACTUAL COMPLETION: N/A FORECASTED-.COMPLETION: .,: 4/23/90* i COMPLETION VARIANCE: -14 CALENDAR DAYS (Forecasted vs Initial Completion) * 4/13/88 is Contractor's Forecasted Completion based on the 10/25/88 CPM schedule update. B. PROGRESS NARRATIVE 1. Building One (Administration Building): Underfooting electrical conduit installation was close to 100% complete. Underslab electrical installation started at the west side and was about 40% complete. Underground plumbing installation was approximately 95% complete. Foundation footing construction was 909 complete at the west side and 40% complete at the east side. The first two courses of concrete blocks at the west side were 759 complete. Hollow metal door frames (non-detention type) for Building No.l were delivered to the jobsite. According to the Contractor's CPM progress schedule update, the project critical path still goes through Building No. 1. While a four -15- ` L CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1983 Schedule Analysis Walsh Construction Company (continued) (4) calendar day delay has been assessed against the underground plumbing%structural conflicts, additional slippage in the critical path is observed for Building No. 1 due to the Contractor's own unsatisfactory progress. According to the Contractor, the schedule logic for the concrete block work will be revised to regain the lost time. 2. Building Two (Medical/Dental/Library/Classroom Building): Foundation footing construction was complete. 3. Building Three (Multi-purpose Building): No progress. 4. Building Four (Inmate Housing/Central Visiting): Foundation footing construction and underslab plumbing were practically complete. First 2 courses ,'of concrete blocks were 1007 completed. Under-footing and underslab electrical work was 1007 complete. Slabs-on-grade were poured , except for south end where it connects to the tunnel. 5. Building ; Fiver (Inmate Housing)-'' Foundation `footing construction= was complete ,except� for, the Core Area.` Underslab plumbing was 987 complete. Underslab electrical installation was - 607 complete: First 2:"courses of blocks were 1007 'complete. 6. Building Six (Inmate Housing): Foundation footing construction was complete!except. for:-the Core Area. Underslab plumbing. was 987 complete. Underslab electrical installation was -407 complete. First 2 courses of blocks were 987 complete. 7. Building Seven (Inmate Housing): Foundation footing construction was complete except for the Core Area. Underslab plumbing was 987 complete. Underslab electrical installation about to start. First 2 courses of blocks were 907 complete. 8. Building Eight (Inmate Housing): Foundation footing construction was complete except for the Core Area. Underslab plumbing was 987 complete. Underslab electrical installation was 807 complete. First 2 courses of blocks were 1007 complete. 9. Site Utilities: Storm drain system was approximately 937 complete. Sanitary sewer system was approximately 957 complete. Site water line was approximately 957 complete. No progress on site gas, line system. Site underground electrical installation was approximately 957 complete. Site communication underground conduit installation was approximately 65% _ complete. 10. Site Work: Phase 1 security fence pole installation was about 1007 complete ,at the north and west sides and 909 complete at the east side. Interior road base was 757 complete. Construction of the first 2 bays of the parking lot was about 307 complete. Placement of topsoil around the perimeter slopes and the installation of the quarry waste between the security fences just started. -16- 'p CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 3. Marsh Creek Detention Facility a. Design ♦ Modular Dormitories The Contractor's schedule called for all review comments by September 26 with drawing revisions to be completed by October 3. The preliminary reviews were forwarded by the following reviewers: State Fire Marshall September 20 Board of Corrections September 23 Building Inspection Department October 18 Project Manager (Civil Drawings) September 23 Eastern Fire District October 4 All review comments required additional information or revised designs which is delaying the final design approval. The final approval for the critical path activity (site grading) was issued by the Construction Manager. on;..October 25, 8 days after the beginning of this activity. This approval:was delayed due to a difference over the design of the "keyway" at the base of fill area and the requirement for a subsurface drain. To date, none of the reviewing ,agencies have issued final project design approval. The site work does not require a building permit. This work is receiving full time monitoring by the County's Consulting Geotechnical Engineer. ♦ Wastewater Treatment Facility John Carollo Engineers'.- scope: of work was expanded..to include design of a sewer lateral and fire main to -the new dormitories and mitigation measures required to , keep the existing system (septic tanks- and leach fields) operational through another winter. The construction contractor will proceed with these projects in November. b. Construction Currently the Marsh Creek Detention Facility program includes two contracts for the construction and installation of the modular dormitories and the construction of the wastewater treatment facility. Reports for each project follow: is i y ; i i .s -17- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 SCHEDULE ANALYSIS Marsh Creek Detention Facility Modular Dormitories CONTRACTOR: Meehleis Modular Buildings, Inc. Report Date: October 25, 1988 A. SCHEDULE STATUS: PROGRESS TO DATE Planned: 35% Actual: 38% INITIAL CONTRACTUAL DURATION: 200 CALENDAR DAYS TIME EXTENSION REQUESTED: 0 CALENDAR DAYS TIME EXTENSION APPROVED: 0 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: 10 CALENDAR DAYS NOTICE TO PROCEED: 8/2/88 INITIAL CONTRACTUAL COMPLETION: 2/18/89* REVISED CONTRACTUAL COMPLETION: N/A FORECASTED COMPLETION: 2/18/89 x x COMPLETION VARIANCE: 0 CALENDAR DAYS ' * Completion schedule for second dormitory. First dormitory is scheduled for occupancy on December 31, 1988 B. PROGRESS NARRATIVE: . 1. In-plant, fifty-six (56) 12' x 40' steel modules and twenty-four (24) 12' x 24' steel modules were erected completing 100% of the structural steel work. Wood framing work was completed on all fifty-six (56) 12' x 40' modules. Also all windows and siding had been installed in all modules except in the 12' x 24' modules. Rough plumbing, electrical, heating and ventilation were approximately 15% complete. Wall "= insulation was approximately 80% complete. All totalled, the modules were approximately 80% complete. This work is progressing ahead of �1 schedule. a I `d, I CONTRA COSTA - COUNTYJUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 f 2. On-site, asbestos abatement was 100% complete in early October. Demolition of existing buildings and structures was complete; however, all demolished material was stockpiled on the west-end of the detention facility and will be removed at a later time. The grading. was !10% complete, with the entire site cleaned and grubbed and the keyway for the fill slope cut. The consulting soils engineer, after inspecting the site and reviewing the revised site plan, recommends a sub-,surface drain be installed in the keyway. Additionally, the grading of the fill slope was 1 1/2 weeks behind schedule, which is on the project critical path. i i i i j i I i t k 1 � - 1 I r F I -19- 1 .i CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 i I SCHEDULE ANALYSIS Marsh Creek Detention Facility Wastewater Treatment Facility s. s CONTRACTOR: Pacific Mechanical Corporation Report Date: October 25, 1988 A. SCHEDULE STATUS: PROGRESS TO DATE Planned: 507 Actual: 257 INITIAL CONTRACTUAL DURATION: 180 CALENDAR DAYS TIME EXTENSION REQUESTED: 0 CALENDAR DAYS TIME EXTENSION APPROVED: 0 CALENDAR DAYS CONTRACTOR'S SCHEDULE SLIPPAGE: "Pending EIR" NOTICE TO PROCEED: 8/24/88 : INITIAL CONTRACTUAL COMPLETION: 1/15/88 REVISED CONTRACTUAL COMPLETION: N/A r FORECASTED COMPLETION: N/A COMPLETION VARIANCE: 0 CALENDAR DAYS $. PROGRESS NARRATIVE: r a Thegrading of the aerated lagoon was approximately 257 complete and the grading of the percolation ponds was approximately 107 complete when, the work stopped on September 19. The Contractor decreased his labor force by _ 507 and returned all rented equipment and stock piled material immediately i r following ithe Writ. The pond areas were stabilized with erosion control ditches . and straw bales. Work proceeded on the fire access road in conformance with the stop work order. All work was completed on October 5. h -20- C 'O N T R A COSTA COUNTY JUSTICE PROGRAM PROGREW REPORT NO. 3 OCTOBER 1988 4. Martinez Detention Facility a. Design The Architect has provided the requested backup information and documentation. A Consulting Services Agreement is being prepared. The contract for the construction documents, bidding and construction phase services will be forwarded to the Board for their approval in November. i 1 t F i e Y L Lt i i 1 -21- 1 1 z CONTRA COSTA COUNTY J.0 S T I C E P R O G R A M PROGRESS REPORT NO. 3 OCTOBER 1988 i. i SECTION II/PART B FINANCIAL ANALYSIS Y h a a' s t 7 C t. t. 1' i . I I I I II _22— i" CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 SECTION II/PART B FINANCIAL ANALYSIS 1. General: The detailed financial report is divided into three projects: 1) West County Justice Center, 2) Marsh Creek Detention Facility and 3) Martinez Detention Facility. The projects are further divided into the Design and Construction phases. The Design portion will include a narrative. The Construction section will be subdivided by each contract and will provide contract data, where available, narratives and cost curves. -23- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 198E FINANCIAL ANALYSIS West County Justice Center SECTION II/PART B 2. West County Justice Center a. Design The Architect's basic fee is $2,705,923 of which $2,292,875 (85%) has been paid. In addition, the Architect has been authorized $376,020 for extra services, of which $130,496 (35%) has been paid. b. Construction:. The West County Justice Center financial report includes two contracts: 1) The first contract was for the rough grading of the project site (Contract "A") which is substantially complete. The . remaining contingency for Contract "A" is in deficit by ($24,508), if.all changes are issued. 2) The second contract is for the construction of the detention facility (Contract "B"). The remaining contingency for Contract "B" is $1,338,751. The detailed report for each contract follows: -24- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 FINANCIAL ANALYSIS West County Justice Center Site Grading Contract x CONTRACT A: Oliver de Silva Report Date: October 25, 1988 1. FINANCIAL STATUS: A. CONTRACT AWARD • $1,367,785 * B. CONTINGENCY $ 116,389 C. BUDGET (A + B) $1,484,174 **D. APPROVED CHANGE ORDERS $ 106,513 E. NUMBER OF CHANGE ORDERS 15 F. CHANGES IN PROGRESS $ 34,384 G. CONTINGENCY BALANCE (B - D - F) ($ 24,508) H. CLAIMS $ 0 I. POTENTIAL EXPOSURE (A+D+F+H) $1,508,682 ***J. VARIANCE ($ 24,508) K. PAYMENTS TO DATE (October 12, 1988) $1,388,647 L. PROJECTED PAYMENT (October 31. 1988) $1,443,944 * Includes the 5% Supplemental Work Allowance ($68,389) and the $48,000 right-of-way delay negotiated settlement. ** Includes executed Change Orders Nos. 1 through 15. Claims and pending _ change orders are in addition to this amount. *** ($24,508) is the amount of cost overrun beyond the contingency amount, due to changes which are in progress and may not be approved subject to negotiation . 5} 2. NARRATIVE: k' Oliver de Silva did not request a progress payment for punch list work : Pg P performed during this report period. jN :r. -25- CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 FINANCIAL ANALYSIS Marsh Creek Detention Facility Modular Dormitories Construction Contract j l i CONTRACT Meehleis Modular Buildings, Inc. 99; Report Date: October 25, 1988 I 1. FINANCIAL STATUS.- A. TATUS:A. CONTRACT AWARD $ 2,332,381 s B. CONTINGENCY $ 116,619 r C. BUDGET (A + B) $2,449,000 D. APPROVED CHANGE ORDERS $ 0 E. NUMBER OF CHANGE ORDERS 0 F. CHANGES IN PROGRESS $ 16,818 G. CONTINGENCY BALANCE (B - D - F) $ 106,104 H. CLAIMS $ 0 I. POTENTIAL EXPOSURE (A+D+F) $ 2,438,485 J. VARIANCE $ 0 K. PAYMENTS TO DATE (as of 10/12/88) $ 70,000 L. PAYMENTS REQUESTED (as of 10/31/88) $ 930,769 2. NARRATIVE: A. PC's Issued for Pricing This Period 3. Replace fire rated roll up doors with non-fire rated doors (for credit). 4. Change metal roof to 4-ply builtup roof (for credit). 5. Delete ceiling gypsum board; acoustic tile glued onto plywood (for credit). 6. Install tile floor in shower drying areas in lieu of sheet vinyl (GSD request). 3 Y -30- r it i ' OONTRA COSTA COUNTY JUSTICE PROGRAM ' PROGRESS REPORT NO. 3 OCTOBER 1988- A. 988A. PC's Issued for Pricing This Period(Cont'd) 7. Change locksets in staff toilets and inmate showers (for credit). 8. Change toilet room accessories (for credit). 9. Add propane tank (GSD request). 10. Provide new electrical service. 11. Upgrade carpet (code required to meet flame spread standard). i. I ii i. r jl I !I i I' 3' �i i �I S' T s i �r r! k � y, K i f -31- i CONTRA COSTA COUNTY JUSTICE PROGRAM , PROGRESS REPORT NO. 3 OCTOBER 1988 FINANCIAL ANALYSIS Marsh Creek Detention Facility Wastewater Treatment Facility .I Construction Contract �I CONTRACT A: Pacific Mechanical Corporation Report Date: October 25, 1988 . 1. FINANCIAL STATUS: A. CONTRACT AWARD $ 735,000 ,?. B. CONTINGENCY $ 14,700 C. BUDGET (A + B) $ 749,700 F: Y' D. APPROVED CHANGE ORDERS $ 0 f_ { E. NUMBER OF CHANGE ORDERS 0 F. CHANGES IN PROGRESS $ 0 G. CONTINGENCY BALANCE (B - D - F) 14,700 H. CLAIMS $ 0 . i I. POTENTIAL EXPOSURE (A+D+F) $ 735,000 J. VARIANCE $ 14,700 a° K. PAYMENTS TO DATE (as of 10/12/88) $ 49,126 L. PAYMENTS REQUESTED (as of 10/31/88) $ 215,347 2. NARRATIVE: Time and material contract. i 1 1 -32- ,,CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 4. Martinez Detention Facilitq I a. Design: ll No expenses were recorded during the month. b. Construction: The construction estimate is $386,259, which is based on the architect's Design Development phase estimate. The project is funded by a Proposition 52 grant. i i - if j I I I I tt R iI -33- , . CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOMM 1988 1 11� S E C T I O N III ATTACHMENTS j � I IE I i i I i , � 1 i ' i ; i I I .1 -34- �I i ��I 1 CONTRA COSTA COUNTY JUSTICE PROGRAM PROGRESS REPORT NO. 3 OCTOBER 1988 is ,, S E C T I O N I I I CONTENTS: ' II i � 1. Attachment A . . . . . . . . . . . . . . . . . . . . . . . . Cost Summary 2. Attachment B . . . . . . . . . . . . : . . . . Potential Change Order Logs a. West County Justice Center, Project A i b. West County Justice Center, Project B c. Marsh Creek Detention Facility, Modular Dormitory Project 3. Attachment C . . . .. . . . . : : . : . . . Potential Claim Log a. West County Justice Center, Project B 4. Attachment D '. . . . . . . . . . . . . . . . . . . . . . . . . . . . Schedule i a. 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