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HomeMy WebLinkAboutMINUTES - 11291988 - IO.7 To BOARD OF SUPERVISORS I. 0. 7 FROM: INTERNAL OPERATIONS COMMITTEES Itra November 14, 1988 (JxJJIU DATE; C V 1.i1 It CRITERIA FOR AWARD OF ^ SUBJECT; CHALLENGE GRANT FUNDS SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECONIlUKNDATIONS 1 . Direct the Human Services Advisory Commission to utilize the following criteria in evaluating applications for Challenge Grant funds for the 1988-89 fiscal year: A. The primary emphasis should be on encouraging proposals which will generate new, non-governmental sources of ongoing matching funds in as innovative a manner as possible. B. Where ongoing funds are not available, one-time funds can be used as a match, but these proposals should not be ranked as highly as ones which can achieve a permanent source of new funds. C. In-kind sources of matching funds should be allowed, . but only up to 500 of the matching funds and only on the condition that the in-kind funds are clearly new, additional funds, not funds or personnel that are already available or committed. D. Preference should be given to proposals which provide new or additional services in the following areas: Substance Abuse Programs Teen Pregnancy Programs Intergenerational Programs These program areas should be given preference where all other criteria are otherwise of equal value, but are not to be considered exclusive. The intent is that proposals which show the promise of new, ongoing, innovative sources of non-governmental matching funds should be given preference, providing that Ithe program area they propose to address is felt by the Commission to be one of importance in this County. E. Geographical distribution of awards should be given little or no importance in the decision-making process. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMEND TION OF COUNTY ADMINISTRATOR _X RECOMMENDATION OF BOARD COMMITTEE X APPROVE OTHER !'1 ons►.- SIGNATURE s : Sunne W. McPeak Tom Torlakson ACTION OF BOARD ON November 29, 1988 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES; NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORRSJ ON THE DATE SHOWN. CC: County Admi ni strator ATTESTED Joe Goglio, Chairman, HSAC George Johnson, Staff, HSAC PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY_ ,DEPUTY I Page 2 F. A three-tier grant program should be indicated to those who wish to apply for funds, as follows: TIER MAXIMUM AWARD AMOUNT OF MATCH 1 $ 9, 999 1: 1 II $20,000 2: 1 III $200, 000 3 : 1 or more Here again, the emphasis should be on innovative programs which can make a firm commitment to a substantial ongoing match of non-governmental funds. We would prefer to see a single grant for an outstanding proposal with substantial match or leverage of private funds on a permanent basis than an effort to satisfy a wide variety of agencies each of whom want a few thousand dollars for a worthy project. G. Grant awards should be made based on the promise of matching funds. However, actual release of funds should be contingent upon actual receipt of matching funds. 2 . The Human Services Advisory Commission should be authorized to proceed with the public meeting outlined in their recommended process, although the actual meeting may be held on December 6 rather than November 30 . 3 . In addition, the Human Services Advisory Commission is authorized to proceed to implement the process they have outlined in the attached memo, except as modified above, and to return their recommendations to the Board of Supervisors. 4 . Remove this item as a referral to our Committee. BACKGROUND- On August 16, 1988, the Board of Supervisors requested that the Human Services Advisory Commission recommend a process by which the Challenge Grant funds should be awarded this fiscal year. on November 14, 1988, our Committee met with the Chairman of the Human Services Advisory Commission and staff to the Commission to review the attached proposal. Our Committee feels strongly that the purpose of the Challenge Grant funds is to generate matching funds of an innovative nature on an ongoing basis more than they are intended to meet immediate service needs in the community. As a result, we have modified the proposal submitted by HSAC as noted above in order to clarify the emphasis which we believe the Board had in mind in creating the Challenge Grant Program. Contra Costa County S�. HUMAN SERVICES ADVISORY COMMISSION November 10, 1988 Supervisor Sunne McPeak and Supervisor Tom Torlakson Internal Operations Committee 651 Pine Street, 11th Floor Martinez, CA 94553 Dear Supervisors McPeak & Torlakson: The members of the Human Services Advisory Commission voted at their meeting of October 12, 1988 to adopt and refer to your Committee the attached recommended process for implementation of the 1988-89 Challenge Grant program. This action is taken in response to actions taken by the Board at its August 16, 1988 meeting " . . . to request HSAC to propose a process for awards of Challenge Grant funds and to recommend the appropriate role of HSAC in this process. " The recommended process is a modification of the process adopted. last year. The modifications include ( 1) reducing the size of grants to be awarded so that the number of grants awarded can be increased; ( 2) requiring that no more than 50% of matching funds can be "in-kind" ; and ( 3 ) convening a public meeting to receive comments from agencies, advisory groups and community represent- atives to help HSAC determine areas of needs and kinds of programs to be addressed by the 1988-89 Challenge Grant. Upon Board of Supervisors ' approval, HSAC will convene the public meeting; determine criteria for use and award of funds; request, evaluate, and select proposals for recommendation to the Board of Supervisors for funding by mid-Spring 1989. It is our hope that the 1988-89 Challenge Grant process will build upon and enhance the benefits resulting from the 1987-88 program. incerel , Joe Goglio, Chair Human Services Advisory Commission JG:GWJ:cvd Attachments ( 2) OFFICE OF THE COUNTY ADMINISTRATOR • 2425 BISSO LANE,SUITE 103 • CONCORD,CA 94520 • (415)646-5661 HUMAN SERVICES ADVISORY COMMISSION 1988-89 Human Services Challenge Grant Program RECOMMENDED PROCESS 1. ROLE OF HSAC HSAC is to be responsible for both the planning and selection process (that is, the design, development and implementation) of the 1988-89 program as well as the recommendation the Board of Supervisors for funding of the selected proposals. 2. ROLE OF COMMUNITY BASED_ ORGANIZATIONS (CBO' s) , CONSORTIUM OF HUMAN SERVICES ADVISORY BODIES TO THE BOARD OF SUPERVISORS, COMMUNITY GROUPS, COUNTY EMPLOYEES, AND INDIVIDUALS Representatives of the above groups will be invited to participate in the planning process by asking for their oral and written presentations at a public meeting tentatively scheduled for Wednesday, November 30, 1988 in Board of Supervisors Chambers, Martinez (4:00-6:00 p.m. , and 7: 00-9:00 p.m. ) . 3. PROGRAM CRITERIA The initial listing of program areas to be funded by the 1988-89 Challenge Grant Funds include: Crime and Violence Drug and Alcohol Abuse Teen Pregnancy Child and Elder Abuse Chronic Welfare Dependence Failure of Children to Learn to Their Potential HSAC may make additions or deletions to the above list as a result of the November 30 Public Meeting. 4. GEOGRAPHIC CRITERIA, CLIENT GROUP CRITERIA AND NEEDS ASSESSMENT At the November 30 Public Meeting, HSAC will encourage representatives from County Departments, Advisory Bodies, the Consortium, CBO' s and the community, to give information and recommendations regarding: (1) Human services needs within the County; ( 2) extent of services being provided by the agencies; ( 3 ) gaps in service delivery; and ( 4) possible role of Challenge Grant in helping to meet those needs. , r 2 This data will be used by HSAC in developing the final criteria for use of the funds. I 5. SIZE OF INDIVIDUAL CHALLENGE GRANTS j There will be two tiers of grants: Tier I : Up to $9,999 & Tier II: $10,000 to $20,000 NOTE: In 1987-88, Tier I: $2-$14,999; Tier II: $15,000-$30,000 6. SIZE OF MATCH Tier I : $1 Match to $1 Grant Tier II: $2 Match to $1 Grant 7. KIND OF MATCH Match can be either monetary or in-kind but in-kind not to be more than 500 of total match. 8. RATING CRITERIA Follow procedures established for 1987-88 process and include additional questions regarding appropriateness of mix of funds being requested for administration and services. 9. CBO' s AND HOW TO DETERMINE ACCURACY OF THEIR PRESENTATIONS CBO' s shall be requested to make oral presentations. HSAC members can ask questions regarding these items. 10 . STATUS OF PROGRAMS RECEIVING 1987-88 CHALLENGE GRANT FUNDS IN THE 1988-89 PROCESS Agencies receiving Challenge Grant funds in 1987-88 must participate fully in the 1988-89 process if they wish to be considered for continuation refunding during 1988-89. 11. CALENDAR OF EVENTS Upon review of data from the Public Meeting, HSAC will develop the detailed calendar for: ( 1 ) Announcement of Grant Application; ( 2) time period for preparation deadline for receipt of Letters of Intent; ( 3 )review and invitation of selected applicants to submit Final Proposals; and ( 4) the selection of final applications to the Board of Supervisors • for funding. HSAC will schedule adequate time in the 1988-89 process to allow applicants to develop reliable sources of required matching funds. 12 . DESIGN OF NOTICE OF CHALLENGE GRANT PROGRAM THE LETTER OF INTENT AND THE FINAL APPLICATION HSAC will use the design of these documents as developed by the Consortium for the 1987-1988 program.