HomeMy WebLinkAboutMINUTES - 11291988 - 1.89 TO: BOARD OF SUPERVISORS 1-089
FROM: Ernest Siegel, County Librarian Contra
Costa
DATE: 10/17/88 Co^
SUBJECT: AUTHORIZING RELIEF FROM CASH SHORTAGE IN REVENUE FUND ACCOUNT
AT THE LAFAYETTE LIBRARY
, SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
REASON ..FOR:'RECOMMENDATION:
Authorize relief of shortage of the Lafayette Library: Revenue
Account $68 . 80, pursuant to Government Code Section 29390.
BACKGROUND:
When employee F. Lattier reported to work on 10/13/88 she counted
all cash and noticed that .:$65 . 30 was missing. She reported this
information to the branch librarian, Barbara Furgason in the
afternoon, when she arrived. Barbara Furgason reported the infor-
mation to Library Administration at 2 :30 p.m. There was no sign
or evidence of a break-in, therefore the Lafayette Police weren' t
notified upon discovery. The missing money was taken between the
last deposit on October 3 , 1988 and the morning of October 13, 1988 .
Upon discovery of the missing money the Librarian immediately
instituted tighter controls over money. All staff were to make a
duplicate note with their initials when ringing the cash register.
At 5 : 30 p.m. on 10/13/88 , staff (Cindy Silver and Susan Reeve)
totaled the cash register and counted the money. The tape agreed
with staff notations and the money received balanced with the tape
at 5 : 30 p.m. The change box at the Reference Desk �was counted by
Susan Reeve and Tarnel O'Keefe which totaled to $7 . 50 All money
was locked up at 6 :00 p.m.
On 10/14/88 at 8 :45 a.m. F. Lattier and Barbara Furgason unlocked
the cabinet together and counted the money together. Both amounts
of money were short . (Cash register money was $1. 85 short and
Request/Reserves box was $1. 65 short)
The branch librarian immediately reported these facts to Jerry
Prideaux in Library Administration. Jerry Prideaux advised the
branch librarian to notify the Lafayette Police. The Lafayette
Police were notified between 9:00 a.m. to 9:30 a.m. on' 10/14/88.
The Lafayette Police Officer didn ' t give a case number, but
suggested that they purchase a more secureck with a key The
branch librarian purchased the new lock a key on 10/
CONTINUED ON ATTACHMENT: _ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD CO ITTEE
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON APPROVED AS RECOMMENDED X OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X' UNANIMOUS (ABSENT �— ) AND CORRECT COPY OF AN ACTION TAKEN
AYES; NOES: AND ENTERED ON THE MINUTES OF THE BOARD
pBSBNT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Library Administraiton ATTESTED NOV 29 1988
Auditor-Controller PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
BY ,DEPUTY
M382/7-83