HomeMy WebLinkAboutMINUTES - 10251988 - 2.2 BOARD OF SUPERVISORS
FROM: Phil Batchelor, County Administrator Contra
itra
Costa
DATE: October 20, 1988 Camey
SUBJECT: STATUS REPORT OF PRODUCTIVITY INVESTMENT FUNDS
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Accept status report on Productivity Investment Fund project and
approve appropriation adjustment from Superior Court which
completes the total payback of $66,000 borrowed from the fund.
FINANCIAL IMPACT:
Yields $28, 000 over twelve months for the benefit of Superior and
Municipal Courts.
BACKGROUND:
The Productivity Investment Fund was established to stimulate
county managers to explore ways to improve the efficiency and
effectiveness of their operations. Pioneered by the Department
of Defense, other early funds were created by the State of New
Jersey, City of Dayton and Los Angeles County. All were set up
to fund one-time improvements which will repay their initial
costs within a short period of time, usually no longer than two
or three years.
This year, it is worth noting that the Superior and Municipal
Courts Productivity Fund project because these departments have
demonstrated that this program works. The Superior and Municipal
Court Jury Management project streamlined the labor intensive
jury summonsing mailing process from three steps into a one step
summonsing procedure. Full implementation is completed and the
overall hard dollar savings will yield approximately $28,000 over
twelve months. Since the increase in postage this year, an
additional savings will accrue exceeding the savings in the
project' s original justification plan.
Congratulations to the Superior and Municipal Court for
demonstrating how departments can save money to benefit their
operation given the severe financial constraints faced by our
County.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF- BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
r� p p
8
ACTION OF BOARD ON October. 25 , _193_8 APPROVED AS RECOMMENDED
_x OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT -- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: County Administrator ATTESTED October 25 , 1988
PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY ,DEPUTY
' AUDITOR-CONTROLLER USE ONLY
+ • CONTRA COSTA COUNTY FINAL APPROVAL NEEDED BY:
APPROPRIATION ADJUSTMENT
T/C 27 R BOARD OF SUPERVISORS
COUNTY ADMINISTRATOR
ACCOUNT CODING BUDGET UNIT:
SUPERIOR COURT 0200
IR6ANIZATION EXPENDITURE
SUB-ACCOUNT
EXPENDITURE ACCOUNT DESCRIPTION DECREASE INCREASE
100 100
1
i
0200 2100 Office Expense $23 , 339 00
I 1
I
1691 4951 Office Equipment & Furniture I $23 , 339100
1 I
1 I
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1 1
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TOTALS $23 , 33900 $23 , 339 00
APPROVED EXPLANATION OF REQUEST
AUDIT R-CONT OLLER
FY 1987/88 installment on payback to the
ay: � Dare �0 13
Productivity Investment Fund from savings
;GUN A INS TOR received through one-step juror summonsing.
Represents full-year savings .
3y: Date /
g(
;OAC CF SUPERVISORS
'ES: Supervisors Pars,Fanden.
Schroder,Weak,Torlakson
10--
Phil Batchelor, Clerk of the Board of 10/11/88
Super,sors and County Administrator
see Sherr Caraballo Dorfman Management Analyst
OCT 25
SIGNATURE TITLE DATE
ly: (/� / �1�- Date APPROPRIATION A POO SDW
ADJ. JOURNAL NO.
(M 129 Rev.2/86) SEE INSTRUCTIONS ON REVERSE SIDE