HomeMy WebLinkAboutMINUTES - 10111988 - 1.38 TD: BOARD OF SUPERVISORS +
FROM: PHIL BATCHELOR Contra
County Administrator Costa
DATE: September 27, 1988 COJ*
SUBJECT: RELIEF OF CASH SHORTAGES IN THE MT. DIABLO MUNICIPAL COURT AND
THE SHERIFF'S DEPARTMENT INMATE CASH ACCOUNTS
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize relief of cash shortages in Mt. Diablo Municipal Court and the Sheriff's
Department inmate cash accounts as recommended by the County Auditor-Controller and
District Attorney.
REASONS FOR RECOMMENDATION/BACKGROUND:
Cash shortages occurred in the Mt. Diablo Municipal Court on August 16, 1988 in the amount
of $50.00, and in the Sheriff Department's inmate cash account between April 1, 1987 and
March 31, 1988 in the amount of $3,518.38.
In each of the instances, when the cash shortage was discovered efforts were made to
identify and recover the funds. The shortage in the municipal court is apparently due to
an error in making change. The Sheriff's Department shortage appears to be the
accumulation of several incidents that resulted from employee errors, computer system
malfunction, and release of inmates with negative accounts.
The shortages and subsequent investigations by the respective departments were reviewed
and found adequate by both the District Attorney and the Auditor-Controller. The
Auditor-Controller recommended to the Sheriff that certain steps be taken to strengthen
controls. The Sheriff responded by modifying procedures pending the installation of a new
computer system which will implement improved control.
cell7 i
. CONTINUED ON ATTACHMENT: YES SIGNATURE:
X RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S : _
ACTION OF BOARD ON UUT I AT-PROVED AS RECOMMENDED OTHER _
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES*. NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: __ ABSTAIN:- OF SUPERVISORS ON THE DATE SHOWN.
cc: CAO-Justice System Programs ATTESTED _ OCT .1 1989_.__.
Sheriff-Coroner PHIL BATCHELOR, CLERK OF THE BOARD OF
Roy Chiesa, Municipal Courts Administration SUPERVISORS AND COUNTY ADMINISTRATOR
Marilyn Eck, Mt. Diablo Municipal Court
Auditor-Controller
BY ,DEPUTY
M382/7-83 —