HomeMy WebLinkAboutMINUTES - 01261988 - 1.24 POSITION ADJUSTMENT REQUEST No.
1 S 86
Date:
Dept. No./ JAN —6 �. d Copers
Department Health Svcs/AD AMH Budget Un0 5it No. 0467 -Org. �d'•• 948 Agency No. 54
Action Requested: Classify one (1)• 40/40 Clerk-Experienced level position ("flag" for
typing @40 wpm)
Proposed Effective Date: 1/27/88
Explain why adjustment i; needed: to provide additional clerical support to the
Children's Unit at the Central County Community mental health center.
Classification Questionnaire attached: Yes Q No ❑
Estimated cost of adjustment: $ 31, 886/yr
Cost is within department's budget: YesxQ No Q
(3,187 Co. $)
If not within budget, use reverse side to explain how costs are to be funded.
Department must initiate necessary appropriation adjustment. Web Beadle,1:01
Use additional sheets for further explanations or comments. Dept. Personnel Officer
for Department Head
Personnel Department Recommendation
Date:
Classify one 40/40 Clerk - Experienced Level position (flag for 40 wpm) , Salary Level C5 1141
(1422-1728) .
Amend Resolution 71/17 establishing positions and resolutions allocating classes to the
Basic/Exempt Salary Schedule, as described above.
Effective: day following Board action.
7-YY
Date o it ctor rsonnel
County Administrator Recommendation
Date: 1-14Y.89
Approve Recommendation of Director of Personnel
Disapprove Recommendation of Director of Personnel
Other:
—00
fo C n y ministrator
Board of Supervisors Action JAN 26 1988 Phil Batchelor, C erk of the Board of
Adjustment APPROVED on Supervisors and County Administrator
Date: JAN 2 6 1988 By:
APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
y CONTRA COSTA COUNTY
CLASSIFICATION QUESTIONNAIRE
NAME A HbIVISION
Central County Community Mental Health Center (Child/Adolescent)
OFFICIAL JOB CLASSIFICATION WORKIN4 JOB TITLE Ptoce of Wookand Assigned 1 our•
CLERK - B Level
Trme Required 009811VIl" 01 Work I
Obtains information from clients in order to open, update or reactivate
Medical Record charts. Gathers. information from client or.parent for in- '
put to computer for initial registration and for updates concerning that
information such as changes in. financial status, marital status, address,.
25% name, source of payment, etc. Inputs codes effecting billing for services,
Short Doyle computations, legal status, doctor codes, census tract, etc.
Uses diplomacy and tact in dealing with upset, anxious and occasionally
potentially violent persons in obtaining information having to do with
their financial status and other personal information to responsibly
input proper information to computer before patient is seen by therapist.
Completes Short/Doyle applications for clients and obtains proper
signatures. Explains S/D fee and how it is to be paid, collects that
fee at the same time if possible and registers payment in receipt book,
chart ledger and gives receipt to the patient.
Dispenses information over the phone and. in person oil the services
available at CCCbIlIC, Child and Adolescent Services. Answers questions
20% from the general public, private and public agencies concerning clinic
policies, procedures and practices.
Responsible for preparing Children's Services Unit's charts prior to.
the day!s appointments. Reviews each chart for proper codes, billing
slip correctly dated, coded, appointment slip for future appointment,
10% method of payment. Maintains log of children seen, by whom, type.of
visit, source of payment and time of appointment.. Totals number of
visits by type of visit a;id therapist' each month
Prepares log and charts for on-going visits to therapists (Children's
Services) . . Receives Medi-Cal labels, Short/Doyle payments, Keeps
accurate information in computer and chart-concerning each client. This
requires specialized skill and kn�,vrledge regarding current and changing
15% procedures regarding use and meaning of a variety of financial codes
and eligibility requirements, need for renewal of S/D application,
doctor and diagnostic codes, numbers of screens needed and uses of-
same. Enter USM III codes into computer from the billing forms filled
out by the therapist to facilitate the final billing by patient accounting.
Must have good working knowledge of different screens on computer, how
to access them and what each screen's use is. -
Is knowledgable in use of micro-•fiche, the codes used and the several
sets of tapes (SDX, M/Cal, Alpha, H, etc.) Is able to obtain necessary
5% information for computer input or client and/or' therapist information
from tapes which are continuously updated.
Understands terminal digit form of filing medical charts and correct
preparation of same. . Monitors Medical Record charts for completion
of progress notes, proper signatures and correct order of forms, legal
papers, correspondence, Utilization Review forms, etc. }las knowledge
15$ of forms legally needed before releasing any information on client seen
in clinic. Obtains proper signature on appropriate form and discusses
with therapist as, rieeded. Is aware of confidentiality laws as applied
to Mental Health. Prepares and uses Data Control Card files (alphabetical
active and closed - and Cross reference terminal digit).
Is able to identify non-standard situations within Clinic (such as
distraught clients, emergencies, unusual questions and/or happenings^
10% acts appropriately and responsibly either by herself or obtains help
when necessary, i.e., calls law enforcement agency, ambulance, sounds
alarm to bring help froim other clinic personnel, etc.
AK 75 'types letters, memos, reports from rough draft.
Other duties as assigned,