HomeMy WebLinkAboutMINUTES - 01261988 - 1.23 ' POSITION ADJUSTMENT REQUEST _�� No.
RECE►V(p Date:ol/11/w
PERSONNEL DEPARTMENT
Dept. Noy,[. Copers
Department DIsgua Knam.Y Budget . 'Wg. No.2800 Agency No.042
Action Requested: FEU= M FEUMM =W aZY-OMMM I&M iMri CN #005 ADD RUMI r TD ME(A9S CF
CCEC C-EM IEV1Z
Proposed Effective Date:tO1/0
Explain why adjustment is needed: TO rrmaF: TD A a-AM 7W NLE PFCFERry fir= E=
ADD i EMSMILTI FS EIDG PIIECMD
Classification Questionnaire attached: Yes [x, No
Estimated cost of adjustment: $M A=car
Cost is within department's budget: Yes []x No []
If not within budget, use reverse side to explain how costs are to be f d.
Department must initiate necessary appropriation adjustment.
Use additional sheets for further explanations or comments.
!o!2 Department Head
Personnel Department Recommendation
Date:
Reallocate Account Clerk - Experienced Level position #5, Salary Level C5 1252 (1589-1931 )
to Clerk - Senior Level , Salary Level XB 1308 (1600-2042) .
Amend Resolution 71/17 establishing positions and resolutions. allocating classes to the
Basic/Exempt Salary Schedule, as described above.
I
Effective: E] day following Board action. !
Date or ~; re for' &sonne 1
County Administrator Recommendation
Date: —�
Approve Recommendation of Director of Personnel
o Disapprove Recommendation of Director of Personnel
0 Other:
for UIRty -AtIffiTistrator
Board of Supervisors Action JAN 2 6 1988 Phil Batchelor,Clerk of the-Board of
Adjustment APPROVED n
Supervisors d County Administrator
Date: JAN 2 6 1988 By
APPROVAL OF THIS ADJUSTMENT UNSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT.
M347 6/82
CLERICAL. DEEP CLASS . .
CLASSIFICATION QUESTIONNAIRE
BETTY A. FLORES DISTRICT ATTORNEY ADMINISTRATION/SUPERIOR COURT OPS,
Name Department Division Work Unit
CLERK - SENIOR LEVEL COURTHOUSE, MARTINEZ
Job Classification Work Location & Address
Percent Of Description of Work:
Time Required
35% PAYROLL-Maintain payroll records on staff. Must have knowledge of
appropriate time to be charged in special circumstances as well a
usual use of accruals. Changes in any status reported to Auditor'
Office, Retirement Office and Personnel Department. Close contact
with Safety and Benefits Division regarding reporting of accrual
use and disability eligibility. Solely responsible for reporting
to Auditor those safety members eligible for POST pay. I do this
by keeping records on their academic attendance throughout the
fiscal year. Responsible for distributing salary review reports
to supervisors and making sure reports are approved/denied within
appropriate time for Personnel and Payroll to process any changes
Keep files updated and keep info on work processor up to date
also.
From daily time sheets , all use of accruals are posted onto
individual records and at the end of each month are transferred
to payroll time cards and reported to the Auditor. Time cards are
audited and any descrepancies are researched and corrected. I als
notify employees when they are near maximum vacation hours to
avoid tem losing any accruals . Absences are followed up by cards
which I usually fill out and collect from individuals.
I keep updated salary schedules and information on positions in
our department. (Both on individuals and by classification. This
information is also maintained on the work processor. )
25% PERSONNEL-Maintain personnel records on staff . Keep updated info
on currect addresses , phone numbers , work locations and organ-
izations where individuals are assigned. This information is on
the word processor and is updated as changes occur.
I prepare all personnel documents as requested by the Chief--of
Administrative Services (personnel request, separation, P300 ' s ,
leaves of absences, reassignments ,etc. ). Maintain position control
file which includes all employees (past and present) occupying
specific positions . This information is also on the word
processor.
20% SUPPLIES/ACCOUNTS PAYABLE-I initiate requisitions for ordering
supplies and equipment for department. Keep control on purchase
orders and vendors used. Keep inventory on supplies and order
when needed (mostly on blanket orders which must be kept current) .
Process documents (including coding) for all orders in Martinez ,
Concord,and Richmond offices so that payments can be made through
the Auditor ' s Office. These documents specify organizations to
be charged and verify that shipments are received as ordered.
10% TRAVEL ARRANGEMENTS-Make travel arrangements for victims/witnesses
coming in trom out of town/state. Arrange accommodations and
meals when necessary. All paper work walked through to Martinez
Travel Agency for processing.
2 1/2% WORK ORDERS-Process work orders for electricians, painters ,
carpenters and telephone exchange services as needed. Also
service calls and processing of typewriter repair.
-over-
January, 1982
CLASSIFICATION QUESTIONNAIRE -(CONTINUED)
Percent Of Description of Work: - - — _ ----------
Time Required
2 1/2% PAROLE HEARINGS-Calendar and verify- Parole Consideration- Hearings
by written correspondence. File requested and maintained until
the time of hearing.
5% Answer enquiries in absence of other Account Clerk regarding book
allowance, travel demands, expert witness demand, rape -crisis
info, witness fees and periodicals .