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Home My WebLink AboutMINUTES - 01121988 - 1.27 _ ) —®2i POSITION ADJUSTMENT REQUEST No. Ff Date: 10/27/87 PERSO"NEL Dept. No./ Copers Department Assessor Budget Unit l'( ��01 5`Org. `-No. 1605 Agency No. 16 Action Requested: Reclassify without examination Gerald Barry (position no. 16-00160). from Office Services Worker II to Storeroom Clerk. Proposed Effective Date: 12-1-87 Explain why adjustment is needed: To more appropriately reflect the current duties of the position (see attached cover memo . Classification Questionnaire attached: Yes 0 No ❑ Estimated cost of adjustment: $ 756.00 Cost is within department's budget: Yes [x] No ❑ ($108/mo.) If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. ' or) Departmen e11 Personnel Department Recommendation 12/22/87 Date: Reclassify Office Services Worker II (pos. 16-0160, G. Barry) to Storeroom Clerk (91WC), salary level C5-1183 ($1483-$1802) . Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: day following Board action. January 1, 1988 Date for Director Person County Administrator Recommendation " / Date: �2 (/Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: Ae or) County Administrator Board of Supervisors Action 19$8 Phil Batchelor, Clerk of the Board of Adjustment APPROVED/ JAN 12 on Supervisors and County Administrator Date: JAN 12 1988 By.: �T , APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. 300 M r CONTRA COSTA COUNTY CLASSIFICATION QUESTIONNAIRE Gerald Barry Assessor Drafting NAME DEPARTMENT DIVISION Office Services Worker II Office Services Worker II Assessor's office 8-4:30 OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Assigned Hours Time Required Description of Work: 70% MAINTENANCE - EQUIPMENT, FURNITURE AND BUILDING I am responsible for maintaining all equipment and furniture of the Assessor' s Department so that these items remain in good working order. I personally repair these items when possible. ' When I can't make repairs myself,. I initiate calls to maintenance vendors or to personnel of the Building Maintenance Section of the Public Works' Department to assure that the equipment and furniture are placed in safe working order. I advise outside maintenance technicians of problems occurring with various machines and follow-up to assure that periodic maintenance is made in accordance with purchase contracts. I initiate .calls to Building Maintenance Section of the Public Works Department to request repairs as needed to the building. These requests include repairs that could be hazardous to employees if left unattended. The types of machines that I service and maintain include the IBM, Xerox and Sharp copiers and the Bruning blueprint machine. Total machines involved are six (there are 3 Sharp copiers in the Assessor's office). These machines are used for various purposes, including map updates for over 58 agencies, all deed copying, appraisal record copying and copying various other documents for use by the Assessor's staff and for sale to the general public. Prolonged downtime on any one of these machines could seriously hamper the Assessor's function to serve the public and to complete the annual assessment roll . It is my responsibility to see that this does not happen by making repairs or calls for assistance to assure that the machines are maintained in good working order. 1% MAP PRINTING I print copies of all update maps for. cities, title companies, fire districts, sanitation districts, and various other agencies, and maintain a system to assure that all requests from these agencies are met'in accordance with Departmental policy. I report total copies made (on a quarterly basis) to the Assistant Assessor, Administration, so that proper billing for services performed can be made to these agencies. 5% INVENTORY AND ORDER VARIOUS SUPPLIES, FURNITURE AND EQUIPMENT I am responsible for maintaining and ordering supplies for all copy machines in the Assessor's office. This includes toner and various sizes of xero- graphic copier paper, including special 11X17". copier paper used for print- ing t,4e As-pessor's update maps for all 58 agencies-,, as well as special map orders"for the general public. I am responsible for inventorying and initiating orders for various sizes of computer printout paper used for the Assessor's on-line computer system, including the Information Center. I work closely with the Assistant Assessor, Administration in initiating orders for other supplies, furniture and office equipment. I frequently verify receipt of these supplies, furniture and equipment. I sign for their receipt so that the Assistant Assessor, Administration can properly authorize payment for them. Cont'd. . . . AK 75 t List Machines or Equipment Operated as Part of Job: County fleet cars and vans. 5 office copiers, consisting of: IBM Copier #60, Xerox LDC-3100, Sharp SF-8600, Sharp SF-8200, Sharp SF-820. Bruning blueprint machine. Designate the name and title of the person who supervises position Ed Hamel - Drafting Services Coordinator Stan Knight - Assistant Assessor, Administration List the names of employees supervised. 11 a whole unit is supervLsed simply name the unit and state t e number of employees. If public contacts are required either in person or by phone, state with whom,and in general, for what purposes I meet with representatives of various cities for the conveyance of Assessor's maps and for the procurement of city building permits for researching purposes required by the Residential division of the Assessor's office. What decisions must be made in performing the work: My responsibility for maintaining all equipment and furniture of the Assessor's office - I initiate calls to outside maintenance technicians of problems concerning various machines- I initiate calls to Building Maintenance to request repairs that are needed to the building. Peg11Pctc i nrl fjfip rppai rt that could he hazardous to employees, What parts of the job require the greatest skill, knowledge, and involve the greatest responsibility: Responsibility for maintaining all equipment and furniture in the Assessor's office - County- wide travel and meet with representatives of various cities pertaining to the responsibilities of the Assessor. Responsibility of supplies and inventory - responsibility of map printing, filing and billing, Responsibility of annual assessment notification program. Responsibility The above statements accurately describe this job as it has een,for the past 11 and 2 of office equip- ears r Months ment inventory. L n (Signature ) - ( Date) COMMENTS OF IMMEDIATE SUPERVISOR In what way are the above statements incomplete, inaccurate or misleading: The statements are accurate and not misleading. What^is the basic purpose or function of this position 7 , To maintain all equipment, including furniture and the Assessor's building and equipment, in a good and safe working order, and to perform various other tasks as needed to assure a safe .and steady workflow throughout the office. What changes have occurred in the work of this position ? Delivering Assessor's map updates to cities and picking up their building permits. Maintains copier outside of Assessor's Office (in Recorder's Office) used in daily reproduction of official records. What parts of this job do you check or review closely and why ? This position works quite independently--check mainly on boundaries of areas to be updated. If the position requires typing or shorthand,are they incidental or essential 7 Typing: Time Required: Shorthand: Time Required Slate what you believe to be the spacial certificates and minimum amounts of training and experience required to perform this job: Required education Required experience Required license or certificate: Q�D iver's (Signature) (Date) �T COMMENTS OF DEPARTMENT HEAD Comment on the statement of the employee and supervisor. Designate any other positions in the department which you believe are similar in duties and responsibilities. The statements by the employee and his supervisor are accurate and true. No other position in the department has similar duties. This position is of high value to the department in that it saves the time of much higher paying positions that would of erwise have to perform the duties of this position if it were not available. (Signature) (Date) PAGE'-Z_ x §� CONTRA COSTA COUNTY , ..•s.' ` +�,' ti CLASSIFICATION QUESTIONNAIRE Gerald Barry Assessor Drafting NAME DEPARTMENT DIVISION Office Services Worker II Office Services Worker II Assessor's Office 8-4:30 OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Assigned Hours Time Required Description of Work: 5% COUNTY-WIDE TRAVEL On a monthly basis I travel to cities and meet with their representatives in the conveyance of Assessor's update maps and for the procurement of city building permits for researching purposes, required by the .Residential division of the Assessor' s office. On a scheduled and non-scheduled basis I travel to offices of various cities to obtain documents and packages concerning the operations of various divisions within the Assessor' s office. This county-wide travel , in general , is essential for the timely processing of documents to assure completion of the annual assessment roll . 1% ANNUAL ASSESSMENT NOTIFICATION PROGRAM Annually, I act in 'an official capacity to assure that value notices are delivered to the Post Office in compliance with Assessor' s policy. The purpose of this procedure is to assure to the Assessment Appeals Board that proper delivery of these notices has �been made to county property owners. phis is vital to the assessment appeals process when property owners try to convince the Board that they have never received a notice of their change in assessed value, as required by law. This is done in.conjunction with responsible appraiser assigned to this project. We take delivery of the notice cards from Data Processing and deliver them to Central Services for metering and then further delivery to the Post Office. 3% ANNUAL INVENTORY OF EQUIPMENT I personally inventory all equipment within the Assessor's office on an annual basis as required by government code. I submit this inventory to the Assistant Assessor, Administration for his review. The Assistant Assessor and I follow-up and re-inventory some items when problems occur (missing items, etc. ) . A copy of this inventory is certified by the Assessor and filed with the Auditor-Controller. 6% OTHER 1. I make various oversized prints on a large blueprint machine located in the Assessor's machine room. 2. I maintain various storage areas in an organized manner that permits ready access and quick retrieval of documents as required by Assessor's staff. 3. I deliver county warrants to the Martinez and Concord Post Offices for the deposit of funds so that the Department's mailing permits retain an active status and to assure that adequate amounts are available to cover all postage. These warrants sometimes amount to as much as $10,000. AK 75