HomeMy WebLinkAboutMINUTES - 01051988 - 1.65 1-065
TO BOARD OF SUPERVISORS
FRCIM: PHIL BATCHELOR ,C ntra
County Administrator
DATE: December 9, 1987
SUBJECT: RELIEF OF CASH SHORTAGE IN ACCOUNT OF BAY MUNICIPAL .COURT AND THE SHERIFF'S INMATE
CASH ACCOUNT
SPECIFIC REQUEST S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION:
Authorize relief of cash shortages of $50 in account of Bay Municipal Court and
$1,180.21 in the Sheriff's Inmate cash account as recommended by the County
Auditor-Controller and .District Attorney.
REASONS FOR RECOMMENDATION/BACKGROUND:
Bay Municipal Court
Efforts were made to recover cash.from a shortage occurring on October 13, 1987.
On this date, there was a one-day employee strike resulting in a severe
personnel shortage at Bay Court. Two court employees handled 310 fine
transactions at the' busy traffic counter. At the end of the day, it was
discovered that the cash receipts were $50 short. A thorough review of all the
traffic transactions failed to produce the missing funds. It .was determined
that further recovery attempts would not be justified by the amount of the
shortage.
Sheriff's Department
Over a period of approximately fifteen-months (from January 1986 through March
1987), a ,number of cash shortages occurred in the inmate cash accounts at the
Martinez and Marsh Creek Detention facilities. The Sheriff's Department
investigated the circumstances leading to the shortages and determined that the
missing cash was primarily due to employee errors. In addition to the
Department's own investigation, the Auditor also conducted a review of inmates'
cash records. As a result of these examinations, the Sheriff has taken steps to .
strengthen controls and, procedures related to the handling of inmate cash.
'These changes should result in a reduction in cash shortages in the future.
CONTINUED ON'ATTACHMENT: .YES_ ' . SIGNATURE:
AJ/M NN
XRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION O BOARD COMMITTEE
XAPPROVE - OTHER
SIGNATURE 5 : ✓
ACTION OF BOARD ON _ 'd',4",+PROVED AS REC!3PAMENDED, A .OTHER
VOTE OF SUPERVISORS
I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AMID CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: _ AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: ATTESTED JAN 5 1988
CAO-Justice System Programs
Sheriff-Coroner PHIL BATCHELOR, CLERK OF THE BOARD OF
Bay. Municipal Court SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller ,
BY
DEPUTY
M382/7-83