HomeMy WebLinkAboutMINUTES - 12061988 - 2.9 FILE: 250-8817/A. 1. 1
„BOARD OF SUPERVISORS
FROM: BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICESContra
Costa
DATE: November 29, 1988 CO
*
SUBJECT: APPROVING CONSULTING SERVICES AGREEMENT FOR ARCHITECTURAL SERVICES
FOR FORENSIC SCIENCE FACILITY, MUIR ROAD AT GLACIER DRIVE,
MARTINEZ, FOR SHERIFF-CORONER '(0119-4282; 0928-WH282B)
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION
A. APPROVE a consulting services agreement with McLellan &
Copenhagen, Inc. , Planners and Architects, Cupertino, for
architectural services for the proposed Sheriff-Coroner
Forensic Science Facility on Muir Road at Glacier Drive,
Martinez.
B. AUTHORIZE the Director of General Services to execute the
agreement, with a payment limit of $87,000. 00, and to
issue written authorizations for extra work, provided
that the cumulative total extra cost for all such
authorizations shall not exceed $25, 000.00. The
agreement will be effective September 19, 1988 and will
provide for architectural services through. the Design
Development Phase. In addition, the agreement will
provide the Board an option to extend the architectural
services beyond the Design Development Phase.
II. FINANCIAL IMPACT
Kaiser Foundation Hospitals will reimburse the County for
costs associated with the design and construction of the new
morgue, which will occupy part of the proposed Forensic
Science Facility. The balance of the design and construction
costs will be funded through the Contra Costa County Public
Facilities Corporation.
III. REASONS FOR RECOMMENDATIONS/BACKGROUND
A. The current Sheriff-Coroner' s central morgue facility is
leased from Kaiser Foundation Hospitals. This facility
is on the Kaiser Martinez Medical Center site and
interferes with Kaiser' s ability to continue expansion
and development in a logical manner. Consequently,
Kaiser is willing to pay the costs of relocating the
morgue to another site.
CONTINUED ON ATTACHMENT: .X YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR I
RECOMMENDATION OF BOARD ITTEE
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON DEC 6 1988 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Administrator' s Office, D. Bell ATTESTED DEC 6 1988
Auditor-Controller
PHIL BATCHELOR. CLERK OF THE BOARD OF
General Services Department
Accounting SUPERVISORS AND COUNTY ADMINISTRATOR
Architectural Division
Sheriff-Coroner Department BY
M382/7-83County Counsel 'DEPUTY
Architect (via A.D. )
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B. In addition, the Sheriff needs improved, safe facilities
for elements of the Criminalistics Laboratory Division.
C. To satisfy these needs, a Forensic Science Facility is
proposed on a site owned by the County, in the southeast
corner of the intersection of Muir Road and Glacier
Drive in Martinez, next to the new Sheriff Patrol and
Investigation Building at 1980 Muir Road.
D. This facility will house a new morgue on the first
floor and the Controlled Substances Bureau of the
Criminalistics Laboratory Division on the second floor.
Also, the building will provide unfinished, "shell" space
for future expansion.
E. The proposed facility is a specialized building type,
with complex mechanical systems. The County
Administrator' s Office, Sheriff, General Services
Department and Kaiser wanted to be sure the architect has
successful experience in the design of morgues and
laboratories. The Sheriff visited new morgues and
laboratories in Los Angeles, Santa Clara and Nevada and
referred two architects to the Architectural Selection
Committee. After reviewing statements of qualifications,
the Committee decided to use McLellan and Copenhagen,
Inc. , of Cupertino because ( 1) their design for the new
morgue in Santa Clara County was successful, ( 2 ) they
have extensive experience in laboratory design, ( 3 ) their
references are excellent and ( 4) they are located closer
to the site than any other architectural firm that
specializes in morgues and laboratories.
F. McLellan and Copenhagen, Inc. has a staff of 23
professionals. 17 percent are women; 22 percent are
minorities. Considering the total staff of 34, 32
percent are women and 21 percent are minorities. the
structural engineering subconsultant is an MBE and the
landscape architect subconsultant is a WBE.
G. While the agreement describes terms for full
architectural services, it includes provisions which
limit services to Schematic Design and Design
Development Phases, with an option to extend the services
to subsequent phases under the terms described, after
completion of the Design Development Phase. This
limitation is used to accommodate the County' s expected
cash flow conditions.
H. The County must proceed with this agreement for
architectural services because it does not have
sufficient staff to provide the services.
IV. CONSEQUENCES OF NEGATIVE ACTION
The consequences of negative action will be delay. Delay
will prolong hazards which exist at the existing Controlled
Substance Laboratory, will eliminate Kaiser funding, or cause
substantial penalties for not meeting the terms of a project
schedule set forth in an agreement which is under negotiation
with Kaiser.
25017B11. 14B
RDH:pg
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