HomeMy WebLinkAboutMINUTES - 12061988 - 1.51 i
1-051
TO BOARD OF SUPERVISORS
FROM;
Mark Finucane , Health Services Director C lit
ra
By : Elizabeth A. Spooner , Contracts Administrato VlJlll
DATE; November 22, 1988 C/IJJIC�
Retroactive Payment to Ultrascan
County
SUBJECT;
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I . RECOMMENDED ACTION :
Ratify purchase of services from Ultrascan in excess of the
payment limit of Contract 426-150-3 , effective April 1 , 1988
through September 30 , 19889 and authorize the County
Auditor-Controller to pay the outstanding balance , not to exceed
$4 ,025 for said services .
II . FINANCIAL IMPACT :
The amount of $4 , 025 has been included in the 1988-89 Fiscal
Year expenditure projection for the Hospital Enterprise Fund .
III . REASONS FOR RECOMMENDATIONS/BACKGROUND :
In May 1988 , the County Administrator ' s office approved , and the
Purchasing Agent executed , Contract #26-150-3 with Ultrascan for
ultrasound services for County ' s patients . The original term of
the Contract was April 1 , 1988 through March 31 , 1989 , but the
Contract was terminated effective September 30 , 1988 at the
County ' s request .
During the term of the said Contract , ultrasound services were
requested as needed by County staff and provided by the
Contractor in good faith . However , because of the high patient
census at the Hospital and the increased number of tests
required , the funds encumbered under the contract , $15 ,000 , did
not cover the costs incurred. Because of administrative over-
sight by both the County and Ultrascan , use of the ultrasound
services exceeded the final contract payment limit by $4 ,025 .
The Health Services Department is requesting that the amount due
Ultrasound be paid . This can be accomplished by the Board of
Supervisors ratifying the actions of County employees in
obtaining provision of ultrasound services of a value in excess
of the contract payment limit . This will create a valid obliga-
tion on the part of the County, retroactively authorizing all
payments made by the Auditor-Controller up to now, and
authorizing payment of the balance .
CONTINUED ON ATTACHMENT: _ YES SIGNATURE: ,
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATIN OF BOARD COMMITTEE_
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON _ 6 1988
APPROVED AS RECOMMENDED - OTHER
VOTE OF SUPERVISORS
(O1./ I HEREBY CERTIFY THAT THIS IS A TRUE
UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN 4
AYES: - NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: Health Services (Contracts) ATTESTED DEC 6 1988
.__...
Auditor-Controller (ACC011ntS Payable) PHIL BATCHELOR, CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83 BY-�
- DEPUTY