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HomeMy WebLinkAboutMINUTES - 12201988 - IO.2 To. ' BOARD OF SUPERVISORS I . 0. 2 FROM; INTERNAL OPERATIONS COMMITTEE Cwtra knama., December 12, 1988 Cx)st-a DATE' @ CO^ SUBJECT: BYRON FIRE PROTECTION DISTRICT SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AM JUSTIFICATION RECOMMENDATIONS: 1 . Approve the attached report from East Diablo Fire Protection District Chief Paul Hein regarding the use of the water tank at the Byron School by the fire district in case of a fire. 2. Direct the County Administrator and Purchasing Agent, prior to transferring any major piece of fire district equipment or declaring such, equipment surplus, to insure that the appropriate Fire Commission has reviewed and approved the transfer of the equipment or the declaration that the equipment is , surplus and that this approval is evidenced by the fact that the Commission' s minutes approving the transfer or disposal of the equipment are attached to the surplus equipment transfer documents. 3 . Remove as a referral to our Committee the July 19, 1988. referral on this subject. BACKGROUND: Our Committee made a status report to the Board of Supervisors on this subject November 1, 1988, at which time the Board directed that several additional actions be taken by staff. The attached reports were filed with our Committee on December 12, 1988. We believe that Chief Hein' s report and the report from the County Administrator' s Office successfully resolve the issues which were raised regarding the Byron Fire Protection District and that this item can now be removed as a referral to our Committee with the approval of the above recommendations. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR X RECOMMENDATION OF BOARD COMMITTEE X APPROVE OTHER SIGNATUREI S I: Sunne W. McPeak Tom Torlakson ACTION OF BOARD ON December 20-, 1988 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS {ABSENT IV AND CORRECT COPY OF AN ACTION TAKEN AYES' NOESI. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: County Administrator ATTESTED . odz-Ct.�r7ZZAl ?61 /P-rg Terry McGraw, Management Analyst Chief Paul Hein, East Diablo FD PHIL BATCHELOR, CLERK OF THE BOARD OF Chief Nick Papadakos, Byron FPD SUPERVISORS AND COUNTY ADMINISTRATOR Board of Commissioners, Byron FPD Discovery Bay Homeowners' Association M382/7-83 BY---- DEPUTY OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California Internal Operations Committee December 7 , 1988 To: Supervisor Sunne McPeak Date: Supervisor Tom Torlakson Phil Batchelor, ISSUES RELATING TO THE BYRON From: County Administrator ubject: FIRE PROTECTION DISTRICT By: Terrence J. McGraw RECOMMENDATIONS: 1. Approve the attached report from Chief Paul Hein, East Diablo Fire Protection District prepared in conjunction with Chief Nick Papadakos, Byron Fire Protection District, regarding a water tank on the Byron School grounds. 2. Approve the report of the County Administrator regarding procedures for the disposal of surplus fire district equipment. BACKGROUND/REASONS FOR RECOMMENDATIONS: On November 1, 1988, the Board of Supervisors approved several recommendations from your Committee regarding the Byron Fire Protection District. Among those several issues were the two matters discussed in the above recommendations. The issue involving a water tank for fire fighting purposes at the Byron School discussed in the report from Chief Hein is the result of discussions about the need for a water supply on the school site. In a previous report from Chief Hein, it was proposed that a 5, 000 gallon tank be installed on the school grounds for fire fighting purposes. The school currently has a 1, 400 gallon tank connected to its pressurized well system that is available for fire fighting purposes. Chief Hein and Chief Papadakos met with Ms. Hemilhock, Superintendent, Byron School, to discuss the feasibility of installing a larger water tank on the school grounds. The chiefs and Ms. Hemilhock agreed that there was not a suitable location for the placement of an additional water tank that would be accessible to fire vehicles. All the locations that would provide access to fire trucks are currently used for other purposes such as the playground and parking areas. The current 1,400 gallon tank is accessible to fire vehicles and can be used to augment the water supply of the various fire district vehicles that would respond to a fire at the school. PPP- Internal Operations Committee -2- December 7 , 1988 The second recommendation dealing with the policy regarding the disposal of surplus fire equipment stems from complaints about the transfer of a 1966 water tanker from the Byron Fire Protection District to the East Diablo Fire Protection District. Complainants alleged that the transfer of the water truck was made without the approval and knowledge of the Byron Fire Commission. Accordingly, your Committee requested a report on this issue, including recommendations to insure that fire commissions are aware of such transfers. The current procedure for the disposition of surplus fire district equipment requires that the district disposing of such equipment contact the other fire districts of the County to determine if the surplus item can be used by some other district. Items not needed by any other district are then disposed of through the Purchasing Division of the General Services Department. The Purchasing Division complies a list of all surplus equipment which is submitted to the Board of Supervisors for authorization to dispose of the surplus items. The current surplus equipment disposal procedure does not require the approval of the fire commissions. However, in most cases, equipment has become surplus because of being replaced by new equipment. The acquisition of new equipment through the budget process involves the review and approval of the commissions. Accordingly, in approving the acquisition of new equipment, the commissions indirectly approve the disposal of the old equipment being replaced. Since the transfer of the tanker from Byron to East Diablo was not the result of the acquisition of a new vehicle, the Commission may not have been involved in the transfer process. Equipment transfers require the submittal of transfer authorization request forms to the County Administrator for approval. In order to assure that the fire commissions are involved in the disposition of equipment, it is recommended that surplus equipment transfer documents be accompanied by a copy of the fire commission' s minutes authorizing the disposal of surplus equipment and that the County Administrator verify that the fire commissioners are aware of the disposal of the equipment. TJM:gm Attachment cc: County Administrator County Fire Protection Districts Board of Commissioners, Byron Fire Protection District Discovery Bay Homeowners Association Superintendent, Byron School District Byron Chamber of Commerce Irv- 7UEAST DIABLO Fire Protection District 745 First Street Post Office Box 340 Paul Hein Brentwood, CA 94513 Fire Chief (415) 634-3400 TO: Terrence McGraw From: Paul Hein, Fire Chief East Diablo F' Subject: On site water supply, Byron School Date: November 22, 1988 ---------------------------------------------------------- ---------------------------------------------------------- On November 22, 1988, Chief Papadakos and myself met with Mrs. Himelhoch, the Principal of the Byron School, to discuss the possibility of placing a large water tank on the campus of Byron School. The purpose of this tank would be to have an on site water supply for fire fighting. After surveying the campus and looking at several options, we felt that there is not a suitable location at the school to place a tank. The tank would have to be located in such a manner, that the fire fighting equipment could make access to the tank. This would require placing the tank in the front of the school and would take up play ground space and/or the drive way space which is used by the school busses for loading and unloading of students. Neither of„the options were acceptable to Ms. Himelhoch. A third option, would be to use the schools fourteen hundred gallon pressure tank, which is located next to the driveway, on the west side. of the campus. The location of the existing tank is such, that an engine company could park within twenty feet to take on water or supply lines could be laid to the front of the school for fire operations.This third option was quite acceptable to Ms. Himelhoch. My investigation into this matter has found that, by changing the existing 1 1/2” valve to a 2 1/2" valve with a fire district fitting on it at a cost of approximately one hundred dollars the existing shortage of water supply for fire fighting would be solved. I also recommend that the automatic aid agreement between East Diablo Fire and Byron fire should continue. Ms. Himelhoch has indicated that she will be presenting this proposal to the school board at their December meeting. FILE: QA(IOBYRON1.188