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Home My WebLink AboutMINUTES - 12201988 - 2.4 F + � t104 To` • BOARD OF SUPERVISORS FROM: James A. Rydingsword, County Welfare Director Contra Costa DATE: December 14 , 1988 County SUBJECT: APPROVAL OF ADDITIONAL POSITIONS FOR SOCIAL SERVICE DEPARTMENT SPECIFIC REOUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION REQUEST from County Welfare Director to add forty-five positions , cancel two existing positions and increase hours for one existing position for the Social Service Department. Of the total additional forty five positions , thirty-three are required to accelerate the implementation of this County' s GAIN program to accommodate projected increased referrals . The remaining twelve additional positions include six Eligibility Work Specialists and three Clerks-Experienced Level required- to meet increased Intake workload demands in both categorical assistance and general assistance at the Antioch, Martinez and Richmond district offices . The three remaining additional positions are two Senior Clerks to serve as unit clerks for newly created Children Service units at the Antioch and Richmond offices and one Clerk-Experienced Level to serve as unit. clerk for a newly created Eligibility unit at the Antioch Distrcit Office . In order to offset the costs of these additional clerical positions, this Department requests the cancellation of two existing positions . In addition, due to increased workload and to accommodate an employee ' s request, this Department requests an increase in hours from a 32/40 Senior Clerk position to 40/40 in the Central Personnel Division. FINANCIAL IMPACT The thirty-three additional positions for the GAIN program will not result in any increased County costs since GAIN is 100% federal/state funded. The additional Eligibility Work Specialist, clerical positions and increase in hours of one existing clerical position will result in an additional $91 , 482 for this fiscal year. This $91 , 842 figure includes cost savings from the cancellation of two existing positions . The additional Eligibility Work specialist and clerical positions are reCLired to meet increased workload experienced during this CONTINUED ON ATTAC ENT: YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATORRECOMMENDA ION OF BOARD COM ITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON December 20 , 1988 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT IV ) AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOXIZD ABSENT: ABSTAIN: OF :�;PERVISORS ON THE DATE SHOWN. Auditor-Controller cc: County Administrator ATTESTED December 20, __1988 Personnel Department PHIL BATCHELOR. CLERK OF THE BOARD OF Social Services Department UPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY- ,DEPUTY fiscal year and funding to accommodate increased workload was not included in this Department ' s approved 1988-89 budget. In addition, the County Administrator' s office has advised that no supplemental appropriation is available. Therefore, this Department is required and prepared to make the necessary reductions in other program areas in order to fund these additional costs . The major portion of this, approximately $78,000, will be financed through savings in services and supplies . The remaining balance is achieved due to the delayed implementation of the Family Preservation Program. BACKGROUND Over the past two months this Department has submitted five separate personnel requests . At the request of the County Administrator' s Office, this action combines all the requests . This Department requested a total of thirty-three additional positions for the GAIN program. The positions are: twenty Social workers , four Social Service Program Assistants , four Clerks-Experienced Level, four Social Work Supervisor I ' s and one Division Manager. These positions are required to accelerate the implementation of this County' s GAIN program which is 100% state/federal funded. The additional positions are required to accommodate the projected increased GAIN referrals . This Department requested additional Eligibility Work Specialist, clerical positions, and an increase in hours for an existing position in Central Personnel . An additional six Eligibility Work Specialists and three clerical positions are required in order to meet increased Intake workload demands at the Department' s district offices located at Antioch, Martinez and Richmond. The increased workload in both categorical assistance (AFDC, Medi-Cal, Food Stamps ) and General Assistance is due not only to increased applications , but also due to the implementation of new state mandated regulations such as the Homeless Assistance Program, Immediate Need and Expedited Services . These additional work duties and increased applications have resulted in a backlog of a large number of intake applications . This Department also requested the addition of two Clerk-Senior Level positions in order to serve as unit clerks for two newly created Children Service units, one each at our Antioch and Richmond District offices . The new units are a result of fifteen social Casework Specialist II positions for provision of children protective services approved by your Board on August 2 , 1988 . In addition, due to increased eligibility workload, an additional Income Maintenance unit was created at the Antioch District Office and this Department requires an additional Clerk-Experienced Level position for this . In order to offset the costs of these additional clerical positions , this Department requested the cancellation of two existing clerical positions . The final personnel action requested by this department is the increase in hours for Clerk-Senior Level position #1076 from 32/40 to 40/40 . This is to accommodate the employees request and to meet increased workload in the Department Personnel Division. CONSEQUENCES OF NEGATIVE ACTION If the GAIN personnel requests are not approved, this Department cannot accommodate increased GAIN referrals nor realize the state/federal revenues for GAIN. If the requested Eligibility and clerical positions are not approved, this Department cannot process public assistance applications in a timely manner. This may result in the loss of state/federal reimbursement. If the unit clerk positions are not approved, two Children Service units and one Eligibility unit will not have any clerical support. This would result in documents not being processed and deadlines not met. If the increase in hours for the Clerk Senior Level positions is not approved, this Department cannot accommodate an employee' s request nor respond to additional workload in the Personnel Division. boardord. frm disk 18 cc 1 ITION ADJUMST REST ila. 000, ' z".004" .Oath. 11 9/88 Dept e 4b e l eportment -social serviae . dudbet unit 'No. soo_ Org. No. .5105 Agency No. 53 on Requested: Increase hours of Cle*k-Sen or level Fositi�#�07F� fmn _ 32/40 to 40/40. Opos!d EffecL ve ate: 89 rplain -why adjustment Is 'reefed: o ' n - lassification Questionnaire attached: Ya [] ib 13 Minted cost of adjustment: 275 Cost is within department's budget: Yee lb El AA41 . if art within budget, use reverse side to explain how costs are to_be. fuadrlOg '54 5 Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or coanients. - 38 L He& rrsonnel Department Recommendation Date: Increase hours of Clerk - Senior Level position #1076, Salary Level XB 1347 (1663-2123) from 32/40 to 40/40. Wend Resolution 71/17 establishing positions and resolutions allocating classes to the isic/Exempt Salary Schedule, as described above. °festive: p day following board action. 2, o Date or rector of Persohl wnty Administrator Recommendation Date: /p VApprove Recommendation of;Director of Personnf1 O Disapprove Recomi a -dot ion .of .Director.of Personnel ` t' �s tW43 Other: F: s�'L-�')i.__..�.,.0.Vit- '�- - -r -�ip:,t.�..• ,.ia-. _ .. or y Administra lard of Supervisors Action DEC 2 0 Phil Batchelor, Clerk of the Board of Uustment APPROVE DAM61301WOn Supervisors and County Administrator �tP. DEC 2 0-1988 by: .000,0001000. • ITipl ADJIlSTlEMT RMKST Na. 1 • 22 88 i Social se�vlce Dept. epartment fudge! Unit 'Mo. _ Org: No. 5400 Agency No. 53 'ct i on Reques ted: Add ane (40/40) Clerk-FA33ereinoed I�vel ncsi rm - _ Proposed Effective ate: Day after Boa= awrov. xplain why adjustment is •neded: see mea'o - to provide clexical support al :Eor a newly creatd inUke eligMilityunit lassification Questionnaire attached: Yes D .No ® . stimated cost of adjustment: s 11,640' Cost is within department's budget: Yes ® No [3 If not within budget, use reverse side to explain how costs a7;Z&nt « Department must initiate aecessary appropriation adjustment. Use additional sheets for further explanations or comments. Read ersonnel Department Recommendation Date: Add one 40/40 Clerk - Experienced Level position, Salary Level C5 1190 (1478-1797) . send Resolution 71/17 establishing positions and.resolutions allocating classes to the isic/Exempt Salary Schedule, as described above. 'festive: ® day following Board action. D Date or rector of Perso unty Administrator Recommendation - �Approve Recomiendation of.Director of Personnel Date: /� 7 O Disapprove Recom endation .of .Director of Personnel ` _ ti: : y -_rZA - :O Other: � - - ��=-> +#sem: = � . . .T�-ZAP7. - n stra Ord of Supervisors Action DEC 2 0 1988Phil Batchelor, Clerk of the Board of Justlent APPROVED on supervisors an"C%,iltyAdmin:strator t!: DEC 2-01988 �'�•; • ' �- . � . . .. :liDSIT�OM ADJtdST1EIR n , • . . • Na. d apartment £w6r.3a2 service t;tiQ#iFiN4?1 500 _ Org' 06D 5105. Agency No. S3 ;tion Requested: Acid s' 4 4 - i -pos1 ergs adjustment is oeedtd. 1 Proposed rav cplain whya • To meet intake workload Board approval • lossificat•ion Questionnaire attached: Yes D .Mo [a Masted cost of adjustment: S $77,970 N96- Cost is within department's budget: Te%Q No E3 If cot within budget, use reverse side to explain how costs are to_be, f 4 Department must initiate eecessary appropriation adjustment. Use additional sheets for further explanations or comments. 38 ni Head ersonnel Department Recommendation Date: Add six 40/40 Eligibility Work Specialist positions, Salary Level C5 1413 (1866-2268) ; add three Clerk-Experienced Level positions, Salary Level C5 1180 (1478-1797) . mend Resolution 71/17 establishing positions and resolutions allocating classes to the esic/Exempt Salary Schedule, as described above. rfective: go day following Board action. D Date or recto O erson ounty Administrator Recommendation /IS- Date: � � /too d;*'_.prove RecoamwWat ion of.Director of Personnel 0 Disapprove Recommendation of .Director.of Personnel Other. . . or y Administral oard of Supervisors Action DECPhil Pa'che:or, Clerk of the Board of djustment APPROYEDf i_on � $� Supervisors and CountyAdmWistratot at@: DEC 2 0 1988 By: . ITIOM ADJtI MMI RE&CST.00,000 Ila. • y.: ._ ].2,/12/88 00,1 fail:. . boot 0go.ltT�D =� - � No. 5200 ncy No. 53 ItparU*nt social Service •udge Iln Oro ._. Add 2 (40/40) Clerk-Senior L 'A I�I cancel 1 Supervising ICtion Requested. - Clerk position . and .1 Clerk txperienced Level msitim 01095 I Pno—posed Ef feCt i ve ate: Day after • Boa F-d approv Xplain why. adjustment 1s Deeded: See attached mem ' :laffifiCat•ion Questionnaire attached: Yes Q .Ib :stimated Cost Of adjustnt: s - 882 we Qoft is within department's budget: res ft if wt within budget, use reverse side to explain how Costs are to f Department must initiate necessary appropriation adjustment. 38 Use additional sheets for further explanations or comments. - nt Nead 'ersonnel Department Recommendation Date: % Add two 40/40 Clerk- Senior Level positions, Salary Level XB 1347 (1663-2123); cancel :one 40/40 Supervising Clerk position #10 , Salary Level XB 1512 (1962-2504) ; cancel one 40/40 Clerk - Experienced Level position #1095, Salary Level C5 1180 ,(1478-1797) . Imend Resolution 71/17 establishing positions and resolutions allocating classes to the lasic/Exe+mpt Salary Schedule, as described above. affective: 0 day following Board action. tC O Bite or rector o erson :ounty Administrator Recommendation /tdz Date: IZ- 9 . Approve Recommendation of:Director of Personnel r O Disapprove Reco mmendatq i�oyny;hof .Director.of Personnel ` OOther s -4 �3r.Mi3 Afor) .Counfy Aftinistre bard of Supervisors Action Phil Batchelor, Mrk of the Board of ►djustment APPROVEN on QFC 2 0 1988 Supervisors and County Administrator ►ate- DEC 2 0-1988 ey: - 1�• '.170SITION ADJUST V RETEST Na. 0 - Datl:11` 30/88 Dept.�164 . Dopers epartment .Socfal service Budget PSM .12LU—B80re No.. }eG.— Agency No. S3 Ction Requested: A D twenty (40/40) Social Worker positions, four Social .Service Programcial Service fdn do Division. .• Opos!d Effect ve ate:Dav after Board approval Kpiain why adjustment is -needed:To accelerate implementation of state mandated GAIN program lassification Questionnaire attached: Yes D ib ® . itimated cost of adjustment: Cost is within department's budget: Yes(] No [3 (100% state/federal funding) _ If not within budget, use reverse side to explain liow costs are to_be. fuvdgg. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. ' 38' . nt ,rsonnel Department Recommendation Date: Add twenty 40/40 Social Worker positions, Salary Level C5 1608 (2268-2756) ; four Social Service Program Assistant positions, Salary Level C5 1487 (2009-2442) ; four 40/40 Clerk Experienced Level positions, Salary Level C5 1180 (1478-1797) ; four 40/40 Social Work Supervisor I positions, Salary Level C5 1749 (2611-3173) ; one 40/40 Social Service Division Manager position, Salary Level C5 1993 (3332-4050) . lend Resolution 71/17 establishing positions and resolutions allocating classes to the sic/Exempt Salary Schedule, as described above. 'fective: day following Board action. 0 Date or rector of Personj ,unty Administrator Recommendation hn ,; • v R Date:t"Appro a Recommendation of.Director Director of Personne 1 O Disapprove Recommendation . yo.Z.:f Director.of Personnel ' O Other ' _- - - . �•.�.. ,1Ftt.c.•;.....i.' - -T-:'.%► = :`'lis : cA,.. - .,;, stra srd Of Supervisors Action DEC 2 O 1988 -Phil Batchelor, Clerk of the Board of iustment APPROVE n SupervOls and CountyAdminisirator te: DEC 2o- 1986 Bv: ZA -sa