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Home My WebLink AboutMINUTES - 12201988 - 2.2 2., -002 � - ?e IV TO BOARD OF SUPERVISORS FROM Phil Batchelor, C,l�,,��}tra County Administrator CWIa DATE: December 20, 1988 COJ* SUBJECT: EVALUATION OF NEED FOR INCREASED STAFFING IN THE COMMUNITY DEVELOPMENT DEPARTMENT SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION• Accept report from the County Administrator on the evaluation of the need for additional staffing in the Community Development Department as requested by Supervisor Torlakson. Cancel one vacant unfunded Director of Planning position and abandon the class of Director of Planning and add one Accountant I and downgrade one Principal Planner position to Planner. BACKGROUND: On October 4, 1988 , at the request of Supervisor Torlakson, the Board referred to the County Administrator a request to examine the need for increased staffing in the Public Works, Community Development and Building Inspection Departments. What follows is the final response to the request to evaluate the staffing issue on behalf of the Community Development and Building Inspection Department. As you are aware, the County Administrator' s Office addressed the staffing issue on behalf of Public Works on October 24 , 1988 . Building Inspection does not have a need ' to increase staff as the department handles the workload in a timely manner. They currently have one vacant position and are in the process of filling that position. Community Development currently has two vacant Planner positions in Current Planning and two vacant Senior Transportation Planner positions. However, in October, the department requested to have a new list for both the Transportation Planner and Planner I established and are well within the hiring process. It is anticipated that at least three of these positions will be filled by mid January. Though the department may have experienced some heavy workload due to these vacancies, the department made adjustments by shifting staff so that the application process is managed in a timely manner. Therefore, after evaluating the need for additional staffing in the Current Planning Division of Community Development, we are pleased to report that there is not a need for additional staffing in this area at this time. CONTINUED ON ATTACHMENT: X YES SIGNATURE: )/I;//l//V 1� ✓ O . RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): II�� ((]]o ACTION OF BOARD ON December 20 ,, 19 8 8 APPROVED AS RECOMMENDED �_ OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT IV AND CORRECT COPY OF AN ACTION TAKEN AYES; NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: Auditor-Controller ATTESTED December 20 , 1988 County Administrator PHIL BATCHELOR, CLERK OF THE BOARD OF Community Development .Department SUPERVISORS AND COUNTY ADMINISTRATOR Personnel BY ,DEPUTY M382/7-83 While reviewing the need for additional staffing, it has been identified that there is a need for one Planner I in the Redevelopment Agency due to the increase scope of work in the three Redevelopment Agency project areas . (Pleasant Hill, North Richmond and West Pittsburg as well as the 'survey study area of Oakley) . Therefore, the department has processed a personnel request to downgrade one funded Principal Planner position to Planner I to assist in this area. In addition, a need for an accountant in the Administration Division to assist in the establishment and control monitoring of six County budget units, four agency budget units and ten County Service Area budgets have been identified. The department is canceling a vacant unfunded Director of Planning position and abandoning the class of Director of Planning and adding one Accountant I position to assist in this area. The Personnel adjustment requests for these positions are attached. Revenue from the bond program will support the Redevelopment Planner position and salary savings from vacancies will support the Accountant position for the remainder of this fiscal year. The anticipated construction permit fees will offset the Accountant position for 1989-90. The Department is experiencing a shortage in clerical staffing due to three ( 3 ) Permanent clerical long-term disability leaves. Therefore, an increase in the workload in Redevelopment, Advanced Planning and Solid Waste will be covered by contracted temporary help until the return of the absent employees. The Department does not anticipate a budget problem, however, the County Administrator will continue to monitor the staffing shortage in this area. As indicated on December 5 , 1988 , there appear to be a need for additional staff to work with the "Export Committee" of elected officials to assist in completing the negotiations with other counties for export of Contra Costa County' s waste. It has been determined by the department that a Principal Planner in the Environmental Division will staff the "Export Committee" . Finally, this serves to complete the request to examine the need for additional staff on behalf of the Community Development and Building Inspection Department. r)� POSITION ADJUSTMENT REQUEST ti Q No. / pC;'S : ,�1. Date: 9L1/2CifRR �3//' J Dept. No./ OL 0357 �� rpe�f,T0357 Copers 20, Department Community Development Budget Unit No. 4rty L, Agency No. Action Requested: Downgrade Principal Planner, position#47, to Planner I. Proposed Effective Date: A,Spp Explain why adjustment i; needed: T@prg$grly reflect tha workload classification required for tha ob. Classification Questionnaire attached: Yes [] No Estimated cost of adjustment: $ 35,100. Cost is within department's budget: Yes No If not within budget, use reverse side to explain how costs are to be unded. Department must initiate necessary appropriation adjustment. i Use additional sheets for further explanations or comments. - See attached memo on Personnel requirements for epartment Head Personnel Department Recommendation Date: November 1, 1988 Cancel vacant Principal Planner (5AHC) position #47 at salary level TJ-1835 ($3301- $4550) ; add one position of Planner I (5AWA) at salary level C5-1444 ($1925-2340) . 4mend Resolution 71/17 establishing positions and resolutions allocating classes to the 3asic/Exempt Salary Schedule, as described above. _ffective: day following Board action. November 1, 1988 Date forDirect Personnel :ounty Administrator Recommendation Date: Approve Recommendation of Director of Personnel Disapprove Recommendation of Director of Personnel Other: or County Administrator (� Board of Supervisors Action DEC 2-0 1988 Phil Batchelor, Clerk of the Board of Idjustment APPROVED/DISAPPROVED on Superviso s and C my Administrator late: DEC 2 0 1988 By: 1PPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. l/ It POSITION ADJUSTMENT REQUEST '`� 00,011,No. Date: X26/88 Dept. No./ pOCT Copers , Department Conmmity Deyelsapmnt Budget Unit No. 0� 11*0 0357 Agency No-20 Action Requested: Abandon the class of Director of Planning and establish_ the class of Ac ofmttntT using_DQsi tion number 35 as a remaining vacancy. Proposed Effective Date:ASAP Explain why adjustment ij needed: The adjustment is necessary to properlyreflect the Department classification and rofessional needs. An Accountant I position is needed to process additional workload and maintain'an increasing y more comp ex recon - eepin system. Classification Questionnaire attached: Yes [[ NoV. Estimated cost of adjustment: (1 -� � ,��; 'r� $ Cost is within department's budget: Yes D No 0 17 If If not within budget, use reverse side to explain how costs are to be f ndedsee attached mem Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. _--- for Department Head Personnel Department Recommendation Date: ,November 1.1988 Cancel vacant Director of Planning (5AAA) C5-2317 ($4605-5599) , postion #035; abandon class of Director of Planning. Add one position of Accountant I (SAWA) C5-1515 ($2066-2512) . Upend Resolution 71/17 establishing positions and resolutions allocating classes to the casic/Exempt Salary Schedule, as described above. affective: day following Board action, November 1, 1988 �- Date for Director ersonnel ;ounty Administrator Recommendation Date: pprove Recommendation of Director of Personnel _ Disapprove Recommendation of Director of Personnel Other: '4 (foff County Administrator aard of Supervisors Action DEC 2 0 1988 Phil Batchelor, Clerk of the Board of Jjustment APPROVED/DISAPPROVED on Supervisors ar,4C u y Administrator ate: DEC 2 0 1988 By: rll 3PROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. inn MIDI 91AK,