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HomeMy WebLinkAboutMINUTES - 12131988 - 2.1 •-. BOARD OF SUPERVISORS FROM: Phil Batchelor wtra County Administrator C )sta DATE: December 5, 1988 CW* SUBJECT: Analysis of Advisory Boards, Committees, and / Commissions that have been Created or Reorganized Since July 1,1983 SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1 . Acknowledge receipt of the report from the County Administrator ' listing advisory boards, committees and commissions which have been created by the Board of Supervisors in the past five years.. 2 . Consider whether to refer the report of the County Administrator to a Board Committee for further analysis and recommendations to the Board of Supervisors. BACKGROUND: Supervisor Powers asked for a report on all advisory boards, committees and commissions which have been created by the Board . of Supervisors in the past five years. The data requested included the sunset date of each Committee, the cost of staff time and other expenditures on behalf of the Committee, and whether a report to the Board of Supervisors has been made by the Committee or is expected. To identify all such advisory Boards, Committees and Commissions, a survey was made of the Clerk of the Board' s "Maddy Book" which lists all advisory,I boards, committees and commissions, when they were created, the members, and other pertinent information. A survey sheet was sent to the county department that staffs the committee with a request for specific information. ' A sample of the survey form is attached. Departments were requested to identify any additional committees which may not have been included in the "Maddy Book" but met the criteria identified above. Several additional groups were identified in this way. A summary of the results of the survey is attached. The report lists some 61 advisory boards, committees and commissions which have been created in the past five years. Most such groups do not have a sunset date established and most have not filed any kind of report with the Board of Supervisors indicating what they have accomplished. In some cases, groups are inactive, but have never been abolished. In other cases, the CONTINUED ON ATTACHMENT: _X_ YES SIGNATURE: I ,Z X RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE X APPROVE OTHER S 1 GNATURE(S 1•//,;&� 4 &� ACTION OF BOARD ON December 13, 1988 APPROVED AS RECOMMENDED X OTHER REFERRED to the 1989 Internal Operations Committee. VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT �" AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: County Administrator ATTESTED /J /98� Clerk of the Board County Counsel PHIL BATCHELOR, CLERK OF THE BOARD OF Selected Department Heads Via CAO) SUPERVISORS AND COUNTY ADMINISTRATOR M382/7-83 BY_ ,ea ,DEPUTY Page 2 group' s sunset date has come and gone, but the group is still carried by the Clerk of the Board as an active group because no action was taken to specifically abolish the group. The Board may wish to . consider forwarding this report to . an appropriate Board Committee with the request that the Committee meet with staff to these groups and determine whether a sunset date should be established, whether a report from the group should be requested and, in some cases, whether the group should be abolished since it has completed its assigned task. i it ,i ANALYSIS OF ADVISORY BOARDS, COMMITTEES AND COMMISSIONS CREATED BY THE BOARD OF SUPERVISORS SINCE JULY 1, 1983 Name of Committee: Adult Day Health Planning Council Date Created: August 1, 1978; Reorganized December 15, 1987 Sunset Date: None Cost of Staff & Other Items: $3118. 00 Report to Board: None Other Comments: Report has been made to the Social Service Department. Council is mandated by State law. Name of Committee: Advisory Committee on the Employment and Economic Status of Women Date Created: August 28, 1984 ; Reorganized July 12 , 1988 Sunset Date: Yes - February 28, 1989 Cost of Staff & Other Items: $24, 320. 00 Report to Board: Yes - March 10, 1986 Other Comments: Half of expenses are federally funded by PIC Name of Committee: Agricultural Resources Advisory Committee Date Created: April 15, 1986 Sunset Date: None Cost of Staff & Other Items: $870 . 00 Report to Board: None Name of Committee: Aviation Advisory Committee Date Created: December 15, 1977; Reorganized December 15 , 1987 Sunset Date: None Cost of Staff & Other Items: $20,580. 00 Report to Board: Yes - Frequent reports on various subjects Name of Committee: Benicia Bridge Ad Hoc Committee Date Created: Prior to 1988 Sunset Date: None Cost of Staff & Other Items: $980. 00 Report to Board: Yes - Various times in 1986, 1987, 1988 Page 2 Name of Committee: Bethel Island Specific Plan Advisory Committee Date Created: January 17, 1984 Sunset Date: None Cost of Staff & Other Items: $13 , 500. 00 Report to Board: Pending - Report will be made to the Board on a specific plan. Name of Committee: Blue Ribbon Task Force on Landfill Siting Date Created: January 6, 1987 Sunset Date: Yes - June 30, 1987 Cost of Staff & Other Items: $26, 250 for 6-month period Report to Board: Yes - July 21, 1987 Other Comments: Should group be abolished or new sunset date set? Name of Committee: Contra Costa Delta Highway Joint Powers Financing Authority Date Created: June 7, 1988 Sunset Date: Yes - 1994 Cost of Staff & Other Items: $19, 420. 00 Report to Board: Yes - May 24, 1988 ; June 7, 1988 Name of Committee: County Connection Transit Authority Citizens Advisory Board Date Created: November 20, 1986 Sunset Date: None Cost of Staff & Other Items: None Report to Board: Yes - Usually during transit ridership week Other Comments: This is a Transit Authority Board to which the Board of Supervisors makes two appointments. Name of Committee: County Service Area M-17 Advisory Committee Date Created: February 15, 1972; Reorganized February 5, 1985 Sunset Date: None Cost of Staff & Other Items $9, 660. 00 Report to Board: None Page 3 Name of Committee: County Service Area P-1 Advisory Committee Date Created: April 1, 1958; Reorganized June 17, 1986 Sunset Date: None Cost of Staff & Other Items: $4,830 . 00 Report to Board: None Name of Committee: County Service Area R-7 Zone A Advisory Committee Date Created: April 24, 1984 Sunset Date: None Cost of Staff & Other Items: $1,930 . 00 Report to Board: None Name of Committee: County Service Area R-7 Zone B Advisory Committee Date Created: April 24, 1984; Reorganized January 29, 1985 Sunset Date: None Cost of Staff & Other Items: None Report to Board: None Other Comments: No longer County responsibility. Now belongs to the City of San Ramon and should no longer be considered a County committee Name of Committee: County Service Area R-10 Advisory Committee Date Created: April 26, 1988 Sunset Date: None Cost of Staff & Other Items: $4,830 . 00 Report to Board: None Name of Committee: County Transportation Committee Date Created: January 1987 Sunset Date: None Cost of Staff & Other Items: $42,130 . 00 Report to Board: Yes - Frequent reports are made to the Board of Supervisors Page 4 Name of Committee: CSU Campus Planning Task Force Date Created: March 8, 1988 Sunset Date: None Cost of Staff & Other Items: $970. 00 Report to Board: Yes - March 8, 1988; June 21, 1988; June 25, 1988 Name of Committee: East County Corridor Steering Committee and Technical Advisory Committee Date Created: April 28, 1987 Sunset Date To expire 60 days after completion of Phase I activities and after all pay- ments or reimbursements are made. Cost of Staff & Other Items: $44,200 . 00 annually Report to Board: Yes - April 19, 1988 Name of Committee: East County Regional Planning Commission Date Created: June 10, 1986 Sunset Date: Yes - 1992 Cost of Staff & Other Items: $41,800. 00 Report to Board: Yes - In the form of routine recommendations to the Board of Supervisors on planning matters. Name of Committee: East County Road Fee Area Advisory Committee Date Created: December 10, 1985; Reorganized September 29, 1987 Sunset Date: None Cost of Staff & Other Items: $1000. 00 annually Report to Board: None Name of Committee: East Diablo Fire Protection District Board of Fire Commissioners Date Created: February 4, 1986 Sunset Date: None Cost of Staff & Other Items: $822. 00 annually Report to Board: None Name of Committee: E1 Sobrante Traffic Advisory Committee Date Created: December 10, 1985; Reorganized September 29, 1987 Sunset Date: None Cost of Staff & Other Items: $5,750. 00 annually Report to. Board: Pending - February 28, 1989 Page 5 Name of Committee: Emergency Medical Care Committee Date Created: September 10, 1980; Reorganized May 21, 1985 Sunset Date: None Cost of Staff & Other Items $4800 . 00 Report to Board: Yes - Annual report is made to the Board of Supervisors. Most recent report was April 20, 1988 . Name of Committee: Flood Control District Zone 2 Advisory Board - Kellogg Creek Date Created: Reinstituted July 15 , 1986 Sunset Date: None Report to Board: None Name of Committee: General Plan Review Citizens Advisory Committee Date Created: March 25, 1988 Sunset Date: None Cost of Staff & Other Items: $163, 930. 00 Report to Board: Pending - January 1989 Name of Committee: Hazardous Materials Commission Date Created: October 14, 1986 Sunset Date: None Cost of Staff & Other Items: $28,500 .00 annually Report to Board: Yes - Frequent responses to issues referred to the Commission by the Board of Supervisors. Other Comments: Funding for the current fiscal year comes from a State grant related to the preparation of the Hazardous Waste Management Plan. Funding is currently scheduled to end June 30, 1989. Name of Committee: Hospital Oversight Committee Date Created: January 20, 1987 Sunset Date: None Cost of Staff & Other Items: Negligible Report to Board: Pending completion of work by consulting firm. Page 6 Name of Committee: Housing & Community Development Advisory Committee Date Created: July 31, 1984 Sunset Date: None Cost of Staff & Other Items $77,200 . 00 Report to Board: None Name of Committee: Human Relations Committee Date Created: September 16, 1986; Reorganized April 5, 1988 Sunset Date: None Cost of Staff & Other Items: $2818 plus benefits Report to Board: Yes - In preparation of work plan and periodically since. Name of Committee: I-80 Corridor Systems Study, MTC ) I-80 Corridor Study, Sac Council of ) Governments Date Created: Activated September 1988 Sunset Date: None Cost of Staff & Other Items: $4,900 . 00 Report to Board: None Name of Committee: I-80/24 Public-Private Task Force Date Created: April 1986 Sunset Date: None Cost of Staff & Other Items: $4, 900 .00 Report to Board: Yes - 1986, 1987, 1988 Name of Committee: I-80 Rail Corridor Study Date Created: 1988 Sunset Date: None Cost of Staff & Other Items: Uncertain, group recently formed. Report to Board: None Other Comments: Group recently began ACR-132 study of AmTrak from Sacramento to the Bay Area. Name of Committee: I-80/24 Task Force TSM Subcommittee Date Created: January 1988 Sunset Date: None Cost of Staff & Other Items: $4,900. 00 Report to Board: None Page 7 Name of Committee: Local Assessment Committee Erickson Enterprises Hazardous Waste Facility Date Created: July 7, 1987 Sunset Date: Yes - When Board makes final decision on project - likely during 1989 . Cost of Staff & Other Items: $5,150 . 00 Report to Board: None Other Comments: Currently developing conditions of approval. Name of Committee: Magee Ranch Park Joint Planning & Operations Committee Date Created: May 22, 1987 Sunset Date: None Cost of Staff & Other Items: $0 - $1,800. 00 Report to Board: Pending - 1989 Name of Committee: Mental Health Advisory Board Date Created: May 31, 1977; Reorganized February 12, 1985 Sunset Date: None Cost of Staff & Other Items $121, 500. 00 Report to Board: Yes - Most recent was provided to the Board orally April 25, 1988. Other Comments: Required by State law. Name of Committee: North Richmond Redevelopment Area Project Committee Date Created: February 3 , 1987 Sunset Date: None Cost of Staff & Other Items: $7,720. 00 Report to Board: Yes - Redevelopment Plan adopted by Board of Supervisors; other recommendations are made on an ongoing basis. Name of Committee: Oakley Area of Benefit Traffic Advisory Committee Date Created: March 12, 1985 Sunset Date: None Cost of Staff & Other Items: $2,200. 00 annually Report to Board: Yes Page 8 Name of Committee: Oakley Infrastructure Finance Program Advisory Committee Date Created: December 11, 1984 Sunset Date: None Cost of Staff & Other Items: None - Committee is reported to not be active at present Report to Board: None Name of Committee: Oakley Municipal Advisory Council Date Created: October 11, 1983 Sunset Date: None Cost of Staff & Other Items: $17,880 . 00 Report to Board: None Name of Committee: Paratransit Coordinating Council Date Created: February 22, 1979; Reorganized April 29, 1986 Sunset Date: None Cost of Staff & Other Items: $22 , 124. 00 Report to Board: None Name of Committee: Pleasant Hill/BART Station Area TSM Advisory Committee Date Created: June 24, 1986 Sunset Date: None Cost of Staff & Other Items: $44, 200. 00 Report to Board: Pending - December 1988 Name of Committee: Pleasant Hill-BART Station Redevelopment Area Project Committee Date Created: September 15, 1987 Sunset Date: None Cost of Staff & Other Items $6, 300 . 00 Report to Board: Yes - Amended Redevelopment Plan adopted by the Board of Supervisors July 1988; other recommendations are made on an ongoing basis. Name of Committee: Private Industry Council Date Created: July 13 , 1982; Reorganized July 26, 1983 Sunset Date: None Cost of Staff & Other Items: Unable to determine Report to Board: Yes - Annual report every January Other Comments: Required by Federal law - totally federally funded. Page 9 Name of Committee: Public & Environmental Health Advisory Board Date Created: May 6, 1986 Sunset Date: None Cost of Staff & Other Items: $11, 255. 00 Report to Board: Yes - Most recent was September 13 , 1988 Name of Committee: Relocation Appeals Board Date Created: January 15, 1985 Sunset Date: None Cost of Staff & Other Items: $600 . 00 Report to Board: None - reports would be made to the Board of Supervisors only when a Relocation Claim is filed. Name of Committee: Route 93 Committee Date Created: May 1988 (when JPA was created) Sunset Date: Yes - February 28, 1988 Cost of Staff & Other Items: $18,000 . 00 annually Report to Board: None Name of Committee: San Ramon Valley Regional Planning Commission Date Created: June 10, 1986 Sunset Date: Yes - 1992 Cost of Staff & Other Items: $34, 400. 00 Report to Board: Yes - In the form of routine recommendations to the Board of Supervisors on planning matters. Name of Committee: Solid Waste Commission Date Created: May 3, 1977; Reorganized February 19, 1985 Sunset Date: None Cost of Staff & Other Items: $100,000 . 00 Report to Board: Yes - Periodic reports are made to the Board of Supervisors on a variety of subjects. Name of Committee: State Route 93 JEPA Date Created: February 1986 Sunset Date: None Cost of Staff & Other Items: $970 . 00 Report to Board: Yes - April 21, 1987 Page 10 Name of Committee: TPC Transportation Partnership Advisory Group Date Created: September 1987 Sunset Date: None Cost of Staff & Other Items: $81,600 . 00 Report to Board: None Name of Committee: TRANSPAC Date Created: August 5, 1986 Sunset Date: None Cost of Staff & Other Items: $4, 850. 00 Report to Board: Yes - June 10, 1986, August 5, 1986, September 22, 1987, October 25, 1988 Name of Committee: Transportation Advisory Committee Date Created: November 1, 1983 Sunset Date: Yes - January 31, 1987 Cost of Staff & Other Items: None Report to Board: None Other Comments : Currently inactive - should be abolished? Name of Committee: Transportation Partnership Commission Date Created: July 1987 Sunset Date: None Cost of Staff & Other Items $244,799. 00 Report to Board: Yes - Status reports are made to the Transportation Committee twice a month; the Transportation Committee in turn has reported matters to the Board of Supervisors in February, April, July and August 1988 . Other Comments: Above figures include TransPac, TransPlan, WCCTAC and the South West Regional Transportation Commission. Name of Committee: Transportation Partnership Technical Coordinating Committee Date Created: September 1987 Sunset Date: None Cost of Staff & Other Items: $9,800. 00 Report to Board: None Page 11 Name of Committee: Tri-Valley Transportation Committee Date Created: August 1988 Sunset Date: None Cost of Staff & Other Items: $4,850 . 00 Report to Board: Yes - October 25, 1988 Name of Committee: TSM Partnership and TAC Date Created: June 1985 Sunset Date: None Cost of Staff & Other Items: $971 . 00 Report to Board: Yes - October 21, 1986 Name of Committee: Water Task Force Date Created: July 29, 1986 Sunset Date: Yes - December 31, 1987 Cost of Staff & Other Items: $20,450. 00 Report to Board: Yes - July 7, 1987 Other Comments: Should group be abolished or new sunset date set? Name of Committee: West County Justice Center Advisory Group Date Created: April 1, 1986 Sunset Date: Yes - when Justice Center opens Cost of Staff & Other Items: $3762. 00 annually Report to Board: Yes - September 15, 1987 Name of Committee: West Pittsburg Redevelopment Area Project Committee Date Created: March 17, 1987; Reorganized May 24, 1988 Sunset Date: None Cost of Staff & Other Items: $7,720. 00 Report to Board: Yes - Redevelopment Plan adopted by the Board of Supervisors December 1987; other recommendations are made on an ongoing basis. Name of Committee: West Pittsburg Traffic Advisory Committee Date Created: -March 19, 1985; Reorganized June 7, 1988 Sunset Date: None Cost of Staff & Other Items: $6,400. 00 annually Report to Board: Pending Page 12 Name of Committee: Wildcat-San Pablo Citizens' Advisory Committee and Finance Committee Date Created: December 18, 1984 Sunset Date: None Cost of Staff & Other Items: $23 ,440 annually Report to Board: Yes - April 28, 1987